Payroll Tax Analyst

Notion

WHO WE ARE Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work. ABOUT THE ROLE: Own accurate, on-time EMEA payrolls and provide operational coverage for APAC. This role exists to keep a fast-growing international footprint compliant and dependable—while tightening the systems and workflows that make payroll feel effortless for employees. You’ll partner closely with Accounting, People Ops, and Benefits, and work day-to-day with local vendors across multiple countries. Expect hands-on processing work plus continuous improvement, with real accountability for precision and employee trust. This role is based in one of San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.   WHAT YOU'LL ACHIEVE: * Prepare and reconcile the monthly EMEA and APAC payrolls using the HCM system and local payroll vendors across all regions (Ireland, India, Japan, Korea, Australia, Singapore, and EOR) * Liaise in local time zone with the payroll support team to ensure the accuracy, compliance, and timely processing of payroll * Collaborate closely with cross functional teams (People Ops, Benefits, and Accounting) and external payroll partners to identify and improve payroll workflows * Provide excellent employee experience as the first point of contact for all EMEA and APAC payroll inquires * Process accurately and timely submission of all one-time payments (bonus, commissions, or severances), leave of absence amounts, fringe benefits, BIK, Bike to Work, and pension contributions * Work closely with the International Corporate Accounting team to ensure payroll net pay, taxes, and pension payments are processed timely with the local bank and/or vendor * Reconcile and prepare month end EMEA/APAC payroll journal entries produced by payroll vendors * Assist with the preparation of payroll related month end balance sheet reconciliations * Generate and analyze payroll reports using existing systems and data * Serve as additional support to the APAC Payroll Analyst * Complete ad-hoc tasks and other duties as assigned   SKILLS YOU'LL NEED TO BRING: * 4+ years of EMEA and/or APAC payroll processing experience for small to midsize organizations * Strong knowledge of EMEA and/or APAC payroll compliance and understanding of local payroll tax and labor laws * Proven experience managing vendors and ability to quickly adapt to new local payroll systems * Ability to self-manage and prioritize projects to completion in a fast-paced environment * Highly Proficient in Excel (xlookups, vlookups, pivot tables, and formulas)   NICE TO HAVES: * Experience with payroll system or vendor implementation * Experience with NetSuite as well as creating and reconciling payroll journal entries * Experience running America’s payroll * Experience with Workday HCM   Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $120,000-$135,000 per year.   By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy and NYLL 144.   #LI-Onsite A NOTE ON AI You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on. EQUAL OPPORTUNITY & ACCOMMODATIONS We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Vercel

ABOUT VERCEL: Vercel is the agentic infrastructure company. We free people and agents to ship what’s next. For more than a decade, Vercel has shaped how the web is built. As the team behind Next.js, v0, and AI SDK, we create products that help builders move from idea to production with speed, security, and exceptional developer experience. Now, software is entering a new era, and the next generation of products will not just be used by people. They will be built, extended, and operated by agents. We are building the platform for that future, trusted by companies like OpenAI, PayPal, Ramp, Supreme, and millions of developers worldwide. Whether you’re building our products, supporting our customers, growing our community, or shaping our story, you’ll help define what comes next. ABOUT THE ROLE: As a Senior Payroll Analyst, you’ll be a critical engine keeping our global payroll running accurately and on time. This isn’t a role for someone who wants to maintain the status quo. You’ll own multi-jurisdiction payroll execution across 34 US states and Canada, drive continuous process improvements, and serve as a key partner to HR, Finance, and Legal as we scale. This role collaborates closely with People Operations and Accounting. If you’re based within a pre-determined commuting distance of one of our offices (SF, NY, London, or Berlin), the role includes in-office anchor days on Monday, Tuesday, and Friday. If you're located beyond that distance, the role is fully remote. For location-specific details, please connect with our recruiting team. WHAT YOU WILL DO: * Process full-cycle, multi-state US, payroll end-to-end across bi-weekly and semi-monthly pay cycles using ADP Workforce Now and Workday. * Work with third party providers to process Canada and LATAM payrolls * Reconcile payroll data between Workday HRIS and ADP WFN, ensuring accuracy of earnings, deductions, taxes, and benefits contributions before each pay run. * Manage multi-state tax compliance across all 34 active states including new-hire reporting, SUI/SIT registration, local tax setup, and year-end W-2/T4 processing. * Administer Canadian payroll in compliance with federal and provincial requirements (source deductions, ROEs, T4s, and year-end remittances). * Partner with HR, Total Rewards, and Finance to process payroll changes including new hires, terminations, LOAs, equity compensation events, and off-cycle payments. * Identify, document, and lead process improvement initiatives that increase accuracy, reduce manual effort, and scale with company growth - you’ll be expected to leave each process better than you found it. * Support payroll audits, internal controls reviews, and SOX-adjacent compliance activities as the company moves toward an IPO-ready finance posture. * Serve as a tier-2 escalation point for employee payroll inquiries, resolving issues with speed and professionalism. * Monitor regulatory changes in federal, state/provincial, and local tax law and proactively flag impacts to the team. * Contribute to the buildout of payroll infrastructure to support international expansion beyond the US and Canada. ABOUT YOU: * 4 - 7 years of payroll experience, with at least 3 years handling multi-state US payroll at scale (1,000+ employees). * Hands-on proficiency with ADP Workforce Now (WFN); you know it deeply, not just surface-level. * Experience with Workday as an HRIS, including integration data flows between Workday and a payroll processor. * Demonstrated experience processing Canadian payroll, including provincial compliance and year-end requirements. * A track record of owning and shipping process automations & improvementsStrong grasp of US payroll tax concepts: federal withholding, FICA, SUI/SIT, imputed income, supplemental wages, and equity-related taxation (RSUs, NSOs, ISOs). * Meticulous attention to detail paired with the ability to prioritize in a fast-moving environment. * Excellent cross-functional communication skills; comfortable explaining payroll nuance to non-payroll audiences. * Exposure to pre-IPO or high-growth tech environments. BONUS IF YOU: * CPP (Certified Payroll Professional) or PCP (Payroll Compliance Practitioner) certification or aspirations to get certified. * Experience with equity administration platforms (Carta, Morgan Stanley/Shareworks) and their payroll tax implications. * Familiarity with global payroll vendors or PEO structures for EMEA or APAC populations. * Experience building or improving payroll runbooks, SOPs, and internal controls documentation. * Exposure to the Workday Payroll module (in addition to Workday as HRIS). BENEFITS: * Competitive compensation package, including equity. * Inclusive Healthcare Package. * Learn and Grow - we provide mentorship and send you to events that help you build your network and skills. * Flexible Time Off. * We will provide you the gear you need to do your role, and a WFH budget for you to outfit your space as needed. The San Francisco, CA base pay range for this role is $100,000 - $120,000. Actual salary will be based on job-related skills, experience, and location. Compensation outside of San Francisco may be adjusted based on employee location. The total compensation package may include benefits, equity-based compensation, and eligibility for a company bonus or variable pay program depending on the role. Your recruiter can share more details during the hiring process.  Vercel is committed to fostering and empowering an inclusive community within our organization. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, national origin, citizenship, age, marital status, veteran status, disability status, or any other characteristic protected by law. Vercel encourages everyone to apply for our available positions, even if they don't necessarily check every box on the job description.

Elastic

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. WHAT IS THE ROLE As a Payroll Analyst GEO (EMEA), you will play an important role within the GEO Payroll Team, providing direct support to the Payroll Manager. In this position, you'll collaborate with internal teams to support benefits, HR, stock management, and sales commission processing across EMEA, making a real difference in how our payroll systems function across the region. If you have an analytical mindset and enjoy working in a dynamic environment, this could be a great opportunity for you to contribute to our team's success. This role will be performed in the EMEA time zone. WHAT YOU WILL BE DOING * Process payroll transactions accurately and in a timely manner. * Verify and reconcile payroll data to ensure correctness while addressing inquiries from employees and management. * Ensure compliance with payroll policies and regulations, coordinate with HR on data updates, and assist with payroll audits by providing required documentation. * Analyze payroll data to uncover trends and discrepancies. * Work with the Payroll Manager to create data-driven insights that inform payroll strategies. * Evaluate the effectiveness of current payroll systems and recommend improvements to enhance performance. * Country Scope: Austria, Belgium, Greece, Portugal, UAE, Saudi Arabia WHAT YOU BRING * 3+ years with payroll processing in EMEA countries * Knowledge of payroll software and data analytics tools (TMF platform experience) * Experience with HR information systems (Workday) * Knowledge of compliance regulations in EMEA payroll * Knowledge of payroll auditing processes * Knowledge of payroll tax regulations across EMEA countries * Problem-solving mentality, solid organizational skills, ability to multitask and work independently * Demonstrated ability to accurately analyze payroll data to identify and address discrepancies * Effectively collaborated with cross-functional teams to enhance payroll systems and procedures * Consistently achieved high accuracy rates in payroll processing and data reconciliation * Played a key role in successful payroll audits with minimal discrepancies found. ADDITIONAL INFORMATION - WE TAKE CARE OF OUR PEOPLE As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do. * Competitive pay based on the work you do here and not your previous salary * Health coverage for you and your family in many locations * Ability to craft your calendar with flexible locations and schedules for many roles * Generous number of vacation days each year * Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service * Up to 40 hours each year to use toward volunteer projects you love * Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic. Please see here for our Privacy Statement.