Senior Executive Assistant to the CEO & CRO

Shift Technology

Shift delivers AI agents that transform insurers' most critical work. By combining deep industry expertise and unmatched data resources, Shift provides proven results that have earned the trust of hundreds of the world's leading insurers. Our insurance-grade AI is accurate, explainable, and secure—empowering human experts to move with unmatched speed, total confidence, and a renewed focus on the people they serve.        Your browser does not support the video tag. Our culture is built on innovation, trust, and a drive to transform the insurance industry through our SaaS platform. We come from more than 50 different countries and cultures and together we are creating the future of insurance. Learn more at www.shift-technology.com   We are looking for a highly motivated Finance Intern to join the finance team of a growing SaaS scale-up. Reporting directly to the Chief Financial Officer, this role offers hands-on exposure to the financial operations of a company moving through its next stage of growth.  This is an opportunity to work closely with senior leadership, contribute to real finance projects, and learn how financial planning, reporting, and analysis support decision-making in a fast-paced, scaling business. As a Boston-based Co-op, you will commit to a minimum of 15 or up to 32 hours per week.  The ability to work in our Boston office a few days a week is important as you will sit alongside and collaborate with senior leaders and key Shifters. Your specific hours per week, in-office and weekly work schedule will be discussed and aligned directly with the CFO and HR to fit your academic requirements and our business needs. WHAT YOUR IMPACT LOOKS LIKE At Shift, we value ownership from day one. In this role, you will: * Support the CFO with financial analysis, reporting, and ad hoc business projects * Help maintain and update data, financial models, dashboards, and internal reports * Organize, clean, and analyze data using Microsoft Excel and Google Sheets * Assist as needed with core FP&A and Accounting tasks * Prepare presentations and reports using Google Slides, Google Docs, and related tools * Support process improvements and projects across finance, accounting, and operations * Conduct research and benchmarking as needed  WHAT YOU'LL NEED TO SUCCEED We are looking for a Shifter who is... * Currently pursuing a degree in Finance, Accounting, Economics, or Business, and eager to apply classroom theory to high-growth SaaS operations. * Highly proficient with Microsoft Excel and Google Sheets, specifically using formulas, pivot tables, and lookups to organize large datasets.  Exploring the use of AI to complement traditional data analysis tools. * Detail-Oriented, analytical and committed to accuracy in financial reporting and metrics while keeping critical data private and secure * Growth-Minded and a self-starter: curious, resourceful, and willing to take ownership * Collaborative: Eager to participate in team rituals, ask thoughtful questions, and share knowledge-sharing habits with global colleagues. * Adaptable & Impact-Driven: Thrives in a fast-moving environment where priorities evolve. You are comfortable diving into large or imperfect data sets to uncover actionable insights without waiting for perfect direction.  * Boston-Based: Lives in or near the Boston area and is excited to join our physical workplace community. * Available to dedicate at least 15 hours per week as part of an official university co-op or internship program. * Interested in SaaS, technology, startups, scale-ups, or subscription business models * Compensation is a fixed amount of $1,400/ month   #LI-HYBRID #LI-MG1   To support our permanent, full time employees at every stage of their careers and lives, we provide a competitive total rewards and benefits package. Here are the global benefits we’d like to highlight: * Flexible remote and hybrid working options * Competitive Salary and a variable component tied to personal and company performance * Multiple Learning and Development opportunities, including Focus Fridays, a half-day each month to focus on learning and personal growth * Generous PTO and paid holidays * Mental health benefits  * 2 MAD Days per year (Make A Difference Days for paid volunteering) Additional benefits may be offered by country, based on your eligibility - ask your recruiter for more information. Intern and Apprentice positions may receive some of these benefits - ask your recruiter for more details. AI tools are used to help review applications for this role. Read our AI in Recruitment Notice for what the AI considers, how to request a human review, and our most recent bias audit. At Shift we strive to be a diverse and inclusive workforce. We welcome applications from and hire people who will contribute to the diversity of our company, without regard to race, color, religion, marital status, age, national or ethnic origin, physical or mental disability, medical condition, pregnancy, genetic information, gender identity or expression, sexual orientation, or other non-merit criteria. Shift Technology is committed to providing reasonable accommodations for qualified individuals with disabilities in our application and employment process. Should you require accommodation, please email accommodation@shift-technology.com and we will work with you to meet your accessibility needs. Please be aware of scammers and only trust correspondence that comes from emails ending in "shift-technology.com". We will never do initial outreach to you via Whatsapp/Text/SMS, never ask for banking information or personal identification numbers (ex. Social Security Number) as part of our recruitment process. Shift Technology does not accept unsolicited CVs from recruiters or employment agencies in response to the Shift Technology Careers page or a Shift Technology social media post. Any unsolicited CVs, including those submitted directly to hiring managers, are deemed to be the property of Shift Technology.

Duolingo

Our mission at Duolingo is to develop the best education in the world and make it universally available. It’s a big mission, and that’s where you come in! At Duolingo, you’ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You’ll have limitless learning opportunities and daily collaborations with world-class minds — while doing work that’s both meaningful and fun. Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.  Read our blog to learn more. ---------------------------------------------------------------------------------------------------------------------------------- About the role... We’re hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo’s highest priorities and ensure their days run smoothly. You’ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and EAs.   🧠  You will... * Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep-work windows. * Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO’s schedule reflects strategic priorities and that handoffs are seamless. * Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances. * Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability. * Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO’s office with professionalism.   ✅  You have... * Significant experience supporting a CEO, founder, or senior executive with complex, fast-changing schedules and priorities. * Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively. * Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned. * Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best. * Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs. * Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.   ⭐  Exceptional candidates will have... * 10+ years supporting CEOs in high-growth or complex organizations. * Experience coordinating board meetings, leadership off-sites, and major external engagements across time zones. * Prior partnership with a Chief of Staff and/or Office of the CEO team to align executive time with strategic priorities. * Experience using generative AI and automation in an EA context to improve speed and quality of deliverables. * Experience collaborating closely with a broader Executive Operations or People function.   The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role! Salary Range: $152,000—$228,000 USD Benefits: Take a peek at how we care for our employees' holistic well-being with our benefits here. Job Alerts: Sign up for job alerts here. Accommodations: We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com. Equal Employment Opportunity: Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Fraud Warning: Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we’ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in @duolingo.com or @recruiting.duolingo.com. Stay alert and double-check these details before sharing any information.

Pay.UK

EXECUTIVE ASSISTANT (BOARD SUPPORT) - 9 MONTHS FTC We are looking for an experienced Executive Assistant to provide focused Board and executive support within our Chief Finance Office on a 9 month fixed term basis. This role is suited to someone who already works at senior executive level and wants a clear, structured scope that brings variety, oversight and continuity. You will support 1 to 3 executives and work closely with the Pay.UK Board, coordinating complex diaries, Board and committee meetings, reporting cycles and governance activity. Your work directly enables effective decision making across an organisation that operates the UK’s retail payment systems, processing billions of transactions each year. The role provides exposure to Board-level activities, established processes, and a well-connected EA community, with assignment across directorates as required to maintain consistency and continuity. ACCOUNTABILITIES * Manage complex diaries, email, correspondence and expenses for assigned executives and Board members, making informed decisions on priorities and delegating where appropriate. * Plan, schedule and coordinate Board, committee and directorate meetings, including forward planners, agendas, paper submissions, briefing packs, minutes and action logs. * Prepare, track and maintain reporting schedules for regulatory, Board, CEO and internal submissions, ensuring accuracy and timely delivery. * Coordinate internal and external communications on behalf of the directorate, including maintaining intranet content and shared information. * Review, proofread and quality check reports and presentations to ensure they meet Pay.UK standards, templates and house style. * Maintain and follow up action logs from meetings, liaising with action owners across the organisation to confirm progress and completion. * Support budget and invoice management for the directorate, working with Finance Business Partners to monitor costs against agreed budgets. * Coordinate onboarding and induction for executive direct reports, working with People, IT and Security to ensure all arrangements are in place. * Organise internal and external events such as Board meetings, away days and team events, including venues, suppliers, invitations and logistics. * Provide cover and deputise for the Executive Office Manager when required, including support for the Chair, CEO, Executive Committee and Quarterly Business Reviews. QUALIFICATIONS, SKILLS AND EXPERIENCE * Demonstrable experience in a senior executive assistant or equivalent role supporting executives and Boards. * Experience coordinating Board or committee meetings, including agenda management, paper collation, minute taking and action tracking. * Experience working with senior stakeholders and maintaining professional relationships at executive and Board level. * Proficient working knowledge of Microsoft Office applications, including managing complex documents, schedules and presentations. * Experience handling confidential and sensitive information within a regulated or governance-led environment. PAY.UK BEHAVIOURS At Pay.UK, our behaviours are central to who we are and how we operate. They bring our values to life, shape our culture, and guide how we make decisions, collaborate, and respond to challenges across the payments ecosystem. All interview processes will assess the following behaviours: * Listen to Find Win-Wins - Empathy, Listening and Understanding * Influence with Courage - Influence, Courage * Go Horizontal First - Cross Boundary Collaboration * Take Ownership - Self Development * Opportunity Mindset - Initiative * Simplify - Achievement Orientation ---------------------------------------------------------------------------------------------------------------------------------- INCLUSIVITY At Pay.UK, we value diversity and inclusivity. Research has shown that candidates from underrepresented groups may hesitate to apply unless they meet all the requirements listed. We encourage all qualified candidates to apply, regardless of how closely their skills and experience match the requirements. We are committed to supporting accessibility needs and creating a welcoming environment for all employees. Become part of our team and contribute to the creation of an inclusive work environment that values everyone's unique input. ---------------------------------------------------------------------------------------------------------------------------------- WHO WE ARE Pay.UK maintains and develops the UK retail payment systems and standards that are core to the economy being able to function on a day-to-day basis. From Bacs to Faster Payments and cheques – we act as the single operator for all UK retail payments. We put the needs of consumers and businesses at the heart of everything we do, working in the public interest to ensure that the systems the country relies on for its banking transactions are safe, open, innovative and resilient. Our payment systems underpin the services that enable funds to be transferred between people and institutions. In 2024, the UK's retail payment systems processed 11 billion transactions worth over £10 trillion through Bacs Direct Credit, Direct Debit, Faster Payments, and cheques, and our Current Account Switch Service has facilitated over 9 million switches since it’s launch in 2013. Every day, individuals and businesses use the services we provide to get their salaries, pay their bills and make online and mobile banking payments. Our vision for the future is to enable a vibrant economy, with Pay.UK delivering robust payment infrastructure and standards for the benefit of consumers and businesses nationwide. Learn more about life at Pay.UK by hearing what employees have to say, click here to view videos. ---------------------------------------------------------------------------------------------------------------------------------- BENEFITS & ADDITIONAL INFORMATION * 12% Non-contributory pension * Discretionary annual bonus * 30 days annual leave (excluding bank holidays) * Private medical insurance, life assurance, income protection, health cash plan, dental insurance, Bupa medicals etc * Employee assistance programme * Cycle to Work Scheme * Season ticket loan * Annual fitness subsidy of up to £500 per annum * Working from home policy - minimum 40% in the office (eg. 2 days in the office over a 5 day working week) Please note: * Some of our benefits are only available to colleagues after meeting the requirements of the probationary period.