Research Office Administrator

CYENS Centre of Excellence

RESPONSIBILITIES Department: Research / Research Office  No. Of Positions: 1 (one) Project Manager  Reporting Line: Head of Research Office Supervisory duties: May supervise one or more Project Officer personnel Contract type: An initial two-year employment contract will be offered with the possibility for renewal. Full Time basis Location: CYENS Centre of Excellence, Nicosia, Cyprus Indicative Annual Gross Salary Range: €30,000 – €45,000. The salary will be determined based on qualifications, experience, and suitability for the role.  Probation Period: 6 (six) months Preferred Start Date: July / August 2026, or as soon thereafter. Application Deadline: 12th of July 2026. Applications will be reviewed on a rolling basis. The Opportunity CYENS is seeking a Research Project Manager to support the growing portfolio of funded research projects. The successful candidate will coordinate project activities, reporting, financial monitoring, stakeholder engagement and service delivery, ensuring successful implementation of project objectives. Key Responsibilities: * To manage projects effectively, to ensure quality throughout the process and timely delivery  * To define scope and expected deliverables, determine success metrics and track against milestones  * To assist in preparing reports and deliverables and to manage changes to the projects’ scope schedule and cost when necessary  * To monitor risks proactively, drive prioritisation, balance business needs versus constraints and take mitigation actions and contingency plans  * To develop affectively presentations and materials to communicate project status  * To organise and participate in the preparation of research and innovation grants at national and European levels and to have a role in dissemination activities  * Carries out duties assigned by management, complying with company policies, procedures, training requirements, quality standards, and performance objectives, and undertakes any other related responsibilities as required. YOUR PROFILE Skills and Competencies The ideal candidate will have: * Excellent organisational skills and ability to multitask in a high-pressure work environment. * High level of communication and interpersonal skills and ability to adapt to a multicultural/multinational environment. * Ability to work independently, take initiative and follow up proactively with multiple stakeholders. GENERAL QUALIFICATIONS AND REQUIREMENTS Key requirements Essential Requirements  * University Degree (Bachelor’s Degree or Degree of a level equivalent to Bachelor’s Degree) or Diploma or Certificate or other study title or qualifications in a field relevant to the Centre's activities. * Master’s degree in a field relevant to the Centre's activities or another relevant field is considered an advantage. * At least 3 years of relevant professional experience. Experience in an academic, research or innovation organisation will be considered an advantage.  * Strong understanding of EU project management, reporting, deliverables, milestones, consortium coordination and compliance requirements.  * Language requirements: Excellent written and oral English-language skills are essential.  * Strong drafting skills for reports, minutes, formal correspondence and project documentation.  * Very good command of MS Office tools, especially Word, Excel and PowerPoint.  * For non-EU applicants a work permit will be required   Desired Qualifications The following will be considered an advantage: * Bachelor’s or master’s degree in project management, European studies, business administration, public administration, education, digital technologies, engineering, social sciences. * Knowledge of Greek language. * Familiarity with EU Funding & Tenders Portal reporting processes.  * Knowledge of the Cypriot research, innovation and business ecosystem.  * Certification in Project Management or equivalent (e.g. PMP, Prince2). WHY US? What CYENS Offers CYENS offers a dynamic, collaborative and international working environment where talented professionals contribute to impactful projects that support innovation, technology and societal advancement. Employees benefit from opportunities for professional growth, continuous learning, and collaboration with leading experts and organisations in Cyprus and abroad. APPLICATION PROCESS For full consideration, interested applicants should submit the following items via the online application form and clearly indicate the position title in their application: 1. Full CV (including contact details). 2. Cover letter outlining:  1. your suitability for the role;  2. your motivation for applying; and  3. your earliest available start date. 3.  contact details of two referees.  Important Information * Incomplete applications will not be considered.  * Applicants who have previously applied for a position at CYENS are required to submit a new application.  * All applications will be treated in the strictest confidence.  * CYENS Centre of Excellence is an equal opportunity employer and welcomes applications from candidates worldwide.  CONTACT DETAILS For general enquiries, applicants may contact the HR Department at vacancies@cyens.org.cy.

CYENS Centre of Excellence

RESPONSIBILITIES Job Category: Research Support Reporting Line: Head of Research Office, in coordination with the Project PI Supervisory duties: May supervise one or more Project Officer personnel Contract type: Part-time project-based contract (ViWAS and DiGiNN 2.0 projects) for the duration of the projects.  Possibility of extension is available upon performance. Location: CYENS Centre of Excellence, Nicosia, Cyprus Preferred Start Date:July 2026, or as soon thereafter. Indicative Salary Range: €30,000 – €45,000. The salary will be determined based on qualifications, experience, and suitability for the role.  Probation Period for entry level: 6 (six) months  About CYENS Centre of Excellence CYENS Centre of Excellence (https://cyens.org.cy/) is a leading research and innovation centre based in Nicosia, Cyprus, focusing on interactive media, smart systems and emerging technologies. CYENS works at the intersection of research, technology, creativity and societal impact, bringing together academic, industrial, governmental and civic partners to develop innovative solutions for Cyprus and Europe. The Role CYENS is seeking a Research Project Manager to support the successful implementation of ViWAS and DiGiNN 2.0 EU funded projects. The successful candidate will coordinate project activities, reporting, financial monitoring, stakeholder engagement and service delivery, ensuring successful implementation of project objectives.   About the Project – ViWAS CYENS is the Coordinator of ViWAS – Virtual Worlds Skills Academy, a major EU-funded project under the Digital Europe Programme. ViWAS aims to bridge the growing skills gap in virtual worlds, virtual reality, augmented reality and extended reality by developing a future-proof training and competence ecosystem for learners, educators, professionals and industry across Europe. The project brings together a large European consortium of beneficiaries and associated partners and will run for 48 months, from May 2026 to April 2030.  About the Project – DiGiNN  CYENS is a key partner and co-coordinator of DiGiNN – Cyprus Digital Innovation Hub (www.diginn.eu), the European Digital Innovation Hub of Cyprus. DiGiNN brings together leading national expertise in advanced digital technologies, including Artificial Intelligence, High Performance Computing, Cybersecurity and other digital innovation capabilities, with the aim of supporting SMEs and public sector organisations in their digital transformation journey.  DiGiNN is co-funded by the European Union’s Digital Europe Programmeand the Deputy Ministry of Research, Innovation and Digital Policy of the Republic of Cyprus and will run for 36 months, from September 2026 to August 2029.   Key Responsibilities   The Research Project Manager will be responsible for supporting the effective implementation of ViWAS and DiGiNN 2.0 projects on behalf of CYENS, including:  Project coordination, Reporting and Compliance   * Support the overall coordination of the two projects in line with the Grant Agreement, Description of Action and Consortium Agreement.  * Monitor implementation progress across all Work Packages and ensure timely follow-up with WP Leaders and partners.  * Maintain project documentation and supporting evidence in line with funder requirements.  * Organise and support consortium meetings, WP Leaders meetings, General Assembly meetings and Project Management Committee meetings.  * Identify , risks, delays and implementation challenges, and support the development of corrective actions. Financial and administrative management *  Support the financial monitoring of the projects in cooperation with CYENS financial staff.  * Maintain budget monitoring tools, prefinancing distribution records and partner financial tracking documents.  * Support partners in understanding reporting requirements, in a Digital Europe lump sum grant.  * Prepare internal financial monitoring reports and support budget planning and reallocation where required.  * Support project audits, monitoring exercises and other compliance-related activities.    Service Delivery, Stakeholder Engagement and Communication * Support the delivery and coordination of DiGiNN services to SMEs and public sector organizations. * Coordinate service-related documentation, stakeholder engagement activities,and follow-up actions.  * Assist in organising workshops, training activities, matchmaking events, awareness campaigns and outreach activities.   * Contribute to communication, dissemination and promotional activities through events, presentations, reports, newsletters and digital channels.  * Contribute to strengthening DiGiNN’s role within Cyprus’ digital culture and innovation ecosystem in Cyprus.  GENERAL QUALIFICATIONS AND REQUIREMENTS Required Qualifications and Experience Applicants should have: * University Degree (Bachelor’s Degree or Degree of a level equivalent to Bachelor’s Degree) in a field relevant to the Centre's activities. * Master’s degree in a field relevant to the Centre's activities or another relevant field is considered an advantage. * At least 5 years of relevant professional experience. Experience in an academic, research or innovation organisation will be considered an advantage.  * Strong understanding of EU project management, reporting, deliverables, milestones, consortium coordination and compliance requirements.  * Excellent organisational skills and ability to multitask in a high-pressure work environment. * High level of communication and interpersonal skills and ability to adapt to a multicultural/multinational environment. * Excellent written and spoken English.  * Strong drafting skills for reports, minutes, formal correspondence and project documentation.  * Very good command of MS Office tools, especially Word, Excel and PowerPoint.  * Ability to work independently, take initiative and follow up proactively with multiple stakeholders.  * For non-EU applicants a work permit will be required   Desired Qualifications   The following will be considered an advantage:   * Bachelor’s or master’s degree in project management, European studies, business administration, public administration, education, digital technologies, engineering, social sciences. * Knowledge of Greek language. * Experience with large multi-partner EU projects.  * Experience with Digital Europe Programme or lump sum grants.  * Familiarity with EU Funding & Tenders Portal reporting processes.  * Experience in education, training, digital skills, XR, virtual worlds, innovation ecosystems or technology-related projects.  * Knowledge of the Cypriot research, innovation and business ecosystem.  * Certification in Project Management or equivalent (e.g. PMP, Prince2). WHY US? What CYENS Offers   * The opportunity to manage two flagship EU-funded projects of CYENS.  * Exposure to European project management and Digital Europe implementation. * Collaboration with leading stakeholders  from research, industry and the public-sector.  * A multidisciplinary and international working environment.  * Professional development opportunities within a leading research and innovation centre. APPLICATION PROCESS How to Apply   For full consideration, interested applicants should submit the following items via the online application form and clearly indicate the position title in their application:  1. Full CV (including contact details). 2. Cover letter which clearly states: (a) how you envision your role, (b) how your experience and qualifications match the specific position, and (c) the availability date for part-time employment (d) contact details of two referees.  Incomplete applications will not be accepted. In case you have previously applied for a post at CYENS CoE, a new application is required.  Equal Opportunities   CYENS Centre of Excellence is committed to equal opportunities, diversity and inclusion. Applications are welcome from all suitably qualified candidates, regardless of gender, age, disability, nationality, religion, ethnic background or other protected characteristics.   All applications are treated with the strictest confidence. CONTACT DETAILS For general enquiries, applicants may contact the HR Department of CYENS, Centre of Excellence at vacancies@cyens.org.cy

CYENS Centre of Excellence

RESPONSIBILITIES Position: Long-term Research Visitor  Category: CYENS Long-term Research Visitor – Research Department  Location: Nicosia, Cyprus  Application Deadline: Remain open   Cut off dates:  31st March, 30th June, 30th September, 31st December   CYENS Centre of Excellence (formerly known as RISE) is the Research and Innovation Centre on Interactive media, Smart systems and Emerging technologies empowering knowledge and technology transfer in the region. CYENS CoE is supported by the European Commission, the Republic of Cyprus and its founding Partners, the Municipality of Nicosia, the Max Planck Institute for Informatics (MPI), University College London, the University of Cyprus, the Cyprus University of Technology and the Open University of Cyprus.      The Centre conducts excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence delivered by high-calibre multidisciplinary research teams. CYENS engages in knowledge transfer and innovation activities aiming to bridge the gap between scientific research and STEM-led innovation and entrepreneurship.     CYENS, as a Centre of Excellence, cultivates a culture of innovation and creativity in an inspiring environment filled with academics, researchers, creative and onward-looking people, innovators, entrepreneurs, and practitioners. The Centre operates under the moto “Inspired by Humans Designed for Humans” with the vision to produce world class research that drives innovation towards social and economic benefit while conducting excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence. It sets out to meet the challenge with a total potential funding of more than 30 million Euros for the first 7 years, from a Horizon 2020 Teaming Action and multiple other sources, and a business plan for long-term sustainability and growth.    Research Affiliates positions     CYENS CoE to facilitate the achievement of establishing itself as an internationally renowned Research Centre of Excellence in its field may provide Long-term Research Visitor slots to external Researchers. Research at CYENS will benefit by the involvement and collaboration of external Researchers in the Centre’s activities.    The Centre offers annually a number of Long-Term Research Visitor slots based on available resources. The visitors will be employed either on a full-time or a part-time basis (and affiliated) by CYENS CoE. In the case of full-time employment, Long-Term Research Visitors must work exclusively at CYENS during their placement and they should not be engaged in other activities (i.e. teaching activities) in other Institutions. Part time employment is allowed if Long-Term Research Visitors are employed at CYENS for at least 75% of their time.      Benefits and Responsibilities:     Long-Term Research Visitors are:    * Allowed access to the Centre’s facilities and use of the Centre’s assets.    * Required to use the CYENS affiliation (double affiliation if they hold positions in other institutions) for any publication or proposal resulting from their collaboration with CYENS and CYENS funders acknowledgement in the corresponding section, for the period of their engagement as Long-Term Research Visitor    * Expected to conduct applied research within their proposed area of interest and collaborate with the existing MRGs.    * Expected to establish synergies with other RTDI activities of the Centre and MRGs.    * Encouraged to secure funding through any RTDI activities (national and EU research funding, industry collaborations, joint IP exploitation, etc.).    * Visitors must also involve at least one (1) MRG in their proposal.    * Required to ensure outstanding and sustained quality of research outputs in line with the proposal submitted and related deliverables.    * Expected to have a role in dissemination activities including presenting and publishing research results in prestigious international conferences and journals.    * Allowed reimbursement for certain expenses after approval from the Executive Committee. Travel expenses for representation of CYENS CoE can be eligible for funding from the CYENS CoE budget. Any other expense i.e., publication fees for journals, where the visitor mentions their affiliation with CYENS as well as give appropriate acknowledgements will be eligible for funding (general CYENS Budget). However, prior approval for all such expenses must be sought.    * Long-Term Research Visitors are employees, and must therefore abide by the employee handbook and all applicable CYENS policies. The actions of the Long-Term Research Visitors should comply with the standards expected by CYENS CoE as per the relevant section of the Employee Handbook i.e. Code of conduct and professional standards    * Expected to work on a daily basis at the CYENS premises.    * Required to provide a monthly update to the Research Director about their activities at CYENS and address any possible deviations from the original plan of action.    GENERAL QUALIFICATIONS AND REQUIREMENTS General qualifications and requirements  1. Lecturer or equivalent qualifications    * have a doctoral degree from a recognized university    * demonstrate ability to teach and conduct research at a university level    1. Assistant Professor or equivalent qualifications           The qualifications for the rank of Lecturer and in addition:    * have at least three years of self-reliant academic level teaching or research after the acquisition of a doctoral degree from a recognized university or research center   * publications in scientific journals or other publications of recognized value    1. Associate Professor or equivalent qualifications           The qualifications for the rank of Assistant Professor and in addition:    * at least seven years of service in a University or research centre or other equivalent work experience, after the acquirement of a doctoral degree. publication of articles in prestigious international scientific journals or monographs and books of recognized publishing houses that substantiate remarkable self-reliant research.    * ability to guide and promote research which includes supervising of postgraduate students, guidance or important contribution to research programs or securing funding for research activities.    * indication of international recognition of the candidate’s contribution in specific research fields such as research reports, invitations for scientific speeches, assignments of article evaluation,    research proposals or doctoral theses, participation in scientific journal publication committees or participation in convention organizing    1. Professor or equivalent qualifications           The qualifications for the rank of Professor and in addition:   * at least eleven years in total university or in a research centre or other equivalent work experience, after the acquirement of a doctoral degree, or holding a position at the level of Professor in a recognized university    * international recognition of the candidate’s scientific work    * supervision and successful completion of research programs or doctoral theses.   Duration of Visit:   Long-term Research Visitors are counted those, whose visit duration is between three (3) calendar months up to twelve (12) calendar months. In exceptional cases the possibility of renewal for up to 1 year will be considered. In the case that Long-term Research Visitors wish to renew their placement they should submit to the evaluation committee a report of the actions performed during the initial placement, a plan of action for the renewal period and a justification to explain why a renewal is necessary. The evaluation committee will make a recommendation to the EC and the EC will decide if a renewal is accepted. APPLICATION PROCESS Application process   For full consideration, interested applicants should submit the following items via the online application form and mention the position you are applying for:  “Application for Long-term Research Visitor”:  1. CYENS Long-Term Research Visitor Application Form , complete all fields and submit it through the online application form.     2. A detailed curriculum vitae in English.    *The applications received will be reviewed based on the above-mentioned cut-off dates.    CONTACT DETAILS For general enquiries, applicants may contact the Research Officer CYENS, Centre of Excellence at research_office@cyens.org.cy    CYENS Centre of Excellence is an equal opportunity employer and the position is open to everyone, internationally.  All applications are treated in the strictest confidence.