Personal Assistant

Baringa

ABOUT BARINGA  Baringa is a global consulting firm that partners with leaders to drive change and create value. With deep industry expertise, and enabled by advanced technology, the firm helps clients to deliver with greater confidence and certainty. With over 2,000 people across the UK, Europe, North America, Asia and Australia, the firm combines global insight with local understanding. The firm works across energy and resources, financial services, government and public sector, consumer products and retail, pharmaceuticals and life sciences, manufacturing, and technology, media and telecoms, with capabilities spanning strategy, transformation and operational excellence – all powered by advanced technology, data, AI and digital innovation. Clients value Baringa’s collaborative approach and the way its teams integrate seamlessly – all working with a shared understanding of what matters most. The firm is known for its kind, curious experts who listen closely and care deeply about client success as they help clients transform energy markets, modernise financial platforms, expand telecoms and digital networks through advanced data analytics, enable digital services in government, and unlock growth in consumer sectors. Certified as a Great Place to Work around the world, Baringa has been recognised by the Financial Times in 22 categories of its UK Leading Management Consultants rankings, and by Forbes for four consecutive years as one of the World’s Best Management Consulting Firms. OUR BUSINESS SERVICES TEAM ARE LOOKING FOR AN EXPERIENCED PERSONAL ASSISTANT TO JOIN THE TEAM.  The Business Services team play a crucial role in supporting our Partnership and their wider teams. Our PAs are a passionate, dedicated team that thrive on making the impossible. They are highly organised, multi taskers, who bring inclusivity and fun to the workplace all whilst maintaining a can do attitude. This is a great opportunity for you to join a fantastic team bringing your professionalism and ideas enabling us to continue providing exceptional assistance to the Partner team. WHAT YOU WILL BE DOING * Supporting up to 5 Partners with extensive calendar management support and logistics * Providing support with all travel arrangements * Liaising with our clients to arrange meetings * Arranging meeting rooms for internal and external meetings, organising catering, hospitality and restaurant booking * Supporting the Partners with running and managing their business unit * Event Management for away days, offsites, workshops and various team building events * Time and expense process management * Executing ad-hoc tasks to support Partners when required, including minute taking and editing PowerPoint documents  YOUR SKILLS AND EXPERIENCE   * Experience in supporting multiple senior level executives with full calendar and travel management * Proficient knowledge of MS Outlook, Word, PowerPoint, Excel * Excellent communication skills (written and verbal) * Previous experience in Professional Services desirable but not essential * Presentable and personable with a proficient attention to detail * Enthusiastic, friendly and helpful, a team player and is solution focused  WHAT A CAREER AT BARINGA WILL GIVE YOU PUTTING PEOPLE FIRST. BARINGA IS A PEOPLE FIRST COMPANY AND WELLBEING IS AT THE FOREFRONT OF OUR CULTURE. WE RECOGNISE THE IMPORTANCE OF WORK-LIFE BALANCE AND FLEXIBLE WORKING AND PROVIDE OUR STAFF AMAZING BENEFITS. SOME OF THESE BENEFITS INCLUDE:  * Generous Annual Leave Policy: We recognise everyone needs a well-deserved break. We provide our employees with 5 weeks of annual leave, fully available at the start of each year. In addition to this, we have introduced our 5-Year Recharge benefit which allows all employees an additional 2 weeks of paid leave after 5 years continuous service.  * Flexible Working: We know that the ‘ideal’ work-life balance will vary from person to person and change at different stages of our working lives. To accommodate this, we have implemented a hybrid working policy and introduced more flexibility around taking unpaid leave.  * Corporate Responsibility Days: Our world is important to us, so all our employees get 3 every year to help social and environmental causes and increase our impact on the communities that mean the most to us.  * Wellbeing Fund: We want to encourage all employees to take charge and prioritise their own wellbeing. We’ve introduced our annual People Fund to support this by offering every individual a fund to support and manage their wellbeing through an activity of their choice.  * Profit Share Scheme: All employees participate in the Baringa Group Profit Share Scheme so everyone has a stake in the company’s success.  DIVERSITY AND INCLUSION We are proud to be an Equal Opportunity Employer. We believe that creating an environment where everyone feels a sense of belonging is central to our culture and that diversity is paramount to driving creativity, innovation, and value for our clients and for our people.  AN AWARD-WINNING WORKPLACE You can be a part of our ‘Great Place to Work’ – with our commitment to women and well-being in the workplace for all. Click here to see some of our recent awards and how we’ve achieved this.  USING BUSINESS AS A FORCE FOR GOOD.  We maintain high standards of environmental performance and transparency, which can be seen through our commitment to Net Zero with our SBTI-verified Scope 1, 2 and 3 emissions reduction targets and our support of the Better Business Act. We report our progress publicly and ensure that we are also externally assessed and scored through organisations like CDP and EcoVadis - helping us to continually identify where we can improve.  We have a long legacy of supporting the communities in which we work, and offer a variety of ways to contribute, by putting people first and creating impact that lasts. Our Corporate Social Responsibility (CSR) agenda is about giving back to the communities in which we live and work by sharing our skills, talent and time. In essence, we aim to empower and encourage everyone in the firm to contribute to the things we care about, and support registered charities and organisations with a clear social or environmental purpose to increase the positive impact they can have. JOIN US All applications received will be reviewed by a member of our Talent Acquisition team. We never rely solely on automated screening or AI tools to make hiring decisions. Your application will be considered for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, faith or social background. We do not filter applications by university background and encourage those who have taken alternative educational and career paths to apply. We would like to actively encourage applications from those who identify with less represented and minority groups. We operate an inclusive recruitment process, ensuring reasonable adjustments where needed. Please contact a member of our Recruitment Team to discuss further.   BARINGA PRIVACY NOTICES For UK & EU Your personal data will be retained by Baringa for up to two years, in accordance with our UK Recruitment Privacy Notice / EU Recruitment Privacy Notice, to evaluate your application and meet our legal and reporting obligations. In line with the General Data Protection Regulation (GDPR), you have the right to request access to, rectification, or erasure (subject to legal limitations) of your personal data. For more information, please contact us at privacy@baringa.com For the USA Your personal data may be retained by Baringa for up to two years, as outlined in our Recruitment Privacy Notice (AMER & APAC), to support the recruitment process and internal reporting requirements. Where applicable, and in accordance with relevant federal and state laws, you may have the right to request access to or correction of your personal information. For further details, please contact privacy@baringa.com For Australia & Singapore Your personal data will be retained by Baringa for up to two years, in accordance with our Recruitment Privacy Notice (AMER & APAC), to assess your application and meet applicable reporting and legal obligations. In line with the Australian Privacy Act and Singapore’s Personal Data Protection Act (PDPA), you may have rights to access, correct, or request limited deletion of your personal data. For more information, please contact us at privacy@baringa.com

Nova Founders Capital

PERSONAL ASSISTANT – LISBON Location: Lisbon / Cascais / Oeiras area, Portugal Role type: Full-time Working style: Highly in-person, flexible, with regular travel JOB SUMMARY We are looking for an exceptional Personal Assistant to support a busy entrepreneur and family across personal logistics, travel, calendar, inbox, household coordination and daily life operations. This is not a traditional office-based assistant role. It is a high-trust, highly practical, in-person role for someone who enjoys creating order around a fast-moving principal and family life. The core mission is simple: Remove decisions, admin, logistics, friction and unnecessary communication so the principal can focus on business, family, health and high-value work. The ideal person is proactive, discreet, service-minded, highly organised and comfortable doing everything from calendar and inbox management to travel logistics, errands, restaurant bookings, food coordination, Portuguese admin, packing support during travel, and working with household staff and external providers. KEY RESPONSIBILITIES 1. Daily life and personal operations You will help run the principal’s personal operating system. Responsibilities include: - Managing daily logistics and priorities - Removing unnecessary decisions from the principal’s day - Handling errands, bookings, reservations, purchases and returns - Coordinating appointments, suppliers, deliveries and services - Making sure practical issues are solved before they become problems - Creating systems, checklists and routines that make life smoother - Sitting down with the principal once per day to go through priorities, decisions and open loops The role requires someone who can think ahead, act independently and learn preferences quickly. 2. Calendar and communication management You will help protect and manage the principal’s time and attention. Responsibilities include: - Managing and protecting the calendar - Scheduling meetings, calls and personal appointments - Filtering emails and escalating only what truly needs attention - Drafting replies and, over time, replying on behalf of the principal where appropriate - Managing selected communication channels once trust is established - Reducing noise, unnecessary communication and low-value decisions - Following up with people so nothing falls through the cracks The goal is not just to organise communication, but to reduce the amount of communication the principal personally needs to deal with. 3. Travel management Travel is a major part of the role. The assistant should be comfortable travelling with or ahead of the principal when needed. Responsibilities include: - Booking flights, hotels, transport and restaurants - Creating itineraries and travel plans - Coordinating luggage, packing lists and practical travel preparation - Travelling ahead or alongside the principal to ensure everything is ready - Checking hotel arrangements, rooms, transport, food, gym access and local logistics - Solving issues before arrival - Making sure travel feels seamless and low-friction The person should be comfortable with a flexible travel schedule and practical arrangements. Travel will normally be handled in a sensible, cost-conscious way. 4. Household and lifestyle coordination The family has household support, including a maid, so this is not a cleaning or housekeeping role. However, the assistant will help coordinate the system around the household. Responsibilities include: - Coordinating with the maid and other household providers - Making sure the home is prepared and functioning smoothly - Managing repairs, suppliers, maintenance and deliveries - Coordinating laundry, dry cleaning, car-related tasks and other practical matters - Making sure groceries and key household items are stocked - Coordinating food, meals, restaurant bookings and delivery - Helping practically with food on occasion if needed - Supporting family logistics where relevant The right person should be comfortable both with high-level coordination and practical hands-on help. 5. Food, health and personal preferences The assistant should learn the principal’s preferences and routines, including food, health, training and travel preferences. Responsibilities include: - Coordinating groceries and meals - Understanding dietary preferences - Booking restaurants that fit preferences - Coordinating with the maid on food preparation - Managing health-related appointments such as doctors, dentists, physio, etc. - Helping maintain routines during travel This is not a chef role, but the person must be practical and willing to help solve food-related needs when necessary. 6. Portuguese admin and local support Because the role is based in Portugal, strong local knowledge is important. Responsibilities include: - Handling Portuguese bureaucracy and appointments - Speaking with local suppliers, service providers and authorities - Booking and managing local services - Helping with forms, appointments, car-related admin, doctors, schools and other local logistics - Translating or clarifying Portuguese communication where needed The person must be fluent in Portuguese and have strong English. ABOUT YOU We are looking for someone who is: - Highly organised and detail-oriented - Discreet and trustworthy - Calm under pressure - Proactive and able to anticipate needs - Practical and not status-sensitive - Warm, but professional - Comfortable around a family environment - Comfortable with children, while not being hired as a nanny - Able to push back respectfully to protect time and priorities - Comfortable with both luxury environments and everyday errands - Strong at solving problems independently - Flexible with travel and changing schedules - Excellent in Portuguese and strong in English - Based near Lisbon, Cascais or Oeiras - Legally able to work in Portugal The ideal background could include experience as a: - Private PA - Executive Assistant - Lifestyle Manager - Family office assistant - Luxury hospitality / concierge - High-end household manager - Travel coordinator A pure corporate EA may be too removed from the practical side of the role. A pure housekeeper may not have the inbox, calendar and communication skills required. The ideal candidate sits between the two: polished, trusted and administratively strong, but also practical, hands-on and service-minded. WHAT SUCCESS LOOKS LIKE After three months, success would mean: - The principal spends much less time on admin, logistics and small decisions - Travel is smooth and requires very little input from the principal - The calendar is protected and well managed - Emails and messages are filtered effectively - Household and personal logistics are running smoothly - Food, appointments, errands and local admin are handled proactively - The assistant understands preferences and can make good decisions independently - The principal feels that life has become calmer, simpler and more focused ACCESS AND TRUST This is a high-trust role. The successful candidate will gradually receive access to sensitive information and systems as trust builds. This may include: - Calendar - Email - Travel accounts - Selected communication channels - Household and supplier information - Expense tools or an assistant card with limits Access will be introduced gradually. Confidentiality and discretion are essential. A confidentiality agreement will be required. WORKING STYLE This role requires high flexibility. It is not a standard 9–5 office role. The assistant should be comfortable with: - Regular in-person work - Being physically close to the principal when needed - Occasional evening or weekend flexibility - Travel - Fast-changing priorities - Handling both important and small practical tasks - A daily check-in with the principal to review priorities and decisions The role should be intense but sustainable. Clear communication, trust, good judgment and reliability are more important than being constantly busy. COMPENSATION Compensation will be competitive and based on experience, capability and fit. The right person will have the opportunity to build a long-term, trusted role with significant responsibility and variety. REQUIREMENTS Essential: - Fluent Portuguese - Strong English - Based near Lisbon / Cascais / Oeiras - Able to work in person - Able and willing to travel - Strong organisational skills - Excellent discretion and confidentiality - Comfortable with both executive-level tasks and practical lifestyle tasks - Strong problem-solving ability - Valid driving licence preferred Preferred: - Experience as a private PA, EA, lifestyle manager, family office assistant or luxury concierge - Experience supporting entrepreneurs, founders, executives or high-net-worth families - Experience with travel planning and household coordination - Experience managing inboxes, calendars and suppliers - Strong local knowledge of Portugal SUMMARY This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action. The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible. The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.

Danmarks ambassad

The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment. Main tasks and responsibilities Tasks include but will depend on the priorities and needs of the Embassy at all times: . Calendar planning, including travels and coordination of meetings and conference attendance . Prepare meetings in collaboration with other embassy staff . Assist in coordinating the work of the Embassy's management group . Manage and respond to enquiries . Email distribution . Liaise with the Danish Ministry of Foreign Affairs . Planning of visits from Denmark . Other tasks as assigned by embassy management Profile and qualifications . Excellent organisational and planning skills . Strong communication and interpersonal skills . Ability to manage multiple tasks and priorities simultaneously . A proactive, service-minded and solution-oriented approach . High level of discretion and ability to handle confidential information . Relevant administrative work experience, preferably in an international environment . Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary . Well-versed in MS Office (Outlook, Word, PowerPoint etc.) . Ability to work independently while also being a strong team player . Relevant education degree We offer We are an embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark. Employment conditions . Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service. . A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule. . Entitlement to 2.08 days of paid holiday per month (25 days per year). . A salary which reflects the candidate's level of qualifications and functions. . Social security and workplace pension schemes. . Benefits and other conditions based on the Embassy's Staff Rules. Application and recruitment process Please submit your application with the relevant supporting documents (i.a. CV, letter(s) of recommendation, exam results) to jobstoamb@um.dk marked "Application: Personal Assistant for the Ambassador". Deadline is 31 July 2026. Selected candidates will be invited for interviews, which are expected to take place in week 33. The chosen candidate must be able to pass security clearance by the Danish authorities prior to appointment. In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position. Additional information For additional information about the position, please feel free to contact Deputy Head of Mission Stine Lassen email: jobstoamb@um.dk, phone: +46 8406 75 08. For more information about the Embassy, please visit our website www.sverige.um.dk. About us The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 29 employees, 6 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.