Executive Team Assistant

Foot Anstey

Job Title: Executive Team Assistant Are you an aspiring Executive Assistant? Start your career with us. We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together. Being refreshingly human starts with how we hire. We believe a diverse mix of perspectives makes us stronger - not just as a business, but in creating a culture where we all feel we truly belong and can thrive. That’s why we’re committed to removing barriers and creating fair opportunities for everyone. * We are in a period of exclusive direct sourcing for this role and are not currently accepting applications from recruitment agencies. ________________________________________ The role in 60 seconds * Role: Executive Team Assistant * Team: Executive * Location: Southampton * Working Pattern: Full time * Why this role matters: By supporting our senior leaders behind the scenes, you'll help keep the business running smoothly while developing valuable skills for a successful career in Executive Support. ________________________________________ What you’ll do This role offers an opportunity to begin a career as an Executive Assistant (EA) within a small, collaborative team. As an Executive Team Assistant you will learn and develop core business administration and executive support skills while assisting in delivering high-quality support to the Senior Management Team (SMT).  Working under the guidance of the (Lead) Executive Assistant, you will support the coordination of day-to-day administrative and logistical activities, helping to ensure that senior leaders are well-organised, prepared, and able to operate effectively. In this role, you’ll learn about and support with a variety of interesting tasks, such as: Executive Support (Developmental and support focused) * Assist the (Lead) Executive Assistant in providing administrative support to the SMT. * Support with diary management activities, including scheduling meetings and coordinating availability. * Help prepare basic documentation, meeting packs, and presentations. * Learn how to prioritise and manage requests under guidance. Coordination & Logistics * Assist with arranging meetings, including booking rooms, setting up equipment, and organising refreshments/lunches. * Support travel bookings (e.g. transport, accommodation, itineraries). * Help ensure meeting logistics run smoothly and on time. * Maintain organised records, documents, and shared files. Stakeholder Support * Support with managing requests and queries from internal and external stakeholders. * Learn how to communicate professionally on behalf of the team. * Build relationships across functions through regular interaction. * Escalate queries or issues appropriately to the (Lead) EA. Information Management * Assist with gathering and organising information from different teams i.e. the co-ordination of Practice Group plans and updates. * Support the clear and timely sharing of information where required. * Ensure accuracy and attention to detail in all communications and documents. * Handle confidential or sensitive information responsibly under guidance. Team Contribution * Work closely within a small EA team environment, supporting colleagues as needed. * Take a proactive approach to managing personal learning and development. * Seek feedback and apply learning to improve performance. * Contribute to maintaining efficient and organised ways of working. ________________________________________ What we’re looking for Key Skills & Experience (Entry Level) * Good organisational skills and willingness to learn how to manage multiple tasks. * Strong attention to detail and pride in accuracy. * Clear communication skills (written and verbal). * Developing IT skills (e.g. Microsoft Outlook, Word, Excel). * Ability to follow instructions and ask questions when unsure. * Interest in developing a career in administration or executive support. Key Attributes * Positive, proactive, and eager to learn. * Reliable and takes ownership of tasks given. * Comfortable working as part of a small, supportive team. * Curious and open to feedback. * Adaptable and able to respond to changing priorities. Development Opportunities * On-the-job training in executive support and business administration. * Mentoring and coaching from the Executive Assistant team. * Exposure to senior stakeholders and organisational operations. * Development of core skills including organisation, communication, and prioritisation. ___________________________________ What if I don't tick every box? We're not box tickers. We appreciate the need for everyone to find a role that challenges them and gives them room for growth. If you bring transferable skills and a fresh perspective, we’d love to hear from you. If this role excites you and you have the skills to succeed, we encourage you to apply. ________________________________________ Join a seriously ambitious firm At Foot Anstey, we’re committed to making a difference for our people, our clients, and society. Here’s what makes us stand out: * An ambitious growth strategy that opens up opportunities for our people to make their mark. * A client base that spans household names, thriving startups, and ambitious enterprises. * A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative. * A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities. * Comprehensive professional development and training – whatever your role and level we have training that will support you to achieve your goals. ________________________________________ Progressive benefits tailored to you We believe our people are our greatest asset. That’s why we offer a comprehensive benefits package designed to support your professional growth and personal wellbeing, including: * Competitive salary. * Enhanced parental leave policies. * Health and wellbeing initiatives (e.g., mental health support, gym memberships). * An open, flexible working environment. * The opportunity to study a relevant qualification via an Apprenticeship route Level 3 or Level 4 in Business Administration. * Find out more about our benefits and work environment here ________________________________________ Ready to apply? * Hit the "Apply Now" button. * Send us your CV and a quick note on why this role is perfect for you. * Our team will review your application and be in touch, whatever the outcome. * Invited for interview? * With a straightforward process typically involving two interviews, our talent acquisition team will guide you through every step, ensuring you feel confident and prepared to show us what you can do. * We want you to be able to showcase your talent and to feel comfortable being yourself throughout the process. If there’s anything we can do to support you or make things more accessible, just let us know – you can tell us at any stage of the process. * If you’d like to visit our offices prior to your interview or would like help testing your kit for your virtual interview, just let us know. Let’s make the beginning of your career, the start of something extraordinary.

MYTY

INTRO Strukturstark, lösungsorientiert und Lust auf die perfekte Mischung aus HR, Admin & Agentur-Prozessen? We’d love to meet you! SUMMARY Du liebst es, wenn die Fäden im Hintergrund perfekt zusammenlaufen? Du hast ein Auge fürs Detail, verlierst auch bei vielen Parallelprojekten nicht den Überblick und hast Lust, ein dynamisches Team an der Schnittstelle von Fashion, Beauty und Lifestyle zu unterstützen? Bei SESAMY bist du die organisatorische Schaltzentrale: Du hältst unserem Team den Rücken frei, koordinierst Abläufe und sorgst dafür, dass Kampagnen und Admin-Prozesse reibungslos funktionieren. DESCRIPTION WAS DU BEI UNS MACHST Als Executive Assistant (m/w/d) bist du eine zentrale Stütze für unser Account- und Talent-Management-Team sowie für die operative Leitung. Du begleitest das Tagesgeschäft mit Weitblick und sorgst mit deinem Organisationstalent für klare Strukturen und reibungslose Abläufe in unserer Agentur. * Du unterstützt bei administrativen HR-Themen (z. B. Vorbereitung von Onboardings, Pflege von Team-Listen oder Urlaubsverwaltung) und arbeitest hierbei eng mit der operativen Leitung und den internen Stakeholdern zusammen. * Du unterstützt bei der Kontrolle und Aufbereitung von Verträgen zwischen unseren Kund:innen und Talents und achtest auf Vollständigkeit und Richtigkeit. * Du begleitest den generellen Kundenkontakt und hilfst dabei, dass Anfragen schnell und professionell bearbeitet werden. * Du unterstützt das Team bei der operativen Abwicklung und Organisation unserer Kampagnen – von der ersten Planung bis zum finalen Reporting. * Du pflegst unsere Excel-Sheets, hältst den Google Drive sauber und sorgst dafür, dass alle Projektdaten jederzeit aktuell und auffindbar sind. * Du hast ein Auge für die Details, die unser Daily Business im Office angenehmer machen. Von der Organisation interner Events bis hin zur Optimierung unserer Arbeitsumgebung sorgst du proaktiv dafür, dass SESAMY ein Ort bleibt, an dem das Team gerne zusammenkommt. WAS DU MITBRINGST * Du hast mindestens 2–3 Jahre Berufserfahrung in einer vergleichbaren Rolle (Assistenz, Projektkoordination oder HR-Admin), idealerweise im Agentur- oder Startup-Umfeld. * Du bist extrem organisiert, arbeitest gewissenhaft und hast eine proaktive „Hands-on“-Mentalität. * Sicherer Umgang mit den gängigen Office-Tools ist für dich selbstverständlich. * Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift. * Du bewahrst auch in stressigen Phasen einen kühlen Kopf, arbeitest lösungsorientiert und bist ein absoluter Teamplayer. WAS DICH BEI SESAMY ERWARTET * Ein vielfältiger Kundenstamm aus Fashion, Beauty und Lifestyle. * Ein kreatives, diverses Team, das sich gegenseitig unterstützt. * Flexible Arbeitsmodelle & modernes Büro in Berlin-Mitte. * Raum für eigene Ideen, schnelle Verantwortungsübernahme und Entwicklungsmöglichkeiten. * Regelmäßiger Austausch, ehrliches Feedback und klare Kommunikation

Flow Traders

Flow Traders is looking for a highly organized and proactive Team Assistant to support the Executive Assistant to the CEO and the broader CEO Office. In this role, you will be responsible for ensuring the smooth day-to-day coordination of administrative and operational activities, enabling the CEO Office to operate efficiently in a fast-paced, global trading environment. You will play a key supporting role in managing schedules, logistics, and communications, while maintaining the highest standards of professionalism, accuracy, and discretion. This position is ideal for someone who thrives in a dynamic environment, is detail-oriented, and enjoys being a reliable and trusted support partner. WHAT YOU WILL DO Administrative & Operational Support * Provide day-to-day administrative support to the Executive Assistant to the CEO * Manage calendars, meetings, and scheduling across multiple time zones * Organise meeting logistics, including room bookings, catering, and travel arrangements * Prepare meeting materials, agendas, and presentations   Coordination & Communication * Act as a point of contact for internal stakeholders on behalf of the CEO Office * Support cross-regional coordination and ensure timely follow-up on action items   Travel & Logistics * Coordinate all travel arrangements including flights, accommodation, and itineraries * Prepare travel briefings and documentation, and proactively handle any changes   Events, Projects & Administration * Support the planning of internal events, leadership meetings, offsites, and board-related logistics * Process expenses, invoices, and approvals accurately and in a timely manner * Maintain organised records and ensure compliance with internal policies * Contribute to ad hoc projects and process improvements within the CEO Office   WHAT YOU NEED TO SUCCEED * 2–5 years of experience in an administrative or support role (e.g. Team Assistant, Office Manager, PA) * Strong organizational skills and attention to detail * Ability to prioritize and manage multiple tasks in a fast-paced environment * High level of professionalism and discretion when handling sensitive information * Excellent communication skills in English * Proactive mindset and willingness to take ownership * Strong MS Office / Microsoft 365 skills * Interest in and confidence using AI tools (e.g. Microsoft Copilot) to work more efficiently and support day-to-day coordination * Comfortable working in office 5 days per week.   WHAT WE OFFER At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below: * Flow Academy and opportunities to attend domain-related conferences * Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar * In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles * Company boat * In-house gym and sessions with our nutritionist or personal trainer * Bi-weekly massages * Annual company trip and a variety of events throughout the year, such as the New Years Event * Global rotations across our offices worldwide * and more   Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.