Assistant to the executive Board (m/w/d)

FUTRUE

DEINE MISSION BEI UNS Bist Du bereit, die Healthcare-Welt von morgen mitzugestalten? Bei FUTRUE kombinieren wir Innovationsgeist mit unternehmerischem Mut und schaffen Lösungen, die Leben verändern – von E-Health über Mikrobiomtherapie bis hin zu chemiefreien Arzneimitteln. Als Executive Assistant (w/m/d) bist Du Teil unseres Teams und wirst nicht nur den Alltag organisieren, sondern entscheidend dazu beitragen, unsere Vision in die Tat umzusetzen. Wenn Du Lust hast, in einem dynamischen Umfeld Verantwortung zu übernehmen und die Zukunft aktiv mitzugestalten, dann bist Du bei uns genau richtig! DEINE AUFGABEN Als Teil unseres Executive Assistant Teams berichtest Du direkt an unsere Geschäftsführer und hast ein breites Spektrum an abwechslungsreichen Aufgaben.  * Im engen Austausch mit unserer Geschäftsführung und Deiner Tandem-Partnerin bist Du für die Abwicklung der Korrespondenz und regelmäßigen Terminplanung verantwortlich. * Du bist Schnittstelle und Kontaktperson für interne sowie externe Ansprechpartner, übernimmst bei Bedarf auch Recherche-Aufgaben und fungierst als zuverlässiger Vor-Ort-Support an unserem Standort in Gräfelfing. * Du übernimmst die Planung und Buchung von Reisen der Geschäftsführung. Dabei gehst Du auch auf individuelle Wünsche ein und kümmerst Dich anschließend um die Reisekostenabrechnung. * Neben den klassischen Assistenzaufgaben erwarten Dich spannende Projekte, die Du gerne eigenständig einbringen und vorantreiben darfst, wie z.B. die Organisation von Firmenveranstaltungen und exklusiven Kundenevents oder auch die Unterstützung vertraulicher Themen im Bereich Executive Search. DEIN PROFIL * Du hast erfolgreich ein Studium absolviert und mehrjährige Berufserfahrung als Executive Assistant oder Personal Assistant gesammelt. * Alternativ hast Du eine relevante Ausbildung (z.B. Hotellerie oder Tourismusbranche) mit sehr gutem Erfolg abgeschlossen und kannst bereits mehrjährige einschlägige Berufserfahrung vorweisen. * Du bist als wahres Organisationstalent bekannt und zeichnest Dich durch ein lösungsorientiertes Mindset aus. * Neben einer selbständigen, proaktiven und sehr gewissenhaften Arbeitsweise freust Du Dich auf immer neue Themen und brennst dafür, Dich in diese einzuarbeiten. * Diskretion ist für Dich nicht nur eine Priorität, sondern eine Selbstverständlichkeit.  * Sehr gute Deutsch- und Englischkenntnisse in Wort und Schrift runden Dein Profil ab (Weitere Fremdsprachen sind von Vorteil, aber nicht zwingend notwendig). ÜBER UNS FUTRUE ist mehr als eine international ausgerichtete Healthcare-Gruppe! Mit mittlerweile über 20 Unternehmen und mehr als 90 Arzneimittelzulassungen sind wir u.a. in den Bereichen Brain-Computer-Interfaces, Mikrobiomtherapie, innovative Schmerztherapien sowie chemiefreie Arzneimittel weltweit führend. Zahlreiche unserer Unternehmen, darunter z.B. FUTRUE Neurosciences, SYNformulas, Vertanical und PharmaSGP, gehören zu den weltweit am schnellsten wachsenden Healthcare-Unternehmen. Um diesen Erfolg fortzuführen, setzen wir auf eine neue Generation dynamischer Talente, die den Mut haben, ungewohnte Wege zu gehen. Unser Ziel, so vielen Menschen wie möglich ein neues Leben zu schenken!    Willst Du die Zukunft mitgestalten? Dann bewirb Dich jetzt! UNSER VERSPRECHEN Wir bieten Dir einen vielfältigen, anspruchsvollen Job mit spannenden Aufgaben und einem breiten Spektrum an Gestaltungsmöglichkeiten! Unser innovatives Umfeld ermöglicht Dir Deine berufliche Entfaltung mit kurzen Entscheidungswegen, Verantwortung von Tag 1 an und den Freiraum, neue Wege zu gehen. Auf Dich wartet individuelles Learning und echte Sinnhaftigkeit – schenke mit Deinem persönlichen Beitrag Millionen von Menschen ein neues Leben! DEIN DIREKTER KONTAKT ZU UNSERER HR ABTEILUNG Bewirb Dich jetzt! Wir freuen uns darauf, Dich kennenzulernen. Du hast Rückfragen? Wende Dich gerne direkt an Deine zuständige Ansprechpartnerin: FUTRUE GmbH Stefanie Hischer Am Haag 14 82166 Gräfelfing jobs@futrue.com https://futrue.com *Aus Gründen der besseren Lesbarkeit wird in dieser Anzeige die männliche Form verwendet. Sie bezieht sich ausdrücklich auf alle Geschlechter (w/m/d).

Databricks

RDQ427R333 ABOUT THE ROLE Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures. The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments—including Sales, Marketing, IT, and other critical functions—to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations. While deeply rooted in supporting a massive internal engineering footprint, this high-visibility, fast-paced role sits at a unique intersection. You will also manage the rhythm of a deal-driven corporate development environment, triaging incoming requests from startups, founders, and investors, and handling highly sensitive, confidential information with absolute discretion. THE IMPACT YOU WILL HAVE * Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. * Effectively prioritize the calendar and schedule meetings in a timely manner. * Provide timely responses to all stakeholder requests. * Enhance the Engineering leader's time efficiency, leading to a more productive team and company. * Execute strategic initiatives well, delivering on defined outcomes. RESPONSIBILITIES * Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests. * Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers). * Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time. * Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision. * Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity. * Confidentiality & Discretion: Handles sensitive, non-public information—including product roadmaps, M&A targets, term sheets, and board-level matters—with the judgment and professionalism appropriate to that trust. * Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences. COMPETENCIES & QUALIFICATIONS * Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. * Proven track record working with VPs/SVPs in Engineering and Product in large organizations. * Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles. * Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member. * High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos. * Strong calendaring skills (Gmail and Google Calendar experience mandatory). * Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity. * Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others. * Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners. * Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs. WHY THIS ROLE You'll work alongside the core engine of Databricks and one of the most active corporate development teams in enterprise tech. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions. Our leaders value a true partnership—someone who grows into the role, develops deep context about the business and ecosystem, and becomes an indispensable part of how the team operates.   Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.   Zone 1 Pay Range $62.31—$85.67 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

Databricks

RDQ427R337 ABOUT THE ROLE Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures. The primary mission of this person is to support our Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments—including Sales, Marketing, IT, and other critical functions—to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations. While deeply rooted in supporting a massive internal engineering footprint, this high-visibility, fast-paced role sits at a unique intersection. You will also manage the rhythm of a deal-driven corporate development environment, triaging incoming requests from startups, founders, and investors, and handling highly sensitive, confidential information with absolute discretion. THE IMPACT YOU WILL HAVE * Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. * Effectively prioritize the calendar and schedule meetings in a timely manner. * Provide timely responses to all stakeholder requests. * Enhance the Engineering leader's time efficiency, leading to a more productive team and company. * Execute strategic initiatives well, delivering on defined outcomes. RESPONSIBILITIES * Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests. * Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers). * Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time. * Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision. * Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity. * Confidentiality & Discretion: Handles sensitive, non-public information—including product roadmaps, M&A targets, term sheets, and board-level matters—with the judgment and professionalism appropriate to that trust. * Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences. COMPETENCIES & QUALIFICATIONS * Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. * Proven track record working with VPs/SVPs in Engineering and Product in large organizations. * Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles. * Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member. * High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos. * Strong calendaring skills (Gmail and Google Calendar experience mandatory). * Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity. * Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others. * Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners. * Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs. WHY THIS ROLE You'll work alongside the core engine of Databricks and one of the most active corporate development teams in enterprise tech. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions. Our leaders value a true partnership—someone who grows into the role, develops deep context about the business and ecosystem, and becomes an indispensable part of how the team operates.   Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.   Zone 1 Pay Range $141,100—$194,050 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.