Payroll Specialist

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

At Maersk, we have a vision larger than the ocean: to be a true integrator of container logistics connecting and simplifying our customers’ supply chain. We count on our people to make it happen.

Besides focusing on creating value for our customers and the business, a key priority for us is to drive personal and professional development for our people to prepare for further career progression.

We value the diversity of our talent and will always strive to recruit the best person for the job.

We Offer

Energizing and pioneering, this is an environment that keeps you motivated.

You’ll be joining a genuinely diverse and talented team that is truly passionate about providing first class HR partnership to the business. And thanks to our global scale, you’ll be well-placed to explore Maersk opportunities around the world.

The many other highlights include industry-leading talent develop initiatives and competitive benefits.

You will be joining a Fortune 500 company and will get the opportunity to challenge yourself in a truly aspiring, international, and fast-paced environment with our team in Gothenburg and all over the world. In cooperation with colleagues and vendors your role will be to ensure a flawless payroll service to Swedish and Norwegian employees. This will give you a unique opportunity to interact with colleagues, across the globe and from all business areas within the Maersk group, all while having a continuous focus on your professional and personal development too.

Key Responsibilities

The purpose of the role is to support the regional payroll organization, working with a matrixed group of stakeholders and vendors to ensure great employee experience and regulatory compliance from a payroll delivery perspective. Key responsibilities:

Manage pre-payroll, on-cycle payroll, off-cycle payroll processes

Extract the T&A data and provide the same to payroll provider

Validate payroll results & provide approvals for final pay credits based on control reports

Annual payroll reconciliation and new Payroll Year preparation

Ensure timely Social Insurance Tax Payment and Reporting

Manage advance payments

Adjust basic time configuration of systems after initial implementation, as approved/required

Track vendor deliverables on payroll SLAs vide defined payroll metrics

Be risk aware and help identify, report, mitigate and track risks in the payroll delivery process

Support the Payroll team lead in providing necessary data and clarifications to questions raised by audit – internal and external

Manage the timely submission of RICC controls

Participate in Time and Attendance initiatives including system upgrades, communication of changes to People Partners, testing and documenting all changes for historical and record retention policies, project support as needed

Interfaces with People Partner to support employee/ manager queries

Identify improvement opportunities in regional processes and raises them to global process managers

• 3-5 years of hands-on experience in managing Payroll, Time & Attendance and HR processes, within a complex international organization
• Knowledge of compliance and legal regulations for payroll & benefits
• Broader HR Operations experience as well as exposure to an outsourced payroll model would be a benefit
• Ability to effectively engage and mobilize diverse local HR stakeholders
• A proactive, ‘let’s get it done’ attitude geared towards continuous improvement
• Flexibility and adaptability to operate in a fast-paced, developing project environment, taking ownership and setting directions with minimal guidance
• Resilience: the change process, is anything but straightforward; accepting uncertainty and bouncing back from setbacks while keeping your enthusiasm is a tall order, but we need it
• Collaborative working style, fostering cooperation and teamwork to find solutions
• Fluency in Swedish and English is essential
• If you have worked with ‘transportavtalet’, is an advantage too
• Highly analytical approach with a strong eye for detail
• Structured working style and focus on delivering results as per agreed timescales and scope