Workplace & Office Manager (f/m/x)

ABOUT THE ROLE Keep CODE's campus safe, functional, clean, and inspiring for everyone, every day. As the hands-on operational presence on the ground, you run daily campus operations and facilities, ensure spaces are consistently ready for teaching and events, and help our single campus remain a welcoming home for the community and a strong reflection of CODE’s brand and values. A core part of this role: you genuinely love when things are in order—you regularly walk the campus to make sure spaces look spotless, storage is organized, and everything is neat, labeled, and easy to find. MAIN RESPONSIBILITIES Workplace Experience & Daily Campus Standards (Campus + Team Office) * Own the day-to-day workplace experience across campus and the team office: spaces are welcoming, spotless, well-stocked, and ready to use. * Run daily walkthroughs to proactively spot and resolve issues (cleanliness, presentation, supplies, layout, safety). * Set clear shared-space standards (meeting room resets, kitchen etiquette, storage rules) and keep them easy to follow. * Own storage and inventory basics: storages are neat, categorized, labeled, and supplies/consumables (cleaning, kitchen, office) are stocked and stored logically and safely. * Ensure teaching, meeting, and event spaces are “ready to start” (setup/reset, signage, * Maintain lightweight documentation (checklists, SOPs, escalation paths) and drive continuous improvement based on feedback and recurring issues.  Campus Operations and Facilities * Oversee the smooth functioning of all campus facilities and building services in coordination with building management. * Coordinate maintenance, repairs, cleaning, and facility improvements with vendors and service providers, including issue tracking and quality control. *  Manage campus-related vendors and service providers, and support alignment of contracts, improvements, and budgets with financial plans. Space Planning and Campus Extension * Plan and execute larger campus projects (e.g., renovations, reorganizations, new setups). * Contribute to data-driven campus layout planning. * Reorganize and upgrade rooms and common areas to improve flow, capacity, and usability. Health, Safety, and Compliance * Plan, implement, and monitor health and safety regulations, audits, and emergency plans. * Ensure compliance with health, safety, and accessibility requirements through regular checks, documentation, and communication. Reception and Mail * Work together with our reception team to coordinate and improve entry policies, visitor access, and logging. * Collect and distribute mail and packages. * Oversee inbound and outbound mail and parcels: receiving, sorting, distribution, and preparing/sending post. Infrastructure and Logistical Support for Events * Collaborate with the Event Team to ensure all events have the necessary technical and logistical Infrastructure. * Coordinate facilities readiness with clear, reliable turnaround. REQUIREMENTS Essential * Solid experience (3-5+ years) in campus or office operations, hospitality, or facilities management. * Proactive, structured, and hands-on approach, comfortable combining planning with daily operational tasks. * Experience coordinating and negotiating with vendors and external teams. * Solid understanding of health and safety standards, audits, and compliance. * Strong organizational and problem-solving skills with attention to detail. * Excellent English communication skills; German is a plus. Preferred (not required) * Safety Officer (Sicherheitsbeauftragte) certification, or willingness to obtain it. * Experience managing budgets and vendor contracts. * Basic knowledge of campus and office technology, such as AV systems, monitors, TVs, * projectors, and conference setups * Experience in higher education or co-working environments. * Space planning or facility design experience. What you can expect: * One-year fixed-term contract * Full/Part-time position * Campus located in lively Neukölln—work in one of Berlin’s most dynamic neighborhoods * Responsible role in a motivated and supportive team * Modern work environment with flexible hours and remote work options * 25 days of annual leave (20 statutory + 5 extra from us) * Retirement & pension plans to help you plan for the future * BVG ticket benefit: 5% discount plus an additional €15 monthly contribution from CODE * Access to Masterplan learning platform for professional growth * Summer and winter employee events for team bonding and fun * 10 sessions per year with Nilo.Health for your mental wellbeing

INTRO Hamburg | Hybrid with 3 days onsite | €50.000 - €60.000 p.a. (40 hrs/week) | 30 days vacation | German / English C1 Are you excited about owning People Operations for a team that's scaling as fast as the energy transition itself? We've got the basics – Personio's set up, some processes exist. What's missing is someone who owns it full-time, end-to-end. Join suena energy as People Operations Manager (f/m/x) and turn what's currently pieced together into something that actually scales as we grow. suena energy is a green tech startup specializing in algorithmic energy trading for energy storage systems and renewable energies. Our vision: a world where clean energy is used reliably, economically, and intelligently. With our AI-based optimization and trading software, we maximize the revenues of operators of large-scale energy storage and renewable assets on short-term electricity and balancing markets - while simultaneously minimizing their risks. We're a 50+ person team that's fast-paced by nature, but the kind of place where people actually look out for each other. Following our successful Series A, we're investing in expanding our team – and we're excited to strengthen our team with new talent and continue growing together! YOUR MISSION * Own People Operations end-to-end – from Personio and contract changes to parental leave, health insurance, and visa topics. * Turn one-off cases into repeatable processes – research it once, document it, and set it up so the next person doesn't start from zero. * Centralize and own our onboarding into one process, instead of split across the team. * Own HR compliance end-to-end – workplace safety, first-aid and fire-safety officers, mandatory trainings – and make sure we stay compliant as we grow. * Catch what's missing before anyone has to ask – double-check the details, flag what needs fixing, follow through. * Co-own culture with Marietta, our People Lead – team rituals, internal comms, the things that make suena feel like suena. * Take on strategic People projects as you grow into the role, with room to develop toward HR Business Partner work. YOUR PROFILE * Hands-on People Operations experience – you've owned the employee lifecycle, not just supported someone who did. * You navigate German bureaucracy – labor law, social security, health insurance, visa topics – and you always know what actually matters. * Personio know-how – ideally you've set up or automated workflows in it. * You own problems, not just tasks – you build what's missing, flag what's broken, and fix it without being asked. * Employee-facing at heart – approachable, service-minded, and genuinely invested in how people experience working here, not just compliance from behind a desk. * Direct communicator – you raise issues and push back when something's off. * Fluent in German and English (C1 each) – working language is English, German law runs in German. * Already doing payroll, or open to growing into it? Either's fine. WHY US? * People at the Core: Clear structures, democratic decisions, and a feedback culture where your voice counts. * Shape the Future: Contribute to the energy transition by working on sustainable energy solutions in a growing market environment. * Connecting & Co-Creating: Strategy off-sites and onsite weeks for real collaboration and shared ideas. * Work Your Way: Home office and flexible hours – you know what works best for you and your team. * Good Vibes:Yoga, shared lunches, after-work fun – we keep the energy up, even when it's busy. * Body & Mind: Urban Sports Club membership, wellbeing check-ins, and mental health support – your energy matters. * New Office: 10th-floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and a pet-friendly environment. * Sustainable Extras: Deutschlandticket, FutureBens, and more – supporting your mobility and future. WHAT ELSE? We look forward to receiving your application, earliest start is as soon as possible. If you have any questions, feel free to reach out - your contact is Marietta (People Lead). You’ll hear back from us within 5 working days of your application. We value your time and want to make the process as transparent as possible.Once we receive your application, we’ll send you a confirmation email outlining the next steps and what you can expect from our interview process. We can’t wait to meet you! suena energy is an equal opportunity employer. We celebrate diversity and reject any form of discrimination. It is important to us to create an inclusive environment for all our team members. We want to particularly emphasize that our call for applicants is addressed to all genders. We welcome applications from people with disabilities.