Office Support Intern

HR Officer

Moco Museum

IN ART WE TRUST Moco isn’t like any other museum. We started in Amsterdam, expanded to Barcelona, and after receiving +5 million visitors are now shaking things up in London. Our goal? To make art, fun, bold, and for everyone. At Moco, we showcase work by icons like Basquiat, Warhol, Kusama and street legends like Banksy, whose art challenges power and speaks to the people. We celebrate the voices that are not always found in traditional museums, from the streets to the digital world and beyond. Our spaces are filled with immersive art, powerful messages and a playful spirit. We believe in breaking the rules, thinking differently, and making art that connects with real life. Our team is made up of curious, passionate people who love creativity, community, and doing things with heart. You don’t need to be an art expert, just open-minded, energetic, and ready to be part of something exciting. THIS IS YOU Are you interested in HR administration and confident with Dutch labour law? Are you someone who appreciates the importance of detail, accuracy and discretion in HR processes, and enjoys supporting employee engagement? If yes, we are looking for you. Join us at the Moco Museum’s Headquarters in an opportunity to contribute as an HR Officer supporting Amsterdam’s Museum and Office-based staff. In this role, your primary focus is HR administration, ensuring smooth processes across the employee lifecycle, including onboarding, documentation, reporting, and payroll. You will handle sensitive information with confidentiality and professionalism, and your attention to detail will help maintain the integrity of HR operations. We are looking for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and a genuine interest in Human Resources. You thrive in a social, collaborative environment, can manage multiple tasks simultaneously, and approach challenges with creativity and adaptability. If you enjoy administration, take pride in executing tasks accurately, and can balance professional responsibilities with empathy and discretion, this role may be perfect for you. On the other hand, if detailed administrative work feels tedious or stressful, this position may not be the right fit. As your line manager is an English speaker, you must be comfortable communicating in English at all times. KEY RESPONSIBILITIES Onboarding * Prepare offer letters, employment contracts, and all required onboarding documentation, ensuring accuracy and compliance with Dutch labour law. * Perform right-to-work and identity verification checks, and assist in coordinating first-day logistics for new employees. * Update the internal HR system with new hire information and track completion of mandatory onboarding steps. * Serve as the primary point of contact for new hires during their onboarding, ensuring a smooth and welcoming experience. HR Administration * Maintain accurate and up-to-date employee records in the HR system, including personal details, job changes, and absence records. * Prepare HR documents such as promotion letters, salary adjustments, contract extensions, and termination paperwork. * Support ad hoc requests for employee data, HR reporting, and internal/external references. * Ensure HR processes comply with internal guidelines and legal requirements, maintaining confidentiality and discretion at all times. HR Platform Optimization * Serve as the key administrator for the HR platform, ensuring it is always accurate, up-to-date, and fully functional for HR operations. * Continuously stay informed about platform features and updates to optimize workflows and administrative efficiency. * Provide guidance and support to colleagues on using the platform effectively for tasks such as reporting, onboarding, and employee record management. * Identify opportunities to streamline processes within the system and propos improvements to the HR team. Project Support * Assist with the implementation of HR initiatives, including new policies, process improvements, or staff engagement activities. *  Participate in cross-functional HR projects, offering organizational support and ensuring deadlines and documentation standards are met. General * Serve as a reliable administrative backbone for the HR team, ensuring smooth day-to-day operations. * Act as a point of contact for employees and managers on HR administrative queries, maintaining a professional, supportive, and approachable manner. * Continuously look for ways to improve HR administration processes and contribute to a positive and efficient HR function. REQUIREMENTS * Strong written and verbal communication skills in Dutch and English. * Dutch is required due to the nature of the role, including compliance with Dutch labor law, payroll administration, interpretation of official documentation * Bachelor’s degree in Human Resources, Business Administration, or a related field. * At least 2–4 years of experience in an HR role with a strong administrative focus. * Proven experience processing payroll, handling employee records, onboarding, and HR reporting. * Understanding of payroll processes, employee lifecycle, and HR compliance requirements. Enthusiastic about administrative work, taking pride in accuracy and process efficiency, and contributing to a positive workplace environment. * Solid knowledge of Dutch labor law, employment regulations and HR best practices. * Highly organized and detail-oriented, with strong administrative skills. * Proficient in HR systems / HRIS platforms (e.g., Personio, AFAS) and MS Office Suite. * Ability to maintain accurate and confidential employee records. * Ability to prioritize tasks and manage multiple responsibilities simultaneously. * Sociable and able to build positive relationships with colleagues at all levels but at the same time able to separate personal relationships from professional responsibilities. * Proactive, adaptable, and solution-oriented with a can-do attitude. * Comfortable optimizing HR systems and learning new features to support administrative efficiency. WHAT MOCO OFFERS Beneath our brand’s surface, at Moco Museum we are a team that thrives on creativity, inclusivity and collaboration. Each of us brings unique ideas, experiences and perspectives that shape the way we work, adapt and grow. Always building something new and forward-looking, giving you the chance to develop your career while being part of a Company that embraces change and celebrates fresh ideas. We approach challenges and successes together, with a mindset of continuous learning and innovation. Beyond the work itself, we create space to connect and enjoy our time as colleagues, from Friday drinks to team-building activities, making Moco a workplace where our people feel involved and motivated. Here you will find more than just a job, you will find a place to belong. In addition, we provide the following benefits: • Competitive salary • A high energy work environment that will keep you on your toes and inspire you to think outside the box. • A fun annual social calendar of internal team events • Exclusive discount on merchandize and admission to enjoy our art with your loved ones • Opportunity to develop yourself and to execute your ideas IN YOU WE TRUST Are you looking for a career that is challenging, but more importantly, rewarding? Do you think you have the Moco DNA? Did the job description speak to you? If you are nodding yes, then Moco Museum might just be the place for you. Please apply with your CV and/or a cover letter showing us why you would be a great fit for this role. Your place at Moco is waiting for you.

Building Operations - Facility Management Services Coordinator

Unknown Employer

Facility Management Services Coordinator Risk Management & Mitigation | WoodmenLife Location: Omaha, NE (Onsite) Reports To: Facility Manager Why You'll Love This Role WoodmenLife is seeking a Facility Management Services Coordinator who enjoys providing exceptional service and ensuring a safe, organized, and efficient workplace for associates and visitors. This role is ideal for someone who thrives in a hands-on environment, enjoys solving day-to-day operational challenges, and takes pride in supporting the physical workplace experience. As a key member of the Facilities team, you'll support office moves, shipping and receiving operations, conference room setup, furniture reconfigurations, and workplace services that keep the Home Office running smoothly. You'll collaborate with associates across the organization and play an important role in creating a productive and welcoming work environment. This position offers the opportunity to develop your facilities management expertise while working in a collaborative culture that values service, teamwork, and operational excellence. ---------------------------------------------------------------------------------------------------------------------------------- About the Team The Facility Management Services Coordinator is part of the Risk Management & Mitigation Division and works closely with the Facility Manager and internal business partners throughout WoodmenLife. The Facilities team is responsible for maintaining a safe, efficient, and functional workplace while supporting associate relocations, office services, shipping and receiving operations, conference center management, furniture installation, and day-to-day facility needs. ---------------------------------------------------------------------------------------------------------------------------------- Role Summary The Facility Management Services Coordinator assists the Facility Manager in ensuring the smooth, safe, and efficient operation of WoodmenLife's physical workspaces. This role serves as a key resource for facility services, workplace support, shipping and receiving operations, office moves, conference room setup, and furniture management. The position also helps support facility improvements, internal service requests, and workplace operations that contribute to a positive employee experience. ---------------------------------------------------------------------------------------------------------------------------------- What You'll Do Facility Operations & Workplace Services * Support associate relocations, workspace moves, and furniture reconfigurations. * Assist with workstation setup and workplace adjustments. * Provide day-to-day facility support to ensure an efficient work environment. * Assist with facility improvement projects and workplace initiatives. * Support internal customers with facility-related requests and services. Shipping & Receiving * Receive and distribute shipments throughout the Home Office. * Deliver office supply inventory, including paper and envelopes, to departments. * Process outgoing shipments using the FedEx shipping system. * Assist with shipment preparation and distribution of materials to the Sales Force. * Coordinate shipping and receiving activities while maintaining accurate records. Conference Centers & Event Support * Set up conference rooms and meeting spaces for business meetings and events. * Reconfigure furniture and room layouts to support organizational needs. * Ensure meeting spaces are prepared and ready for use. Facilities Maintenance & Support * Rotate and manage shredding bins throughout the facility. * Support furniture moves and workspace modifications. * Assist in maintaining a clean, organized, and safe working environment. * Coordinate facility service requests and work orders as assigned. Customer Service & Collaboration * Deliver seamless, trustworthy, attentive, and resourceful (S.T.A.R.) customer service. * Build positive working relationships with associates and business partners. * Communicate effectively regarding facility services and workplace needs. * Support special projects and additional duties as assigned. ---------------------------------------------------------------------------------------------------------------------------------- Level II Responsibilities As experience and proficiency increase, this role may also: * Independently resolve more complex facility-related issues. * Conduct ergonomic assessments and workstation adjustments. * Support associate workspace relocations, including proper PC and phone connectivity. * Receive inventory and materials through the Lawson Financial Management System. * Process incoming and outgoing laptops and technology equipment. * Complete advanced facility support activities with minimal supervision. ---------------------------------------------------------------------------------------------------------------------------------- What You Bring Minimum Qualifications * High School Diploma or equivalent combination of education and experience. * Basic computer and keyboarding skills. * Experience with Microsoft Word and Excel or a willingness to learn. * Ability to efficiently enter, retrieve, and manage information using a PC. * Strong customer service skills and commitment to delivering a positive associate experience. * Strong interpersonal and communication skills. * Ability to work effectively both independently and as part of a team. * Professional attitude and commitment to teamwork and service excellence. * Ability to meet expectations for attendance, punctuality, and dependability. Preferred Qualifications * Experience in facilities support, office services, workplace operations, shipping and receiving, or related fields. * Experience with inventory management systems or shipping software. * Familiarity with workstation setup, ergonomic adjustments, and office relocations. * Experience supporting conference centers, meeting spaces, or corporate facilities. ---------------------------------------------------------------------------------------------------------------------------------- Scope & Impact * Directly supports the day-to-day operations of WoodmenLife's Home Office. * Helps create a safe, organized, and productive workplace environment. * Serves as a trusted resource for associates requiring facility support services. * Contributes to operational efficiency through effective facility coordination and workplace services. * Plays an important role in maintaining a positive associate experience. ---------------------------------------------------------------------------------------------------------------------------------- Career Growth This role provides opportunities for advancement into: * Facility Management Services Coordinator II * Facilities Specialist * Facilities Operations Lead * Facilities Management roles within WoodmenLife ---------------------------------------------------------------------------------------------------------------------------------- Leadership Insight "We're looking for someone who enjoys helping others, takes pride in providing great service, and is willing to jump in wherever needed to support our associates and workplace operations. This role is a great opportunity for someone who enjoys a hands-on environment and wants to make a visible impact every day." ---------------------------------------------------------------------------------------------------------------------------------- WoodmenLife offers a competitive compensation package and a comprehensive benefits package. More information about our benefits can be found at: https://www.woodmenlife.org/careers/home-office/benefits/ [https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.woodmenlife.org%2Fcareers%2Fhome-office%2Fbenefits%2F&data=05%7C02%7Cjsmith%40woodmenlife.org%7Cc3e9684c5d7a46ea2d2d08dee27c77bb%7Cdc579e156f244a47b4cee20ac694a80b%7C1%7C0%7C639197221384513029%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ntrSaEEmzu2CiqHSOuRWwrvOMDai5CxKvqzAYNVPqHQ%3D&reserved=0] As part of WoodmenLife's employment process, candidates will be required to complete a criminal background check, credit check (where required for position), fingerprint check (where required for position), drug screen, and reference checks. Any offer of employment will be contingent upon successfully passing the above. WoodmenLife is welcoming to all regardless of background and beliefs. We respect every associate's unique perspective and contribution. We are committed to creating an environment that values differences and provides opportunities for growth, leadership, and service. This includes providing equal opportunity in recruitment, employment, promotion, training, and community outreach. WoodmenLife is also dedicated to strengthening the communities where our employees live and work. APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED. Woodmen of the World Life Insurance Society (WoodmenLife) is an Equal Opportunity Employer.

Finance & Operations Manager

Zora Ecosystems

WHO ARE WE? Zora Ecosystems is a leading, tech-led developer of high-integrity nature restoration projects. We work at the intersection of applied science, land management, and emerging natural capital markets to deliver real, measurable environmental outcomes at scale. With 35 active projects, over 100,000 hectares of contracted landholdings, and a 600,000-hectare UK pipeline, we are scaling rapidly. Our work spans peatlands, woodlands, biodiversity, and catchment restoration, supported by a proprietary technology platform, cutting-edge analytics and a team of industry-leading practitioners. We focus on doing restoration properly - grounded in ecological integrity, robust evidence and practical delivery, while seeking to continuously improve and innovate. We are a venture-backed startup entering a new phase of growth. Following our success working with landowners to deliver nature-based projects on the ground, we are expanding into the demand side of the market. We’re partnering with large corporates and regulated utility companies to provide catchment solutions that target a broad scope of outcomes such as water quality, natural flood management, carbon sequestration, biodiversity uplift and more. More about working at Zora Ecosystems: https://careers.zora.eco/ YOUR MISSION This role sits close to the engine room of the business. You’ll see how a scaling, venture-backed company runs day-to-day - finance, people, systems, stakeholder relations, revenue ops - and you’ll have room to shape how it runs next.   This role is a backfill, but the business has changed a lot since the job description was last written, so we’ve updated it. We’re looking for someone with the right aptitude, ambition and fit for how we work, more so than a specific list of experience. Nobody will tick every box below. If there are three or more functional areas (out of the five below) where you are particularly strong, let’s talk.  You'll report to the Head of Governance, Risk & Compliance, with direct and regular exposure to the CEO, the Board and wider Executive Leadership Team (XLT). You’ll also act as a representative for worker's voice across all parts of the organisation. What you'll own  People Ops  * Partner with the People Lead on recruitment - job specs, ATS/tooling, interview scheduling and offer management * Own the HR system (HRIS), employee records, org chart and headcount reporting * Run performance review and calibration cycles, and support compensation benchmarking and pay reviews * Manage onboarding and offboarding end to end, including contracts, right-to-work checks and equipment provisioning * Maintain the employee handbook and HR policies, and keep them current with UK employment law * Coordinate health & safety, benefits, wellbeing initiatives and office management * Support internal comms, culture initiatives and all-hands/team event logistics Financial reporting  * Own the monthly management accounts process and produce the KPI/board pack the C-suite and Board actually use * Build and maintain the annual budget, rolling forecasts and cashflow model * Run variance analysis against budget and forecast, partnering with department heads on cost centre reporting * Model unit economics across projects and support pricing decisions for commercial deals * Own carbon accounting and reporting, keeping our footprint metrics accurate, audit-ready and moving in the right direction * Manage project-level cost tracking across our nature-based portfolio as it scales, working closely with delivery teams on budgets and spend * Support fundraising due diligence processes - data rooms, investor Q&A and document tracking * Support grant and subsidy reporting and compliance * Maintain statutory registers and support share issuance/transfer administration Financial control  * Manage accounts payable and receivable, invoicing, expense processing and payment runs * Support payroll processing and act as liaison with our payroll provider and pension scheme administrator * Support year-end audit preparation, acting as the day-to-day liaison for audit queries and schedules * Oversee treasury: bank accounts, cash management and short-term cash planning * Design and maintain financial controls, approval workflows and spend policies as the business scales * Prepare and file VAT returns, R&D tax credit claims and other routine tax filings, working closely with our external accountants * Administer the EMI share option scheme and related filings, alongside cap table changes * Maintain the risk register and manage insurance renewals and policy reviews Systems  * Manage IT, procurement and software/data licencing, working directly with our external managed IT provider * Drive AI governance and tooling decisions as we embed AI further across the business * Managecyber security posture - access controls, certifications (e.g. ISO, Cyber Essentials), policies, incident response and staff training * Own and document standard operating procedures (SOP) across all areas of the business * Manage data protection and GDPR compliance as it relates to internal systems  * Manage vendor contracts, renewals and procurement across our core operating stack * Support business continuity and disaster recovery planning Marketing & Revenue Ops  * Manage our website CMS and CRM (HubSpot) - configuration, data hygiene, automations and reporting * Build and own commercial and financial dashboards, translating between the two for internal stakeholders * Manage our intellectual property assets, including trademark applications and renewals * Plan and coordinate our presence at industry events and conferences, fromlogisticsthrough to follow-up * Own our social media channels and external content calendar, keeping our voice consistent across platforms YOUR PROFILE * You care deeply about the planet and want to apply yourself with purpose * You bring experience in a FinOps or adjacent operations role * Comfortable multi-tasking and building autonomously with urgency, precision and discretion * You’ve experimented with AI tools, automations or agents * An exceptional communicator - managing key stakeholders well is the real secret sauce here * Entrepreneurial and solutions-oriented - a problem solver who ships quickly and iterates in public  * Operators, not consultants, please Nice-to-haves:  * Previous early-stage startup experience, ideally with ownership ofoperational excellence or a key function, is a strong plus * You don’t need to be an accountant (or working towards it) to apply - equally, if you are and want to be more hands-on, this is an opportunity to add more strings to your bow * You don’t need to be a subject-matter expert in environmental science or markets but a genuine interest in the space helps WHY US? * Salary: benchmarked to experience level, headroom for finance/accounting qualification holders if you lean further this way * Equity: EMI share option plan * Location: Hybrid – 60% in our London office * Hours: Full-time, though we will exceptionally consider strong candidates who need flexible working arrangements * Contract: Permanent * Equipment: NewMacbook (or computer of choice) * Benefits: Private health insurance, summer away day, enhanced parental leave, learning and development budget * Growth: As the business scales, this role is expected to scale with it. Different growth paths are on the table depending on where you excel  Interview process  1. Initial screening call with Head of People - 45minutes 2. Take-home exercise, prepared by the hiring manager - ~1 hour 3. Hiring manager interview - take-home task discussion + your chance to interview the Head of GRC back* and evaluate if this is a role worth trading your time for (*you own the agenda!) - 1 hour, online or in-person 4. CEO + XLT interview - 30minutes, online or in-person 5. Start date - ASAP!