HRtechX · London
Events Associate
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 Euro...
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the
end-to-end execution of 10 European private equity conferences a year - venues, suppliers, on-site teams, and the experience
itself.
Do you want to take part in defining the future of an industry? Do you thrive in a fast-paced environment, where you gain a
tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and
extremely driven people? And are you the kind of operator who ships - obsessive about details, calm under hard deadlines, and
energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of
our global operations team.
WHY HRTECHX
HRtechX is a world leading HRtech community, connecting industry executives, entrepreneurs and professionals. We are a start-up on
a growth journey who help leaders evolve and create stronger businesses through people and technology. We aim to address the
challenges and opportunities for HR and HR Tech. We bring together the most influential executives, investors, and entrepreneurs
to share their insights on how technology will shape the future of HR, as well as forge long lasting partnerships and client
relationships.
HRtechX is part of United Media (https://www.united-media.com/) which focuses on building large scale industry media and
conferences products in sectors such as insurance, HR, private equity, retail, etc.
WHAT WE OFFER YOU
You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in-person in your HQ in
London where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:
- The opportunity of having a real impact - You’ll be getting operational experience in a start-up where both your work and the
results are highly tangible and matter to the business.
- Inspiration and guidance - A chance to work closely with our high performing team as well as with the CEO and founder of our
company.
- Unlimited growth potential in our company - we strongly believe in and have a track record of promoting internally.
- Travel opportunity: You would be joining our conferences overseas.
- Invaluable transferable skills - boost your interpersonal, research, organisation, outreach and project management skills
through experience and training.
YOUR RESPONSIBILITIES
Responsibilities in this job will vary; however, they will be mostly centered around the following:
1. Supplier Research and Management:
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
2. Event Planning:
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
3. Internal Team Support:
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
4. On-site Volunteer organisation
- Hire, train, and manage a 40-person organisation of volunteers.
WHAT THE FUTURE HOLD FOR YOU WITH OUR COMPANY
Whether you are with or for 2 or 10+ years we believe this position to lay the foundation for a very successful career. We are
strong believers of internal promotions and aim to land all management positions internally.
WHAT WE EXPECT FROM YOU
Please note that this job does not require any specific previous work experience as training is provided and we are looking to
incorporate candidates across different levels of experience. However, we do require you to have a UK work permit.
Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do;
- Possess and unparalleled work ethic with a high sense of urgency;
- Take ownership of everything they do, are proactive and follow through on commitments;
- Are curious about people and love to speak, build and nurture relations;
- Are an excellent communicator (especially) verbally and in writing;
- Are well-organised and display the ability to structure and prioritise their work.
START DATE
Flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.