Personal Assistant to the CCO, COO & CTO (m/f/d)

Danmarks ambassad

The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment. Main tasks and responsibilities Tasks include but will depend on the priorities and needs of the Embassy at all times: . Calendar planning, including travels and coordination of meetings and conference attendance . Prepare meetings in collaboration with other embassy staff . Assist in coordinating the work of the Embassy's management group . Manage and respond to enquiries . Email distribution . Liaise with the Danish Ministry of Foreign Affairs . Planning of visits from Denmark . Other tasks as assigned by embassy management Profile and qualifications . Excellent organisational and planning skills . Strong communication and interpersonal skills . Ability to manage multiple tasks and priorities simultaneously . A proactive, service-minded and solution-oriented approach . High level of discretion and ability to handle confidential information . Relevant administrative work experience, preferably in an international environment . Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary . Well-versed in MS Office (Outlook, Word, PowerPoint etc.) . Ability to work independently while also being a strong team player . Relevant education degree We offer We are an embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark. Employment conditions . Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service. . A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule. . Entitlement to 2.08 days of paid holiday per month (25 days per year). . A salary which reflects the candidate's level of qualifications and functions. . Social security and workplace pension schemes. . Benefits and other conditions based on the Embassy's Staff Rules. Application and recruitment process Please submit your application with the relevant supporting documents (i.a. CV, letter(s) of recommendation, exam results) to jobstoamb@um.dk marked "Application: Personal Assistant for the Ambassador". Deadline is 31 July 2026. Selected candidates will be invited for interviews, which are expected to take place in week 33. The chosen candidate must be able to pass security clearance by the Danish authorities prior to appointment. In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position. Additional information For additional information about the position, please feel free to contact Deputy Head of Mission Stine Lassen email: jobstoamb@um.dk, phone: +46 8406 75 08. For more information about the Embassy, please visit our website www.sverige.um.dk. About us The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 29 employees, 6 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.

Wingcopter

DEINE AUFGABEN In this role, you will work closely with senior decision-makers and high-profile stakeholders, contributing to the coordination, preparation, and execution of sensitive operational and strategic topics. The position is suited for individuals with experience working alongside senior executives, or similarly demanding stakeholders, who combine professionalism, discretion, and strong organizational skills with the ability to operate independently in fast environments. * Act as sparring partner and executive assistant to Executive Leadership in a highly demanding environment. * Support day-to-day operations by structuring, prioritizing, and coordinating sensitive topics and tasks. * Prepare, organize, and follow up on executive meetings, briefings, and decision-making formats. * Manage complex calendars and coordinate appointments with senior internal and external stakeholders. * Serve as a central communication interface between Executive Leadership and selected stakeholders. * Prepare high-quality briefing materials, presentations, and decision documents for executive use. * Track action items and decisions and ensure reliable follow-up across interfaces. * Handle sensitive information with absolute discretion, professionalism, and integrity. DEIN PROFIL * University degree in business administration, political science, social sciences, communication, or a comparable field. * Relevant professional experience supporting senior executives, political leadership, or other high-profile stakeholders. * Proven experience working in confidential, fast-paced, and high-pressure environments. * Excellent organizational skills with a structured, independent, and reliable working style. * Strong communication skills and confidence in interacting with senior and demanding stakeholders. * High level of discretion, integrity, and sense of responsibility. * Very good German and good English skills. WAS DU ALS IDEALE KANDIDATIN ODER IDEALER KANDIDAT MITBRINGST * You thrive in collaborative environments and value collective success. * You approach challenges with a positive mindset and a proactive attitude. * You believe technology has the power to improve society and drive positive change for the future WAS WIR ANBIETEN * A free parking space right at the office – for the days you come in. * Enjoy attractive employee discounts with corporate benefits on a variety of products and services. * Join the fun at our employee events and team-building activities. * Many of our roles offer remote work options and flexible hours to balance your life and work. * Stay fit with access to EGYM Wellpass  – your wellbeing is a priority. * On two wheels to work? Take advantage of our Business Bike option and commute the healthy way. WARUM WIR? * A motivated and supportive team, where every voice is heard, and collaboration drives our success. * A fast-growing tech startup, where the pace is exciting, and every day presents new challenges and opportunities. * A place where your ideas can take flight, allowing you to shape and influence projects from the ground up. * Dedicated to your personal and professional growth, offering opportunities to learn, develop, and thrive. * A company that values impact, where your work truly makes a difference and contributes to something meaningful.

Langdock

HELP US CHANGE THE WAY THE WORLD WORKS BUILD SOMETHING THAT MATTERS. Langdock exists to change the way the world works, bridging the gap between what technology can do and what people actually do with it. We bring all leading AI models into one secure, model-agnostic platform and make them usable across entire organizations. Over 6,000 companies use our platform every day, from fast-growing startups to some of Europe's largest enterprises. Their employees open Langdock to draft strategies, analyze documents, or automate workflows - helping them to work smarter, think more creatively, and reach their full potential. WHAT YOU WILL ACTUALLY DO We’re looking for an experienced, full-time Executive Assistant to join our team in Berlin and support our Co-CEOs, Lennard and Judith. In this role, you’ll work closely with our Co-CEOs, Lennard and Judith, as part of a young, entrepreneurial team. If you thrive in fast-paced environments, love bringing order to hectic schedules, and approach each day with a proactive mindset, we’d love to meet you. We’re looking for someone highly organized, calm, self-motivated, and adaptable. Internal organisation and steering. You run the CEO's operating rhythm. Calendar, inbox triage, meeting preparation, and follow-through all sit with you. You keep an eye on details and you keep the leadership cadence (weeklies, board preparation, offsites) moving. External travel and speaking. You plan and book complex international travel end to end, and you manage the speaking pipeline: inbound requests, selection, briefing packs, and logistics on the ground. C-level relationship management. You become the trusted point of contact for the CEO's most important external relationships: customers, partners, and investors. You track who needs a touchpoint and when, and protect these relationships through reliability and proactivity. Augmentation and anticipation. You work half a step ahead of everyone else in the room. You can identify a bottleneck before it forms. You build the systems, defaults and briefings that let the CEO spend their time on judgement rather than logistics. Admin. You manage expenses and finance admin and can support with occasional personal assistant (PA) duties as needed. CEO office collaboration. You’ll work in very close coordination with the CEO office, which includes a Chief of Staff and CEO Office Manager who are responsible for operational processes in the CEO office. Incl. performance management, KPI tracking, leadership accountability and strategic projects). YOU MIGHT BE A FIT IF… You have previously supported a CEO or equivalent in a demanding organisation and are looking for another environment that gives you an opportunity to grow. You want to be in a young, fast company. You are comfortable with ambiguity, short timelines and a team that is still writing its own playbook, and you would rather shape the system than inherit a finished one. You are mission-driven. You care that European companies build and adopt AI, and you want your work to count toward that rather than toward a job title. You are eager to automate your own work where possible. AI can do a lot of things, but in the short term, it won't be able to shepherd a growing group of mostly young people in a very dynamic environment. We are looking for someone who can foster the most important human qualities within the organization. We are looking for a long-term partner, not someone optimizing for their next role. Personified calmness – You bring order, not chaos. When things get hectic, you're the person who slows down, thinks clearly, and helps others do the same. Your presence makes people feel like things are under control. You instill calmness and continuity in the organization. Good judgment – You know what matters and what doesn't. You read people well. You understand when to push and when to give space, when something is urgent and when it can wait. Compassionate and empathetic – You care about the people around you. You understand that behind every missed deadline or dropped ball is a human with hidden context. You hold people accountable with kindness. Ownership mentality – You see problems and fix them without being asked. You don't wait for permission. You follow through. Strong communicator – Written and verbal. You can draft important emails or have a difficult conversation with equal skill. Trustworthy – You'll have access to everything and work directly with the CEO. Discretion and trust are very important. THE ENVIRONMENT We work from our office in Berlin, Greifswalder Strasse 212. Everyone works together in person because the hardest problems get solved faster at a whiteboard than in a Slack thread. Conversations happen faster, problems get solved quicker, and we actually know each other. Days start at 8:30. Lunch & dinner are together. We run, go to the gym, and take care of ourselves. Health is not separate from work here, it is part of how we work well. The vibe is calm but intense. No one is yelling or panicking. But everyone is working hard on things that matter. COMPENSATION Salaries are transparent and tied to levels, not negotiation. All roles include equity. We will figure out the right level together based on your experience and scope. Levels are about the work you own, not your title or years of experience. We narrow down the expected salary range early in the process. NEXT STEPS We move fast. Most processes complete within two weeks. If this sounds like your kind of work, we would like to meet you.