Executive Assistant C-level (x/f/m)

Alan

HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 800+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ THE ENGINEERING TEAM ⭐ In our engineering team, we build the infrastructure, interfaces, and applications to provide first-class service to our members, health professionals, and even ourselves! Being an engineer at Alan means joining a team of talented, committed and passionate engineers, with a lot of interactions. We move fast, with a lot of ownership, and are proud to tackle big problems! Our process is very simple: those who make product decisions are the same ones who build them. Want to know more? Read this article on our Engineering career path. 🛠️ THE STACK Python/Flask, Typescript, React, React Native on the coding side. AWS, GCP, Kubernetes, PostgreSQL, Redis, Terraform/Terramate, Datadog, Cloudflare, GitHub Actions on the platform side, all in a monorepo. We deploy daily and believe in distributed ownership - you build it, you own it. 🤖 THE INFRA CREW - WITHIN THE TECH FOUNDATIONS AREA 🎯 Mission: * Tech Foundations - enables product crews and creates the environment to thrive, combining world-class infrastructure, intuitive developer experience, exquisite operational excellence, and built-in security to make shipping exceptional products effortless. * Infra - is one of its crews. Its mission: operate and evolve the foundations Alan runs on (multi-cloud infrastructure, data platforms, observability, and the operational practices around them) so that product crews ship safely and quickly, members never feel the platform underneath, and the business can expand to new countries without re-inventing how we run. 🔭 Scope: 1. Cloud foundations & multi-cloud architecture: own and evolve Alan’s cloud footprint, Infrastructure-as-Code stack (Terraform, Terramate), and the architectural decisions enabling international expansion. 2. Data & application platforms: operate and evolve the foundations product crews build on: PostgreSQL/Aurora, our events pipeline, async workloads, and database migration tooling, without leaking complexity into product code. 3. Reliability, observability & on-call: own Alan's platform uptime and latency SLOs end-to-end. Evolve our observability stack (Datadog), the incident response process (Incident.io), and the shared on-call rotation across the area to keep it sustainable as we scale. 4. Governance & compliance enablement and FinOps: own the cross-cutting concerns no single domain holds, infrastructure cost (FinOps), IAM posture, backup and disaster recovery, exit strategy, with automation and reporting that scales beyond the crew. 5. AI-augmented infrastructure operations: make AI assistants a first-class citizen for incident investigation, runbook execution, and toil reduction, so engineers spend their time on high-leverage work. 👀 Focus for 2026: In 2026, we're growing the team significantly to step up impact across four bets: * Multi-cloud expansion: revisit our cloud strategy as we go international, and launch new geographies. * Decoupling for scale: evolve service architecture to carry Alan 2.0 from 1M members today to 10M. * Operational excellence: raise the quality bar end-to-end by overhauling observability, on-call, and cost management practices. * AI-augmented infra ops: make AI assistants a first-class part of investigation, troubleshooting, and toil reduction, so engineers spend time where leverage is highest. ⭐ IS IT YOU WE’RE LOOKING FOR? EXPERIENCE WE VALUE * 3+ years in Platform engineering, DevOps, Site reliability engineering or equivalent roles. * You have strong experience with cloud platforms (especially AWS or GCP). * You're comfortable writing code for automation and tooling (e.g. API, internal command line, developer portal) and willing to work in Python/Typescript (but you don’t need to have experience with those 2 languages!). * You have touched observability, monitoring, alerting or incident management tools and practices. * You are able to design and implement robust infrastructure systems with a focus on reliability and observability. * You can maintain our uptime targets while optimizing infrastructure costs. * You’ve built and maintained internal or external tooling (e.g. API, web interface, internal command line, configuration as code, etc) for other engineers. MINDSET WE VALUE * You treat infrastructure and platform engineering as product work: engineers & members are your customers, and infrastructure should feel effortless. * You’re hands-on: writing code is the bulk of the job (Python, TypeScript, Terraform). You ship what you write to production yourself, then operate it: rollouts, alerting, on-call, incident response. * You're an enabler: you measure your impact by how fast product crews ship features without ever consulting you. The harder you've worked, the less they have to engage you. * You build reusable patterns: guardrails, libraries, and reliable-by-default abstractions that prevent outages and runaway cost at scale. * You’re fluent in English (French is not required). For this opportunity, we are aiming to hire above C1 level range. But above all, we are looking for high potential and curiosity: make sure to show us this when you apply! Everything else is a bonus. 🌍 HOW WE WORK * Location: You must be legally eligible to work in France, Belgium, or Spain. * Remote work: We offer remote work flexibility, but we value in-person collaboration 🎯 IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply, as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan and Career pages, as well as our Medium, blog and Glassdoor page for more info. YOU WANT TO KNOW MORE ABOUT ALAN? * 🙌 Perks & Benefits: Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. * 🤘 A strong culture: People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work

CODE University of Applied Sciences

ABOUT THE ROLE The Events and Community Assistant supports the Events and Community Manager and the wider events team in delivering well-organised, welcoming, and smoothly run events that enrich campus life and strengthen the CODE community. The role focuses on the practical, logistical, and administrative work that makes events successful: preparing spaces, coordinating resources, supporting organisers and guests, keeping event information up to date, and helping ensure events are delivered safely, accessibly, and in line with university policies. MAIN RESPONSIBILITIES Event Planning and Delivery Support * Assist the events team with the planning, coordination, and execution of large campus events, with a focus on logistical and administrative tasks. * Support event set-up and take-down, including room preparation, furniture arrangements, signage, technical equipment, materials, and post-event reset. * Help ensure event spaces are prepared on time and are functional, tidy, accessible, and welcoming for organisers and guests. * Help coordinate with service providers, especially by receiving deliveries and arranging collection times for hired equipment. * Support selected events taking place in the evenings and on weekends, with reasonable notice agreed in advance. Small and Medium-Sized Event Coordination * Coordinate small and medium-sized events with the guidance and support of the Events and Community Manager. * Support the end-to-end execution of assigned events, from initial request and planning through to set-up, delivery, take-down, and follow-up. * Provide friendly, reliable, and proactive support to event organisers, participants, guests, and internal stakeholders. * Help ensure assigned events comply with university policies, safety regulations, legal requirements, accessibility standards, and sustainability best practices. Event Resources and Storage * Help keep track of event resources, equipment, and materials. * Maintain the events storage area so items are organised, labelled, accessible, and stored safely. * Monitor stock levels for commonly used event supplies and inform the Events and * Community Manager when items need to be reordered. * Support the safe movement of furniture, materials, and equipment when needed. Room Bookings and Space Allocation * Assist with room bookings and space allocation for events. * Help prevent scheduling conflicts by keeping event information accurate and up to date. * Support communication with internal teams and event organisers regarding space use, set-up requirements, and event logistics. Community Event Promotion * Assist with promoting community-focused events on campus through relevant internal Channels. * Support the preparation and distribution of event information, signage, and promotional materials. * Help make campus events more visible, accessible, and engaging for the CODE community. Event Administration and Data * Assist with maintaining the events database, especially for events where you are directly Involved. * Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date. * Support documentation of event processes, recurring set-ups, resources, and lessons Learned. Campus Support * Assist with maintaining the events database, especially for events where you are directly Involved. * Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date. * Support documentation of event processes, recurring set-ups, resources, and lessons learned. Requirements * Experience in event planning, coordination, hospitality, community activities, or similar organisational work. Informal experience, such as organising personal, student, or community events, also counts. * Strong organisational skills and the ability to manage multiple tasks or projects at the same time. * Excellent verbal and written communication skills. * A reliable, proactive, and service-oriented working style. * Ability to work collaboratively in a fast-paced environment with students, staff, faculty, alumni, external partners, vendors, and guests. * Availability to work events that may take place in the evenings and on weekends, with reasonable notice agreed in advance. * Willingness to occasionally perform physically demanding tasks, such as safely moving furniture, carrying event materials, and supporting set-up or take-down. Preferred, but Not Required * German language skills at approximately B1 level or above, especially for conversations with non-English-speaking vendors and service providers. What You Will Gain * Hands-on events experience at the intersection of a university environment and Berlin’s tech ecosystem. * Experience working with internal stakeholders, external vendors, community partners, and event guests. * Practical skills in logistics, coordination, communication, customer service, event administration, and campus community building. * The opportunity to contribute directly to CODE’s campus life and community experience. What you can expect: * Part-time contract: 20 hours per week * 15 EUR hourly rate (gross) * Evening and weekend work will be required for some events, with reasonable notice agreed in advance.

Alan

HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 800+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. ⭐ BUILD THE AI-NATIVE COMPANY, FOR REAL Alan has spent 10 years developing a distinctive way of working: radical transparency, written culture, distributed decision-making, no managers, no meetings by default. This wasn't just philosophy. It was a deliberate architectural choice, and it made Alan one of the most productive companies in European tech. Now, agentic AI empowers us to make it much more personalized. The principles that made Alan productive become the foundation for a much more ambitious journey: a company where AI agents handle organizational complexity, surface the right context instantly, and let every person focus on the work that matters. As a Software Engineer on this team, you will: * Build the AI-powered internal platform that every Alaner uses daily to navigate the company, find context, and take action. * Design and ship intelligent agents that automate real organizational workflows: onboarding, knowledge retrieval, performance alignment, decision support. * Push LLMs into production for structured reasoning, agentic task execution, and deep integration with internal tools. * Define the primitives and abstractions of AI-native work, the patterns that scale across every team and every country Alan operates in. * Replace generic tools (HRIS, performance reviews, IAM) with opinionated, Alan-native software that compounds with our culture. * Build and scale our Identity & Access Management (IAM), Privileged Access Management (PAM), and user lifecycle across 25+ systems. * Collaborate with product, design, security and leadership to turn Alan's cultural principles into software that amplifies them. WHY THIS ROLE IS SPECIAL * Alan's written, transparent, async culture generates an extraordinary volume of structured organizational knowledge. Most companies can't feed AI agents with high-quality internal data. Alan already can. * The team is building a full AI-native operational layer from scratch, not adding copilots to legacy tools. * Every Alaner uses what you ship, every day. The feedback loop between building and impact is immediate. * The work sits at the frontier of applied AI: agents, retrieval-augmented generation, structured outputs, tool use, human-in-the-loop design. * The ambition goes beyond Alan. The patterns you build here could define how high-performance companies operate in the AI era. 🛠 YOUR PLAYGROUND * Stack: Python/Flask, React, PostgreSQL, plus deep integration with LLM APIs and internal AI infrastructure. * What you'll do: design and ship AI-native tools that power how Alan works. automated workflows, organizational navigation, agentic assistants. * Impact: your work shapes the daily experience of every Alaner and builds the playbook for the AI-native company. 👥 WHO WE'RE LOOKING FOR * Software engineers of all experience levels, ideally with backend or full-stack experience. * Genuinely excited about AI and eager to explore what LLMs, agents, and retrieval systems can do inside a real product. * Comfortable building in fast-moving territory where the right abstractions don't exist yet. * Well-versed in OOP languages (Python, Java, C#) and modern web technologies. * Fluent in English (French is a plus but not required). * Curious, self-starting, humble, collaborative, and eager to grow. 🙌 PERKS & BENEFITS * Fair rewards & equity packages. * Flexible office & remote options. * Top-tier equipment: MacBook Pro, monitor, noise-canceling headphones. * Flexible vacation & hours. * Comprehensive healthcare for you, children, and partners. * Transport support and coaching for personal growth. * Training budget for conferences, courses, books. * Extended parental leave for all parents. 🔄 RECRUITMENT NOTE 🌟 We hire people, not roles. Don't worry if you don't check every box. High potential and curiosity matter most. We may even suggest another team if we see a better fit. 🔖 Learn more About Alan and on our Career pages, Medium, blog and Glassdoor page.