Office & Workplaces Coordinator

Airbnb

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community you will join: The Office Manager plays a critical role in delivering a seamless and welcoming office experience by coordinating daily office operations, supporting local leaders and employees, and ensuring the office is prepared to enable great work, connection, and gathering. This role partners closely with the country manager and several teams to ensure the office remains an effective, connected, and highly functional workplace. This role serves as a key coordinator across many teams including: Workplace Operations, vendors, Gathering, Security, IT, Office of the CEO, Mission Control and Employee Experience. The Office Manager helps ensure the office is consistently ready to welcome employees, leaders, guests, and visitors while supporting the experiences that bring Airbnb's culture to life. This role combines strong operational execution, hospitality, organization, and administrative coordination to create an environment where employees feel supported and connected. This role reports to the Country Manager and has dotted line accountability to the Regional Workplace Operations and Gathering Teams and will join team meetings. The Difference You Will Make: As an Office Manager, you help bring Airbnb's culture to life through exceptional execution and service. You will coordinate daily office operations, support local leaders, facilitate gatherings and leadership visits, and serve as a trusted resource for employees and visitors. Through strong organization, hospitality, and attention to detail, you help create an office experience that feels welcoming, seamless, and connected. Success in this role requires excellent judgment, strong relationship-building skills, operational rigor, and a proactive approach to identifying and resolving issues before they impact the employee experience. A Typical Day: Support the Office Experience * Help ensure the office is welcoming, organized, and operationally ready each day. * Serve as a visible and approachable presence for employees, visitors, and guests. * Support day-to-day workplace experience programs and services. * Monitor office needs and proactively address issues or escalate to global and regional counterparts as needed. * Help maintain hospitality standards across office spaces, meeting rooms, and shared environments. Coordinate Office Operations * Support the daily coordination of workplace operations, hospitality services, food programs, and office amenities. * Partner with vendors and service providers to ensure consistent delivery of services and timely issue resolution. * Monitor workplace conditions and employee feedback. * Track office requests, operational issues, and follow-up actions. * Identify opportunities for improvement and communicate recommendations to regional leader and global ops team. * Maintain office documentation, communications, and operational processes. * Support implementation of office standards and playbooks. * Support office utilization reporting. Leadership & Administrative Support * Serve as a trusted admin partner to the Country Manager. * Provide calendar booking support, meeting coordination and room scheduling support for the Country Manager. * Partner with executive administrative partners to coordinate logistics for leadership visits, executive meetings, and business gatherings. * Serve as a local resource for employees and leaders navigating office services and resources. This role is not responsible for travel booking, expense management. This role only supports Country Manager diary/calendar support. Support Gatherings & Connection * Coordinate logistics for local gatherings, leadership visits, and employee engagement activities. * Support gatherings, leadership visits and employee engagement activities across the region as needed. * Partner with the Workplace Operations team and Regional Gathering Manager to support successful delivery of events and connection moments. * Ensure meeting spaces, hospitality elements, vendors, and attendee experiences are prepared and executed effectively. * Support the delivery of connection and community-building experiences within the office by following global guidance and toolkits, while adapting them to local needs. Build Strong Relationships * Develop positive working relationships with employees, leaders, Executive Assistants, vendors, and cross-functional partners. * Support a culture of hospitality, responsiveness, and service. * Gather employee feedback and share insights to improve the office experience. * Help foster an environment where employees feel welcomed, informed, and connected. Your Expertise: * 5+ years of experience in office management, workplace experience, hospitality, events, administration, employee experience, or related fields. * Strong organizational and project coordination skills. * Experience coordinating meetings, events, leadership visits, or workplace programs. * Excellent communication and interpersonal skills. * Strong attention to detail and follow-through. * Ability to manage multiple priorities and work effectively in a fast-paced environment. * Hospitality mindset with a passion for creating positive experiences. * Strong problem-solving skills and sound judgment. * Experience partnering with vendors and cross-functional stakeholders is preferred. * Full professional proficiency in English and French. Your Location: This position needs to be based in the Paris office 5 days a week. Our Commitment To Inclusion & Belonging: Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply. How We'll Take Care of You: Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range shown below is annualized, is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits. France Annual Pay Range €60.000—€70.000 EUR

Bioptimus

Bioptimus is building the first universal AI foundation model for biology to fuel breakthrough discoveries and accelerate innovation in biomedicine. With more than $75M in funding, Bioptimus is a fast-growing start-up headquartered in Paris, incorporated in October 2023. Backed by leading international venture capitalists, our world-class team of scientists and engineers is redefining the frontiers of AI and life sciences.  OFFICE ADMINISTRATOR Location: Paris / On-site 5 days per week (This is a highly employee-facing role and requires strong presence in the office.) ABOUT THE ROLE We are looking for a highly organized, proactive Office Administrator to keep the office running smoothly, support the leadership team with essential administrative follow-through, and help create a great day-to-day workplace experience. This role spans: * Office & workplace administration * Light executive / calendar support * Onboarding & people admin logistics * Events & team rituals logistics * Project management of important administrative projects for the company * Cross-functional coordination and follow-through You will report to the COO and work closely with Operations while supporting all functions in the company. WHAT YOU’LL BE DOING 1) OFFICE & WORKPLACE ADMINISTRATION * Own day-to-day office operations: supplies, access, meeting rooms, vendors, equipment, workspace setup. * Handle ad hoc workplace needs (e.g., equipment, AC, monitors, shipping). * Be the operational point of contact for daily employee needs. * Ensure the office experience is smooth, welcoming, and well organized. 2) EVENTS, RITUALS & CULTURE LOGISTICS * Take initiative to own and organize internal events and team rituals (team gatherings, workshops, celebrations). * Organize company offsites / on-sites (logistics, bookings, schedules, follow-ups, on-site event management during the event itself). * Coordinate merchandise orders and distribution. 3) ADMIN PROJECT MANAGEMENT & FOLLOW-THROUGH * Own, track and drive follow-ups on key administrative workstreams (e.g., supporting legal or HR administrative tasks) to ensure nothing drops. * Coordinate documents, trackers, and workflows / deliverables across stakeholders so timelines are met. * Support change management for internal processes and tools (set-up, access, documentation, and ongoing tools administration). 4) CALENDAR + ONBOARDING SUPPORT * Provide light calendar support and scheduling help where needed. * Manage onboarding logistics (welcome packs, workstation setup, Day-1 schedule). * Support employee lifecycle admin in coordination with Operations/People (documentation, coordination with providers as needed). WHAT YOU’LL BRING CORE TRAITS * Highly organized and structured; strong follow-through. * Great project management skills * Proactive and anticipatory. * Professional and discreet with confidential information. * Reliable under pressure; comfortable with many moving parts. * Service-minded, employee-facing, and warm. * Great vibe and energy SKILLS & EXPERIENCE * 3–6 years in office administration, executive assistance, workplace operations, people/admin support, or similar. * Proficient with Google Workspace and Notion. * Excellent written & verbal communication in English and French.   THE CANDIDATE JOURNEY To be considered, please submit your CV in English. We believe in a transparent and collaborative interview process. Here is what you can expect after submitting your application: * Application screening * Internal Recruiter Review (30 minutes) * Hiring Manager Interview (30 minutes) * Live Case Study (1 hour) * In person office meeting * Offer   WHY THIS IS A UNIQUE OPPORTUNITY You will help build the day-to-day workplace experience and energy of a frontier AI company, enabling the team to do their best work and have fun.   We believe that the unique contributions of all Bioptimists create our success. To ensure that our culture continues to incorporate everyone’s perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, or disability status. Decisions related to hiring are made fairly, and we provide equal employment opportunities to all qualified candidates. We take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.

Choco

Join Choco, where we build and own solutions that reshape a broken food system. The global food supply chain is inefficient by design. Waste is high, margins are thin, and most distributor order processes are done over the phone, tracked across broad spreadsheets, and based on intuition rather than strong data. At Choco, we’re changing that. We build software used daily by food distributors and their customers to run their business. It automates orders, reduces errors, and helps operations run faster and more reliably. Because it’s embedded in daily operations, our SaaS platform has immediate, real-world impact, on efficiency, margins, and how businesses run day to day. As our People & Workplace Intern, you'll help create an exceptional employee experience by supporting our HR operations and ensuring our Paris office runs smoothly. This is a hands-on opportunity to learn how People Operations works in a fast-growing international tech company while making a real impact from day one. WHAT YOU'LL DO * Support payroll administration and prepare employee contracts and HR documentation * Maintain accurate employee records and organize HR documentation in Notion * Coordinate the day-to-day operations of our Paris office, including facilities, vendors, and office supplies * Welcome employees and visitors and support office events and engagement initiatives * Respond to employee requests and provide administrative support to the People team * Identify opportunities to improve and automate HR and workplace processes WHAT YOU BRING * Currently pursuing a Bac+2 or Bac+3 degree in Human Resources, Business Administration, or a related field * Fluent in French and English * Highly organized with strong attention to detail * Proactive, autonomous, and eager to learn * A people-oriented mindset with excellent communication skills * Previous internship or student job experience is a plus WHAT YOU GET * Work on digitalizing core operating systems for food distributors, automating orders, sales and payments in a system that still largely runs on calls and spreadsheets. * Work with an AI product with proven product–market fit, already embedded in distributor workflows and directly affecting order accuracy, speed, and margins. * Join a global team across 6 countries and 40+ nationalities, building a company that has raised $300M+ and reached unicorn status (~$1.2B valuation) with the ambition to define this category end-to-end. * In return, you get real ownership, equity, and the support to do your best work, including competitive compensation, health and wellbeing support, and long-term benefits like a sabbatical (all localized by office). * Collaborate with people who want to own outcomes in a messy, real-world system and make it work at scale. If you want to work on real problems, take ownership, and raise the bar, we should talk. Choco is an equal opportunity employer. We encourage people from all backgrounds to apply. We are committed to ensuring that our technology is available and accessible to everyone. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law.