People Operations Coordinator

Databricks

GAQ127R57 While candidates in the listed location(s) are encouraged for this role, candidates in other locations will be considered. Databricks is looking for a Senior Manager, Payroll to own end-to-end payroll delivery for the United States and Canada. This is a hands-on leadership role — you will run the operations, lead the team, own the compliance, and be the subject matter expert the business turns to when it matters. You will sit within the Global Payroll function, reporting directly to the Senior Director, Head of Global Payroll, and will be an active member of the Payroll Leadership Team — contributing to global strategy, cross-regional alignment, and function-wide initiatives beyond your direct remit. You will manage a team of four to five payroll professionals and be accountable for accurate, timely, and compliant payroll for a fast-scaling workforce across multiple US states and Canadian provinces. This is not a coordinator role with a manager title. We need someone who has been in the engine room, knows what good looks like, and can build it here. The impact you will have: PAYROLL OPERATIONS * Own the full payroll cycle — semi-monthly and off-cycle runs — for all US and Canadian employees, ensuring accuracy, timeliness, and a clean audit trail on every run * Manage the payroll calendar, cut-off deadlines, and coordination with HR and Finance to ensure data integrity from hire to final pay * Serve as the primary escalation point for payroll discrepancies, employee queries, and operational issues — resolving with speed and precision * Drive continuous improvement across payroll processes, reducing manual effort and increasing controls without sacrificing responsiveness TECHNOLOGY & SYSTEMS * Work within Workday Payroll and Workday HCM as the primary payroll platform — managing pay runs, earnings and deduction codes, and audit reporting * Utilise ADP Smart Compliance for multi-state and provincial tax filing, remittance, and amendment management * Partner with HRIS and IT on system upgrades, open enrolment changes, and configuration changes requiring payroll impact assessment * Identify opportunities to reduce manual reconciliation and improve data accuracy across the payroll tech stack TAX COMPLIANCE — US & CANADA * Ensure full compliance with federal, state, and local payroll tax obligations across all US jurisdictions including multi-state nexus, SUI, SDI, and local levies * Manage Canadian payroll tax compliance across all provinces — CPP, EI, provincial income tax, and Quebec-specific requirements (QPP, QPIP) * Own year-end processes end to end — W-2, W-2c, T4, T4A, RL-1 — from reconciliation through employee distribution and agency filing * Manage tax registration, filing, amendment, and penalty response across all active jurisdictions * Stay ahead of legislative changes — federal and sub-national — and translate them into process and system updates before they become compliance gaps EQUITY & SUPPLEMENTAL COMPENSATION * Manage payroll processing and tax withholding for RSU vesting events, including coordination with Stock Administration on vest schedules, sell-to-cover mechanics, and supplemental withholding rates * Ensure correct treatment of ESPP, NQSOs, ISOs, and other equity instruments from a payroll tax perspective * Partner with Legal and Tax on equity income sourcing and IRS / CRA reporting obligations on equity-derived income * Reconcile equity payroll data to stock admin records each quarter with zero tolerance for mismatch TEAM LEADERSHIP * Lead, develop, and performance-manage a team of four to five payroll professionals — setting clear expectations, managing workload, and building capability * Create a team culture where accuracy is non-negotiable, deadlines are owned not managed around, and problems surface early * Build redundancy and cross-training so the function is never single-threaded on any critical process * Coach the team on technical depth — tax law, equity mechanics, compliance — so they grow into the next generation of payroll leaders CONTROLS, AUDIT & GOVERNANCE * Design and maintain SOX-compliant payroll controls, including segregation of duties, approval workflows, and exception reporting * Lead payroll's response to internal and external audits — preparing documentation, managing timelines, and closing findings without repeat * Maintain payroll policy documentation and desktop procedures, updated with every legislative or system change * Produce monthly payroll metrics and variance analysis for Finance and HR leadership What we look for: * 8+ years of hands-on US and Canada payroll experience, with at least 3 years in a leadership role managing a team * Deep working knowledge of US multi-state payroll tax — nexus determination, reciprocity agreements, SUI/SDI, supplemental withholding rates * Solid understanding of Canadian payroll compliance — CPP/QPP, EI/QPIP, provincial tax, T4/RL-1 year-end * Proven experience managing RSU and equity payroll — from vest event processing through W-2/T4 reconciliation * Strong command of payroll reconciliation, general ledger mapping, and accrual processes * Experience leading teams of four or more people — you know how to delegate, develop, and hold people accountable * CPP (Certified Payroll Professional) or equivalent certification preferred NICE TO HAVE * Experience with Workday Payroll and Workday HCM — working knowledge of the platform in a payroll operations context is a strong advantage * Hands-on experience with ADP Smart Compliance for multi-jurisdictional tax filing and agency management is a strong advantage * Experience supporting a high-growth technology company through rapid headcount scaling across new US states and Canadian provinces * Familiarity with Shareworks for stock plan administration and equity payroll integration is an added advantage * Experience with payroll and equity tax rules for mobile employee populations * Exposure to global payroll coordination and vendor management beyond North America   Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected base salary range for non-commissionable roles or on-target earnings for commissionable roles.  Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipated utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.   Zone 1 Pay Range $189,300—$260,250 USD Zone 2 Pay Range $170,300—$234,200 USD Zone 3 Pay Range $160,900—$221,200 USD Zone 4 Pay Range $151,400—$208,250 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

Okta

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. ROLE OVERVIEW The Vice President, Employee & Manager Experience is responsible for designing, delivering, and continuously improving the end-to-end experience for employees and managers across the company. This leader will build an integrated organization that combines People Operations, Employee Experience, Enablement, Internal People Communications, and Program Management to create simple, scalable, and high-impact experiences throughout the employee lifecycle. The role exists to ensure that employees and managers can easily access the support, tools, information, and development they need to be successful. The VP will act as the owner of the employee and manager journey, driving consistency, simplicity, adoption, and operational excellence across all People programs and processes. As the company evolves, this leader will also build a manager support model that provides managers with direct access to expert guidance and services, allowing People Business Partners to focus exclusively on strategic workforce planning, organizational effectiveness, and VP+ leadership support. WHAT YOU'LL DO OWN THE EMPLOYEE AND MANAGER EXPERIENCE * Define and lead the strategy for the end-to-end employee and manager experience. * Design experiences that are intuitive, scalable, and aligned to company culture and business priorities. * Continuously assess employee and manager pain points and drive simplification across People processes. * Establish experience metrics and service standards to measure effectiveness and adoption. LEAD PEOPLE OPERATIONS * Oversee all employee-facing People Operations services and programs. * Drive agentic support adoption through supporting the Okta One implementation. * Ensure employees and managers receive timely, accurate, and high-quality support. * Drive operational excellence, process standardization, and service delivery. * Leverage technology, automation, and AI to improve efficiency and user experience. OWN EMPLOYEE BRAND, CULTURE & COMMUNICATIONS * Partner with leadership to articulate and reinforce the company's employee value proposition. * Ensure consistent messaging globally across all People programs, policies, and employee communications. * Lead internal communications related to talent, culture, performance, rewards, career development, and organizational change. * Drive initiatives that strengthen employee engagement and cultural alignment. DRIVE ENABLEMENT AND DEVELOPMENT * Own onboarding experiences for all employees and managers. * Lead manager effectiveness programs that equip leaders to drive performance, engagement, and talent outcomes. * Ensure learning experiences are practical, scalable, and directly connected to business outcomes. LEAD PEOPLE PROGRAM MANAGEMENT * Ensure seamless execution of performance management, and engagement programs, * Drive strong governance, accountability, and cross-functional coordination. * Measure program effectiveness and continuously improve execution. BUILD THE MANAGER SUPPORT MODEL OF THE FUTURE * Create a world-class manager support organization that serves as the primary point of contact for manager questions and guidance. * Develop a team of People generalists capable of supporting managers across employee relations, performance, talent processes, organizational changes, and day-to-day leadership challenges. * Leverage technology and AI to provide scalable, self-service solutions. * Enable People Business Partners to focus exclusively on strategic workforce architecture, organization design, succession planning, leadership effectiveness, and business transformation. WHAT SUCCESS LOOKS LIKE * Employees consistently report that People processes are simple, intuitive, and easy to navigate. * Managers receive timely support and guidance, allowing them to lead effectively. * Core People programs are executed flawlessly and adopted broadly. * Onboarding, manager development, and leadership development programs improve business outcomes. * Employee communications are clear, consistent, and reinforce company culture. * Service delivery is increasingly automated, scalable, and efficient. * People Business Partners spend the majority of their time on strategic workforce and leadership priorities rather than transactional support. * The company is recognized for delivering a world-class employee and manager experience. LEADERSHIP EXPECTATIONS The successful leader will: * Think like a product leader, designing experiences around customer needs. * Simplify relentlessly and challenge unnecessary complexity. * Balance operational excellence with innovation. * Use data to inform decisions and prioritize investments. * Build high-performing teams and develop future leaders. * Operate with a strong customer-service mindset while maintaining strategic perspective. * Embrace technology and AI as force multipliers for scale and impact. REPORTING STRUCTURE This role leads: * People Operations * Employee Brand, Culture & People Communications * People Program Management * Onboarding & Enablement Key near term projects * Work across all of the CPOLT and build great relationships. This role is the “front door” to HR and will have hand offs to all other teams * 2 day manager program delivery  * Hire a People Operations leader and optimize the function for our next phase of growth * Implement a manager support model with a team of generalists.  * Complete the writing of all of the policies globally  * Implement and communicate the new OARs (review) process and Okta voice * Have a strong communication plan across the whole org  * Build the external messaging around Agents on an org chart  * Lead the way with agents on the org chart  * Support the implementation of Okta One #P25075_3483577   Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.    The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $282,000—$388,300 USD The Okta Experience * Supporting Your Well-Being  * Driving Social Impact  * Developing Talent and Fostering Connection + Community We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one. Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Airtable

Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes. More than 500,000 organizations, including 80% of the Fortune 100, rely on Airtable to transform how work gets done. Join Airtable as a Procurement Operations Manager and help reimagine how procurement gets done at one of the fastest-moving finance organizations in tech. This role owns the day-to-day of a high-velocity procurement function while rebuilding it for an AI-native era: designing automation, deploying AI agents, and raising the bar for what modern procurement operations looks like. The procurement domain can be learned by the right person; the operating instincts cannot. We're looking for someone with the curiosity, adaptability, and judgment to step into a complex function, build trust quickly, and deliver. Over time, this role can flex into broader Finance and Business Operations work as priorities evolve. It reports to the Sr. Manager, Procurement and is part of the broader Finance Operations org. WHAT YOU'LL DO * Own and elevate day-to-day procurement operations * Run vendor onboarding, intake triage, PO creation, and urgent approval coordination across business, finance, legal, security, and IT with minimal oversight * Take active responsibility across the procure-to-pay cycle, partnering with Accounts Payable on vendor master data quality, PO accuracy, and dispute resolution * Design and scale fast-buy processes (P-card programs, catalogs, self-service paths) that take repetitive purchases out of the queue * Lead contract redlining * Own redline of SOWs and Order Forms for commercial terms, partnering with Legal on non-commercial terms * Re-architect procurement with AI * Identify where AI agents, automation, and Airtable-native tooling can replace manual work, then build, deploy, iterate, and set the standard for how the team adopts agentic systems * Design multi-step workflows that delegate routine tasks to AI rather than just speeding up the human version of them * Verify AI output with rigor: anticipate failure modes, build in checks, and define how the team distinguishes trustworthy output from slop * Build reusable tools, templates, and playbooks that raise the quality bar across the company, not just your own output * Flex into broader operations work * Take on cross-functional Finance Operations projects as priorities shift, scoped to grow beyond procurement for someone with the instincts to wear whatever hat the business needs WHO YOU ARE * 6+ years across procurement, sourcing, finance operations, business operations, program management, or an equivalent function. Procurement experience is a plus; a strong cross-functional operator who picks up complex domains quickly is equally compelling * Comfortable navigating ambiguity, biased toward taking the first swing over over-planning, with genuine curiosity for unfamiliar problems * Meets stakeholders where they are and earns structure by delivering, scanning for friction and bridging gaps no one else owns * Strong written and verbal communicator who can adjust register for the audience, whether that is the CFO, vendor counsel, or a teammate in Slack * Directs AI tools rather than just using them, producing higher-quality work because of how AI is used, and can point to specific examples of work that couldn't have been done a year ago * Has built reusable tools, templates, or workflows that others adopted, raising someone else's quality bar through what was built * Experience with procurement, financial, and legal systems (Zip, Coupa, Workday, Ironclad CLM) or a clear track record of picking up new tooling quickly * Excited that this role can grow into broader Finance or Business Operations work * Bachelor's degree or equivalent professional experience Airtable is an equal opportunity employer. We embrace diversity and strive to create a workplace where everyone has an equal opportunity to thrive. We welcome people of different backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any characteristic protected by applicable federal and state laws, regulations and ordinances. Learn more about your EEO rights as an applicant.  VEVRAA-Federal Contractor If you have a medical condition, disability, or religious belief/practice which inhibits your ability to participate in any part of the application or interview process, please complete our Accommodations Request Form and let us know how we may assist you. Airtable is committed to participating in the interactive process and providing reasonable accommodations to qualified applicants. ---------------------------------------------------------------------------------------------------------------------------------- Compensation awarded to successful candidates will vary based on their work location, relevant skills, and experience. Our total compensation package also includes the opportunity to receive benefits, restricted stock units, and may include incentive compensation. To learn more about our comprehensive benefit offerings, please check out Life at Airtable. For work locations in the San Francisco Bay Area, Seattle, New York City, and Los Angeles, the base salary range for this role is: $162,000—$211,200 USD For all other work locations (including remote), the base salary range for this role is: $145,000—$189,500 USD Please see our Privacy Notice for details regarding Airtable’s collection and use of personal data relating to the application and recruitment process by clicking here. For applicants that live in or have a link to Australia, please see this Privacy Collection Statement for details regarding Airtable's collection and use of personal data relating to the application and recruitment process. 🔒 Stay Safe from Job Scams All official Airtable communication will come from an @airtable.com email address. We will never ask you to share sensitive information or purchase equipment during the hiring process. If in doubt, contact us at hr@airtable.com. Learn more about avoiding job scams here.