Ministry Administrator & Pastoral Staff

Strategic Partnerships and Coordination Officer Full Job description and more information about the Dag Hammarksjöld foundation: https://www.daghammarskjold.se/news/recruiting-strategic-partnerships-and-coordination-officer/ The Dag Hammarskjöld Foundation, established in 1962, is a non-governmental organisation advancing dialogue and policy for sustainable development and peace. Based in Uppsala, it's a values-based "think-and-do-tank" focusing on effective multilateralism with the UN at center. Position Description The Strategic Partnerships and Coordination Officer supports the Executive Director in advancing strategic partnerships, resource mobilisation, and coordination within the Strategic Partnership Approach 2026–2029. Responsibilities Strategic Partnerships • Implement Strategic Partnership Approach 2026–2029, deepening collaboration with Swedish Ministry for Foreign Affairs and cultivating engagement with "medium powers" and G77 nations • Identify and develop value-based partnerships with UN entities, Member States, philanthropic organisations, and selected private-sector actors • Support partnership lifecycle from assessment through formalisation and exit • Provide partnership intelligence and multilateral funding/policy landscape analysis • Maintain partnership records through P/CRM system Strategic Funding and Resource Mobilisation • Support diversification of resource base through multi-year core funding partnerships • Develop and manage prospective funding partnership pipeline • Prepare partnership concepts and proposals with programme teams • Coordinate timely reporting to funding partners aligned with quarterly MEL cycle Support to Executive Director • Support planning and execution of internal/external engagements and travel • Coordinate briefing materials and follow-up actions • Support Board and Management Group liaison • Track commitments and action points across Executive Director's portfolio Qualifications This role offers significant scope for professional growth and is well suited to a candidate at an early stage of their career. The successful candidate is expected to bring: A Bachelor’s degree in a relevant field (e.g. social or political science, international relations), or equivalent qualifications otherwise acquired. A minimum of three years’ professional experience in partnerships, resource mobilisation, programme, or related roles. Relevant experience in partnership development and resource mobilisation, ideally gained in or in relation to a multilateral, international non-governmental, think-tank, or public-sector environment. Strong relationship-building skills and the ability to engage credibly with institutional and funding partners. A good understanding of multilateral and bilateral funding mechanisms and quality funding modalities, including the Swedish Ministry for Foreign Affairs, Sida, UN entities, EU institutions, and philanthropic foundations, and their associated compliance and reporting requirements. Experience contributing to partnership concepts, proposals, or agreements. Knowledge of results-based management (RBM) and its application to programming, planning, and reporting. Familiarity with values-based and conflict-sensitive partnership approaches, and with the principles of independence and impartiality central to the Foundation’s mandate. Strong organisational and coordination skills, with the ability to support the Executive Director across a demanding internal and external portfolio. Excellent analytical and communication skills, with the ability to translate insight into clear, actionable recommendations. Excellent command of English. Good command of Swedish is an asset. Proficiency with digital collaboration, analysis, and relationship-management tools (e.g. Microsoft Teams, SharePoint, AI tools, and P/CRM systems). A valid work permit for Sweden at the time of application. Merits A Master’s degree or other advanced graduate degree in a relevant field. Experience working with or within an international organisation, preferably within the UN system. Field or professional experience from multilateral cooperation. Familiarity with the Swedish and Nordic development-cooperation landscape and its key donors. Personal qualities The role requires a person who: Exercises discretion, sound judgement, and integrity when handling sensitive relationships and information. Builds trust and works effectively across cultures, institutions, and levels of seniority. Is highly organised and reliable, with strong attention to follow-up. Balances strategic thinking with hands-on coordination and delivery. Works well in collaboration, while also taking initiative and responsibility independently. Maintains professionalism, enthusiasm, and clear priorities in a fast-paced international environment. Demonstrates curiosity and a willingness to learn and grow into the role. Shares and acts in line with the Foundation’s values and commitment to dialogue, inclusiveness, and principled multilateralism. Terms of Employment • Permanent position based in Uppsala (minimum three days/week on-site) • Flexible working hours; supports work–life balance • Collective agreement through Fremia with ITP1 pension • SEK 4,500 annual wellness allowance • Six-month probation period • Start date: 1 November 2026 or by arrangement (latest: 1 January 2027) Application Send cover letter (max one page) and CV to recruitment@daghammarskjold.se with subject line 'Strategic Partnerships and Coordination Officer'. Deadline: Friday, 7 August 2026

KEY RESPONSIBLITIES Applications close on 21 August. The Financial Planning and Analysis (FP&A) Manager is responsible for leading financial planning, budgeting, forecasting, management reporting and business partnering activities across all legal entities. The role provides financial insight and analysis to support strategic and operational decision-making, helping senior leaders understand organisational performance, financial sustainability and future resource requirements. Working closely with budget holders and the wider Finance team, the FP&A Manager will drive a culture of accountability, evidence-based decision-making and continuous improvement through high-quality financial information and analysis. KEY RELATIONSHIPS Internal * Finance Director * Financial Controller and Finance Team * Executive Management Committee * Budget Holders and Department Managers External * Ministry of Foreign Affairs (MOFA) * Auditors * External advisers and stakeholders Financial Planning & Forecasting * Lead the annual budgeting process across all entities and departments, ensuring alignment with organisational objectives and priorities * Coordinate reforecasting, rolling forecasts and medium-term financial planning activities * Develop financial models, scenario analysis and business cases to support strategic decision-making and long-term sustainability * Monitor organisational performance against budgets and forecasts, identifying risks, opportunities and emerging trends Management Reporting & Performance Analysis * Lead the production of management accounts, performance reports and financial dashboards for senior management, Board and Committees * Provide meaningful analysis, commentary and recommendations to support decision-making * Develop and enhance KPI reporting across financial and operational activities * Undertake income, expenditure, profitability and trend analysis across cultural, commercial and funded activities Business Partnering * Act as a trusted finance partner to budget holders and operational managers. * Support departments in planning, forecasting and evaluating operational and commercial initiatives. * Challenge assumptions, improve financial accountability and promote informed decision-making. * Deliver financial training, guidance and support to non-finance colleagues where appropriate Payroll Analysis & Workforce Planning * Lead payroll, establishment and workforce analysis in partnership with HR and the Financial Controller * Maintain workforce planning models, salary budgets and establishment reporting * Support annual pay review processes and workforce forecasting * Analyse staffing costs, vacancies, organisational structures and workforce trends to support strategic planning and financial sustainability Commercial & Strategic Analysis * Support evaluation of commercial performance across retail, hospitality, venue hire and other income-generating activities * Provide analysis to support grant funding, sponsorship, investment decisions and organisational initiatives * Develop ad hoc financial analysis to support strategic projects and Executive decision-making Other duties * Provide support and cover for the Financial Controller and other members of the Finance team as required * Contribute to cross-functional projects and organisational initiatives to support effective financial management and organisational objectives * Support organisational planning, governance and reporting activities as required * Undertake any other duties commensurate with the level and responsibilities of the role * Contribute to finance transformation and continuous improvement initiatives SKILLS, KNOWLEDGE & EXPERIENCE Essential  * Fully qualified accountant (ACA, ACCA, CIMA or equivalent)  * Significant experience in FP&A, commercial finance, management accounting or business partnering roles           * Experience leading budgeting, forecasting and financial planning processes * Strong analytical and problem-solving capability * Excellent communication skills            * Experience producing management accounts and performance reporting * Ability to interpret and communicate complex financial information  * Strong stakeholder management and influencing skills  * Experience developing financial models and scenario analysis * Knowledge of workforce planning and payroll analysis    * Experience working in a cross-cultural environment  * Demonstrate and role-model Japan House London Values: Omotenashi, Integrity, Shared Passion, Cultivation, and Open-ness        Desirable * Experience within a multi-entity organisation               * Experience in a cultural, arts, public sector or not-for-profit environment     * Experience with Xero or similar finance systems WORK ENVIRONMENT * The role is based at Japan House London, Kensington High Street * JHL operates a flexible hybrid working model, with regular office attendance of at least 1 day per week, with the expectation to adjust in line with business and team requirements * Some duties may be carried out in Japan House London public spaces * Occasional attendance at events, meetings and activities outside normal working hours may be required * Normal working hours are 35 hours per week, with core hours from 10am to 3pm BENEFITS * Generous holiday allowance – up to 36 days per year, inclusive of public and bank holidays   * Group life insurance scheme   * Remote GP service   * Cycle to work scheme   * Employee discount for the Japan House Shop and Stand   * Discount platform for high street shops   * Access to perks and discounts local to Kensington High Street, London   * Personal learning budget after 6 months’ service  Japan House London is committed to equality, diversity and inclusion among our workforce. You are encouraged to apply even if your experience doesn't precisely match the job description. We encourage candidates of all backgrounds and identities, and particularly welcome those from under-represented groups.