Assistant Controller

Assistant Controller

Unknown Employer

Description Title: Assistant Controller Reports To: Corporate Controller, Chief Accounting Officer Department: Accounting Location: Cincinnati, OH Position Status: Salary Exempt About DMG: Divisions Maintenance Group provides facility maintenance services to retail chains and distribution and fulfillment centers across the country. We are leading the way with our technology, creating world-class products that are revolutionizing the industry and fulfilling our brand promise of “Uninterrupted Peace of Mind.” DMG is a Certified Great Place to Work with a strong, inclusive culture and top-notch benefits. Job Summary: We are seeking a motivated candidate for the role of Assistant Controller. This position will play a key role in leading a high performing corporate accounting organization. The position will have primary responsibility for the monthly financial statement close process, accounting policy, and technical accounting matters. The position will enjoy a high degree of visibility across the company and will regularly interact with the Chief Financial Officer, General Counsel, and other members of the executive team, as well as external auditors and other vendors. The ideal candidate has a continuous process improvement mindset and is ready to lead a high performing team. What You'll Do: Lead the monthly financial statement close process. Identify and drive process improvement opportunities. Seek continuous improvement in the close process. Lead a high-performing corporate accounting function of 4-5 direct and indirect reports. Drive and maintain appropriate staffing levels within the team. Hire for open positions and onboard new team members as needed. Develop and drive career progression and training plans for team members. Prioritize coaching and development of junior team members. Utilize strong critical thinking and problem solving skills to identify and timely resolve issues as they arise. Escalate issues as needed. Review manual journal entries and reconciliations. Coordinate the Company’s external financial statement audit. Prepare internal and external financial reporting. Prepare and maintain accounting policies that are in accordance with U.S. GAAP. Prepare documentation and analysis of technical accounting matters, including new accounting standards. Drive compliance with accounting policies across the organization. Implement and maintain appropriate internal controls. Safeguard and monitor the Company’s cash. Oversee the Company’s general ledger system and related accounting sub-systems. Support tax reporting and compliance with the Company’s tax service vendors. Coordinate with third party specialists and vendors as needed. Support and manage special projects as needed. What You Need: Bachelor’s degree in Accounting or Finance required. Minimum 7 years of professional work experience in accounting. Public accounting experience is a strong plus. Certified Public Accountant (CPA) active license required. Act with integrity at all times. Attention to detail and ability to prioritize tasks to complete assignments on time under the pressure of deadlines. Demonstrated management skills with ability to effectively motivate and mentor a high performing team. Strong process focus with demonstrated continuous improvement mentality. ·Strong written and verbal communication, project management and interpersonal skills. Highly analytical and detail oriented, with an inquisitive ability for problem solving. Strong knowledge of U.S. GAAP. Experience with internal controls. SaaS platform experience is a plus. Advanced knowledge of Microsoft Excel. Working knowledge of Microsoft Office applications (Word, PowerPoint, and Outlook). Experience with Oracle NetSuite is a plus. Ability to manage the stress of a fast-paced environment. Ability to meet the in-person requirements of the team and/or business needs. What You'll Get: At DMG, you’ll be part of an amazing team that encourages learning, growth, and advancement. Our company has an entrepreneurial spirit that rewards self-starters and encourages employees to take charge of their own careers. Some of our many benefits include: Health, dental and vision coverage on day 1. Dollar-for-dollar 401K match up to 4% of salary with immediate 100% vesting. Paid Primary and Secondary Caregiver leave. Employee Assistance Program to assist with everyday challenges. Paid time off to volunteer. Divisions Maintenance Group is an equal opportunity employer.

Assistant Controller (D/F/M)

QphoX

QphoX is looking for an Assistant Controller to support the CFO in the day-to-day finance operations of a fast-growing technology company. The role combines financial administration, month-end closing, reporting support, payroll coordination, intercompany reconciliations and assistance with grant/subsidy reporting. The Assistant Controller will work closely with the CFO, management team, external accountants, payroll providers and colleagues across the business to ensure that financial information is accurate, complete and on time. This position is well suited to someone who is highly structured, detail-oriented and comfortable working in a scale-up environment. The successful candidate will be confident using accounting software (Exact Online), handling Dutch accounting processes, and supporting the professionalization of the finance function. Key responsibilities: * Process supplier invoices, customer invoices, expense claims and bank transactions in Exact Online, ensuring correct coding, VAT treatment and supporting documentation. * Prepare supplier payment runs, monitor outstanding receivables, follow up on overdue customer invoices and maintain accurate AP/AR records. * Support month-end close activities, including bank reconciliations, balance sheet reconciliations, accruals, deferred revenue/cost entries, inventory/COGS checks and intercompany reconciliations. * Coordinate monthly payroll administration with the external payroll provider, including employee changes, expense reimbursements and payroll-related accounting entries. * Assist with management reporting, year-end financial reporting, external accountant queries, subsidiary transactions and grant/subsidy reporting. Skills and knowledge you will bring to QphoX: * 2-5 years experience in Dutch financial administration, bookkeeping or assistant controller work, preferably in a growing company or international group. * Strong working knowledge of accounting and expense software packages (preferably Exact Online). * Good understanding of Dutch VAT, invoice requirements, expense processing and basic payroll administration. * Ability to perform month-end reconciliations and understand balance sheet and profit-and-loss movements. * Experience with accounts payable, accounts receivable, supplier payments and debtor follow-up. * Strong spreadsheet (Excel or Google Sheets), online database, expense management and payroll software skills. * Be accurate, proactive, discreet and well-organized, with the ability to manage deadlines and improve finance processes over time. * The ideal candidate has completed or is working towards a relevant finance qualification. Our Ideal Candidate: The ideal candidate is hands-on, accurate and motivated by building reliable financial processes. They enjoy working with numbers, systems and people, and are comfortable moving between day-to-day financial administration and broader reporting tasks. They are proactive, responsible and eager to improve how finance operations are structured, documented and delivered. They will be confident working independently, while also knowing when to ask questions and involve the CFO, accountants, payroll provider or other colleagues. Teamwork is an essential value of our company, hence fitting into the team is crucial. Finally, we have a positive and fast-paced learning environment. We strongly encourage people of any underrepresented group to apply as we are committed to diversity and work to build an inclusive environment where all people, regardless of gender, race, religion, or background, can thrive. Benefits and other perks of working with us: * Competitive salary * Employment stock ownership plan * End-year performance-based bonus * 25 days of holidays on a full-time basis * Career growth opportunities * Opportunities to network and connect About us: At QphoX we strive to be an inclusive place where a diverse mix of talented people want to come, to learn, to live their passion and do their best work. We are dedicated to promoting equality, creating a safe environment for everyone, and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, age, socioeconomic background and all the other fascinating characteristics that make us different. We truly think diversity is a strength and working in a diverse environment, and being exposed to a variety of perspectives makes us stronger as a team and better human beings.

Assistant Controller-Accounting-Exempt

Unknown Employer

SUMMARY The Assistant Controller will be a key leader within the accounting department.  This role will oversee core financial operations, including period-end closing, budgeting, forecasting, and compliance with tax and audit requirements. Directly oversee accounts payable, staff accountant(s) and mail room.  This role ensures accuracy and integrity across financial systems, reconciliations, and reporting. The position supports strategic decision-making through financial analysis and close collaboration with department heads and senior executives. Success in this role requires team engagement, cross-functional leadership, and commitment to being a reliable asset to the company while upholding high standards.   EDUCATION AND/OR EXPERIENCE                                             Bachelor's degree from four-year college or university in Accounting or Business Management is required.  Prefer five years’ related hospitality experience.  Experience with Acumatica, TrueSky, and/or Agilysys POS/PMS and AI applications to improve efficiencies is a strong plus.  Must be proficient in excel.    ESSENTIAL DUTIES AND RESPONSIBILITIES * Support fiscal period closing process including assisting with accurate and timely financial statement preparation and distribution.  Identify solutions to discrepancies where finances are concerned. * Assist with reconciliation on balance sheet accounts each period. * Ensure integrity of PMS, POS and all subsystems that deal with revenues, settlements, ordering and inventory.  * Ensure all tax regulations are followed and filed in a timely manner. * Assist with cash flow reporting based on upcoming spend projections * Ensure Accounts Payable Department is following all internal and external policies and procedures.  Paying vendors accurately and timely while continuing to explore innovative ways to reduce cost for the department. * Assist with all audit requirements. * Analyzing operation trends to help leadership make financially sound decisions . * Assist with quarterly forecasting and yearly budgeting process and system maintenance. * Maintain storage of accounting documents and comply with retention requirements.  * Attend regular departmental and managerial meetings.  Interact closely with all department heads and assist with a high-level support to Controller, Directors and VP’s   SUPERVISORY RESPONSIBILITIES Manage Accounts Payable department, staff accountant(s) and mail room.  This role is responsible for the overall direction, coordination, and evaluation of these units. These inlets supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees.  Planning, assigning, and directing work. Appraising performance; rewarding and disciplining employees and addressing complaints and resolving problems.   COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of accounting software (Acumatica), POS and PMS systems (Agilysys products);  Inventory/order systems (Yellow Dog & Eatec); Excel and Word.   PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.   WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.