Front Office Assistant - Part Time

Carwow

OUR MISSION To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head. What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service. In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350million. And we’re a long way from done! WHY JOIN US? Shortlisted in the prestigious Culture 100 list of the top Growth companies to work for by Hyer; we also recently raised $52m in funding led by global venture capital firm an early backer of LinkedIn and Shopify, Bessemer Venture Partners, to accelerate our growth plans! As pioneers, we’re always driving for new territory and positive change, so our work as a group is never done. Where others see difficulty, it’s our responsibility to see possibility – building new experiences, launching new titles and listening to drivers. Being a part of Carwow Group means championing drivers and the automotive industry, acting as a disrupter and never being afraid to fail (but learning fast when we do!). Our team of 500 employees across the UK, Germany, Spain and Portugal are revolutionising car-changing and we are fast expanding our mission across every single brand and country we operate in, so jump in! THE ROLE Your job is to keep our office great and take operational ownership of our London HQ! You will be the face of the office and the go to person for all things office related. Working closely with our Global Office Manager & EA, you will independently drive the daily operations of a fast paced, hybrid workspace. You will bridge the gap between front of house excellence and vendor management to ensure a seamless workplace experience whilst creating an inspiring and enjoyable space for employees and VIP visitors alike. WHAT YOU’LL DO * Manage and maintain the Carwow reception and front of house area, ensuring it looks fresh at all times and create the best office environment for Carwow employees and visitors * Guest and new joiner management, ensure workspace readiness for all London based new starters * Main point of contact for the on site building management team including front of house, security and loading bay. Manage incoming and outgoing post, courier services, and deliveries * Manage safety and security of the office, organising staff and visitor access * Oversee and implement health and safety protocols across the London office, conducting regular floor walks to proactively log maintenance issues and mitigate hazards * Oversee calendar bookings and optimise meeting room use, ensuring rooms are presentable and tech setups are ready and functional for internal and hybrid meetings * Act as the primary onsite contact for office vendors - including cleaning, catering partners, office supplies, and waste management in order to maintain high workplace standards * Manage day to day office facilities, arranging repairs and managing contractor access permits * Autonomously track, budget, and order office provisions, stationery, and kitchen supplies to keep the HQ fully stocked for peak days * Provide ad-hoc administrative support and handle other ad-hoc duties when needed to assist the Global Office Manager on larger workplace initiatives and day to day tasks for our other offices across the UK, Porto, Madrid and Munich WHAT YOU’LL NEED * Previous experience in an Office Coordinator/Assistant, Workplace Assistant, or high end Front of House role within a fast-paced tech, media, or creative corporate environment * Exceptional multitasking skills with the ability to balance daily desk responsibilities with physical floor management * A master problem solver who enjoys taking the initiative to fix issues before they disrupt the team * Excellent communication skills to build strong relationships with local employees, cross border colleagues, and external contractors * Required to work 4 days a week, 8:30am - 5:00pm from our London Office, with flexibility around evening team events INTERVIEW PROCESS * Step one: Interview with People Team * Step two: Interview with our Global Office Manager & Executive Assistant WHAT’S IN IT FOR YOU * Competitive salary to fund that dream holiday to Bali * Matched pension contributions for a peaceful retirement * Share options - when we thrive, so do you! * Vitality Private Healthcare, for peace of mind, plus eyecare vouchers * Life Assurance for (even more) peace of mind * Monthly coaching sessions with Spill - our mental wellbeing partner * Enhanced holiday package, plus Bank Holidays * 28 days annual leave * 1 day for your wedding * 1 day off when you move house - because moving is hard enough without work! * For your third year anniversary, get 30 days of annual leave per year * For your tenth year anniversary, get 35 days of annual leave per year * Option to buy 3 extra days of holiday per year * Work from abroad for a month * Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies * Bubble childcare support and discounted nanny fees for little ones * The latest tech (Macbook or Surface) to power your gif-sending talents * Up to £500/€550 home office allowance for that massage chair you’ve been talking about * Generous learning and development budget to help you master your craft * Regular social events: tech lunches, coffee with the exec sessions, lunch 8 learns, book clubs, social events/anything else you pester us for * Refer a friend, get paid. Repeat for infinite money Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.

Aion Bank

WHAT WE DO? UniCredit in Poland is part of one of the largest banks in Europe, serving over 20 million Clients, including one million businesses. We are building a new banking model that combines the speed and appeal of a fintech with the strength and stability of an international financial institution. We draw on 150 years of experience and the unique expertise of our teams, acting as the Group’s pan-European innovation hub. We are creating ultra-fast and transparent banking with an “all-in-one” application and new opportunities for all Clients - individual, business, and corporate. We provide full omnichannel service thanks to a network of flagship branches in key Polish cities and our Support Center. Our greatest value is our People - a Team of creative experts who thrive in a dynamic and innovative environment. We focus on collaboration, engagement, and achieving ambitious goals. We are currently looking for an Office Manager / Personal Assistant ready to join our adventure, share our ambition and help shape the future of digital banking. WHAT YOU WILL BE DOING? As an Office Manager, you will be responsible for the efficient functioning of the office and for supporting the daily operational activities of the company. This role requires excellent organizational skills, attention to detail and the ability to manage multiple tasks with precision and professionalism. Key Responsibilities: ● Manage calendars of senior team members, organize meetings, appointments and business travel. ● Support relevant executive in daily administrative tasks. ● Oversee daily office operations to ensure a smooth and efficient working environment. ● Supervise reception staff and coordinate daily activities at the front desk. ● Manage office supplies, equipment and other essentials. ● Prepare reports and presentations as needed. ● Coordinate internal communication and announcements. ● Assist with the onboarding process for new employees. ● Monitor contracts and invoices. ● Handle budgeting. ● Organize company events, team-building activities and internal training sessions. ● Liaise with external agencies. SKILLS YOU SHOULD HAVE ● Proven experience in office administration or a similar managerial role. ● Strong organizational and time-management skills. ● Excellent communication and interpersonal skills. ● Problem-solving and decision-making skills. ● Attention to detail ● Fluent in English ● Proactive mindset with a can-do attitude and service-oriented approach. WHAT WE OFFER You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies. You will be provided an Individual Development Budget, dedicated to enhancing your professional skills. If your role permits, we also offer flexible work location. You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package.  We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.  Aion bank account without fee.  We co-sponsor your Multisport card and cover 50% of its cost.  You will work on computer equipment that delivers the best user experience — Apple MacBook.  Our office in Warsaw offers healthy snacks throughout the day. OUR PROCESS Step 1: Initial conversation with one of our Recruiters to discuss your professional background and career aspirations. Step 2: Discussion with your future Team Manager focused on the role’s responsibilities, expectations, and day-to-day working environment. OUR NOTE TO YOU We are an equal opportunity employer. We stand together in nurturing a workplace that welcomes diverse thinking and inclusive behaviors. By embracing diversity of thought and making all voices heard regardless of background, we drive innovation, sustainable growth, and new business opportunities. This inclusive approach enhances our work climate, directly boosting our people's productivity, well-being, and engagement. Our Values - Integrity, Ownership, Caring - are more than just words. They are actions. Mandates. Pledges. When we all commit to these shared Values, we will deliver for our clients. And delivering for our clients - in any way, large or small - is how we fulfil our Purpose. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table. We appreciate your time and application. Please note that we reserve the right to contact selected candidates. Good luck!

Oodle Finance

Accounts Assistant    🌏 Oxford or Manchester   💷 Discretionary Company Bonus Scheme     ⏰ Monday – Friday (37.5 hours per week - hybrid)     💖 Our perks     * 🌏25 days holiday (rising to 28 after 3 years’ service) plus bank holidays, to take time to recharge and do something you love.   * 🤒Private Medical - via vitality, with reward schemes paid for you and your family.   * 🤒Health cash plan - via health shield for employee's and children claiming money back for dental, optical, etc   * 👍Pension – Oodle will contribute 5% of your salary into your pension pot to help you save for the future.   * 🥝Free breakfast, drinks and fruit in the office – you can help yourself to cereals, toast, fizzy drinks and lots of fruit.   * 🤟Employee discounts – discounts you can access anywhere, anytime for all major shops.   * 👌1 day volunteer day per year – an opportunity to give back to the community each year.  * ⭐Mental health care – 6 free counselling sessions via our EAP (Employee Assistance Programme).   * 🤧Paid sick leave – enhanced company sick pay.    * 👨‍Enhanced family leave – we provide enhanced family leave for primary and secondary caregivers.  🚗 Oodle – who are we? 🚗     For too long car buyers have had to negotiate a confusing, tired, and fragmented marketplace that is light years behind other retail sectors. Until now. We are ripping up the rule book and breaking the mould of a lender in the used-car market. Oodle Car Finance is changing the way people buy cars, by putting our customers’ needs front and centre by building modern, digital, retail processes around what the customer actually needs.   We primarily provide loans for our customers and link them up with some of the UK’s best car dealers. Since launching in 2016 the company has seen huge growth and success as it attempts to disrupt the second biggest retail market in the UK.   We only hire exceptional individuals to join our team. We need outstanding people with strong academic achievements, along with buckets full of energy, desire, curiosity, and a can-do attitude to thrive in a fast-paced (and fun) entrepreneurial environment. Everyone at Oodle has an input on how we develop and how we change the game.   🙌 The Role   This Accounts Assistant role reports into a Management Accountant. This role is an entry into Finance and is ideal for someone who is looking to develop their career in Finance. This role will play a crucial part in supporting the team by ensuring a smooth running of day-to-day financial processes.   What you’ll be getting up to:  * Support the preparation of the monthly management accounts and annual financial statements.  * Prepare monthly analysis of our reports to identify trends and anomalies. * Maintain and update financial records, including data entry into accounting systems.  * Assist with monthly reconciliations and resolving discrepancies.  * Assist with audits and requests for financial information by providing accurate documentation. * Act as a key point of contact for finance-related queries, building effective relationships and delivering excellent support to colleagues across the business. * Work with our wider Finance Teams to help drive business performance. This role will be a great fit if you have:    * A desire to start your career in a finance role.  * Basic understanding of finance and accounting principles.  * Proficiency in Microsoft Office, especially Excel including LOOKUPs & Pivot tables.  * Strong organizational skills with high attention to detail and accuracy.  * Excellent communication skills, both written and verbal.  * Ability to manage multiple tasks and meet deadlines.  * A willingness to learn and develop.  👩‍💻 Hiring Process     * ☎️Preliminary Interview (15 mins) * 💻Competency/Test (30 mins)   * 📹Final Interview (1 hour)   💚 Our Values    Our values are our personal brand and lay the foundation of what we care about the most. They provide us with guidance, so we can work towards the same goals. They are our DNA and are kept at the forefront of our Oodler’s mind when making business decisions.    * Embrace being human – empathy and diversity make us stronger.   * Strive for awesome – it’s awesome when we do better every day.   * Everyone’s a builder – we’re in this together and we win as a team.   * Bravely honest – we’re honest with ourselves and everyone else.   * Think customer – they’re at the heart of everything we do.  To find out more about our culture and what happens at Oodle check out our LinkedIn and Instagram.   Oodle is proud to be an inclusive workplace and we recognise diversity of experience, thoughts and backgrounds leads to better customer outcomes and an environment where our colleagues can thrive. We have several DEI networks which are made up of our ‘Oodlers’ who strive to make positive impacts to our cultures.  We’d love if you could submit your application online, but if you need an alternative method or need reasonable adjustments to take part in the interview process, please email careers@oodlefinance.com. To find out how we handle your personal data, please refer to our Privacy Policy.