People (HR) Admin - Soho Farmhouse Ibiza

TankTank

DEINE AUFGABEN Du bringst Struktur in den HRTank. Und verlässliche Administration fürs Team.  DEIN PROFIL WAS WIR VON DIR ERWARTEN: Du bist Du bist an einer Hochschule oder Universität eingeschrieben und studierst etwas mit Personal und Organisation. Daneben kannst du uns für 15 bis 20 Stunden pro Woche unterstützen. Du interessierst dich für die Kommunikations- und Kreativbranche und hast Freude am Umgang mit unterschiedlichen Menschen und Persönlichkeiten. Du möchtest praktische Erfahrung im HR Bereich sammeln und den Arbeitsalltag einer Kreativagentur kennenlernen. Menschen, Strukturen, Organisation und Prozesse sind für dich keine Nebensache, sondern wichtige Bestandteile eines erfolgreichen Unternehmens. Du bist bereit, mit unserem HR-Admin-Tool vertrauensvoll zu arbeiten und du weißt, wie entscheidend gute Abläufe, eine offene Kommunikation und eine positive Atmosphäre für den kreativen Teamalltag sind. Gleichzeitig kannst du gut zuhören und hast ein Gespür für die Bedürfnisse deiner Kolleg:innen. Zur Unterstützung unseres HR-Teams suchen wir eine:n Werkstudent:in, der/die uns in folgenden Bereichen unterstützt: * Bewerbermanagement und -kommunikation via Personio * Terminierung und Koordination von Interviews und internen Gesprächen * Erstellung, Pflege und Abstimmung von Arbeitszeugnissen und HR-Dokumenten * Organisation und Begleitung unserer Onboarding-Prozesse für neue Kolleg:innen * Pflege von Personalstammdaten und digitalen Personalakten * Unterstützung bei organisatorischen und administrativen HR-Themen Du arbeitest sorgfältig, zuverlässig und sehr diskret und behältst auch in einem lebendigen, kreativen Umfeld den Überblick. Du kannst dich gut organisieren, denkst mit und hast Freude daran, Abläufe zu strukturieren und weiterzuentwickeln. Erste Erfahrungen im Personalbereich, beispielsweise durch ein Praktikum, einen Nebenjob oder dein Studium, sind von Vorteil. Der Umgang mit digitalen Tools fällt dir leicht. Kenntnisse in HR-Systemen wie Personio sind ein Plus. UNSER PROFIL Was du von uns erwarten kannst: Du arbeitest eng mit der Geschäftsführung, den Head-of-Kolleg:innen und unserem rund 30-köpfigen Team zusammen und wirst zu einer Schnittstelle im Personalbereich. Dabei übernimmst du von Beginn an Verantwortung und hast die Möglichkeit, eigene Ideen einzubringen und unsere HR-Prozesse aktiv mitzugestalten. Bei TankTank arbeiten alle Disziplinen unter einem Dach – von Strategie über Kreation bis hin zu Produktion, KI, Social und Media. Das bedeutet kurze Wege, direkte Abstimmungen, schnelle Entscheidungen und einen ehrlichen, unkomplizierten Umgang miteinander. Du arbeitest in einer loftähnlichen Location am Rande von Hamburg-Eppendorf mit guter Anbindung und in einer ambitionierten, gleichzeitig familiären Atmosphäre. Einmal pro Woche gibt es einen gemeinsamen Teamlunch in der Agentur. Nach Absprache ist Freitag auch Homeoffice möglich. Welcome to the TankFamily.

Backbase

ABOUT THE ROLE: We're looking for a Senior HR Operations & Payroll Specialist to own the full HR operations function in Poland. This is a hands-on, high-ownership role at the heart of the employee lifecycle - from onboarding to offboarding, payroll accuracy to compliance, and everything in between. We’re seeking a highly motivated individual who can help improve and automate our Poland processes and flex to support other European entities (E.g. NL + UK) when required (e.g. holiday coverage, large projects, etc.)   IDEAL CANDIDATE  * At least 5 years of experience in HR administration and payroll, ideally within an international environment. * Solid understanding of Polish labor law regulations, payroll, compensation and benefits. * English proficiency at a minimum B2 level. * Strong google sheets skills, including formulas, pivot tables, and data analysis. * Proactive approach with strong analytical thinking and problem-solving skills. * High attention to detail and accuracy in maintaining records and data. * Proactively identifying improvement opportunities and driving the necessary improvements. * Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines. * Ability to work independently in a fast-paced, dynamic environment while managing multiple responsibilities. * Strong understanding of data confidentiality and compliance with payroll and labor law requirements. * Experience with BambooHR, Jira, Google Suite, Slack, and Confluence is a plus YOUR RESPONSIBILITIES * Own end-to-end HR operations for Poland * Lead the monthly payroll cycle - from data collection and validation to coordination with our external payroll provider - ensuring accuracy every time * Maintain audit-ready payroll records, employee documentation, and compliance with Polish labour law and regulatory requirements * Serve as the primary point of contact for employee queries on HR admin and payroll, providing clear and timely responses (via JIRA) * Administer occupational health processes, including issuing medical examination referrals * Manage sick leave, maternity-related absences, and working time regulations in the system, ensuring compliance and smooth communication with employees and stakeholders * Administer employee benefits across Poland, keeping programmes accurate and up to date * Prepare and maintain country-specific employment templates and documentation in partnership with internal and external legal teams * Run payroll controls and variance analysis to identify and resolve discrepancies before they become issues * Keep BambooHR accurate and up to date — processing employee changes, promotions, transfers, and contract updates with precision * Contribute to HR Operations projects including process improvements, automation initiatives, and system integrations * Partner with cross-functional teams to deliver a consistent, seamless employee experience

TrueLayer

WHO WE ARE: TrueLayer is Europe’s fastest-growing Pay by Bank network. We power smarter, safer and faster payments by combining real-time bank payments with financial and identity data. E-commerce, iGaming and Financial Services businesses use our products to onboard new users, accept money and make payouts in seconds, and at scale. Live across 22 countries and with 1 new user joining TrueLayer’s Pay by Bank network every 3 seconds, we’re in a very exciting growth stage. This is why we’re expanding the team across our offices in London, Milan, and Dublin. Listed in Sifted as one of the 100 fastest growing start-ups in UK & Ireland, and CNBC’s World Top Fintech Companies, we’re trusted by industry leaders like RyanAir and Just Eat Takeaway for continued innovation within our payment products. To date, we’ve raised over $300 million from world-renowned investors including Stripe, Tiger Global, Northzone, and Tencent. But this is just the beginning. We’re looking for people who are excited about joining the Pay by Bank revolution and helping us change the way the world pays. Could this be you?  DESCRIPTION:  "This role is preferably open to candidates belonging to Italian Protected Categories under Law 68/99, Art. 1 (persons with disability). / Questa posizione è rivolta in via preferenziale a candidati iscritti alle liste delle Categorie Protette ai sensi della Legge 68/99, Art. 1." At TrueLayer, our people are our greatest asset. We're looking for a People Administration Specialist to support our People team with the day-to-day administration that keeps things running smoothly for every TrueLayerista.  This is a junior, hands-on role where you'll work closely with our People Partners and People Operations team, supporting our Italian population while contributing to broader People Operations across the team.   WHAT WE EXPECT FROM YOU AS A PEOPLE ADMINISTRATION SPECIALIST: 🔁 Support Employee Lifecycle Administration * Help manage key administrative processes – onboarding, contract changes, and offboarding – ensuring accuracy at every step. * Keep employee records and documentation compliant with local law and GDPR, and audit-ready at all times. * Support audits and help respond to requests from authorities as needed. 💼 Support Payroll and Benefits Administration * Support the review of monthly payslips and ensure timely payments to all relevant funds. * Handle day-to-day administration of meal vouchers and TFR for Italian employees. * Prepare HR documents and forms required by local regulations or providers. * Monitor the legal inbox, ensuring timely follow-up on incoming communications. * Support the activation of interprofessional training funds * Coordinate mandatory health and safety training and medical checks (D.Lgs. 81/08). 💻 Maintain People Systems and Data Accuracy * Manage employee data in our HRIS (HiBob), ensuring accuracy and clean records. * Build and maintain templates and workflows to improve efficiency and consistency.   ABOUT YOU: * Previous experience in a People Administration or HR admin role in Italy * Good knowledge of Italian employment law, CCNL Commercio, and mandatory administrative processes * Good understanding of the full employee lifecycle and related documentation requirements in Italy * Comfortable working with HRIS platforms (ideally HiBob) and Google Workspace tools Skills and Attributes * Highly organised with strong attention to detail – accuracy is key in this role * Clear communicator in both Italian and English – able to explain administrative or legal information in a simple, accessible way * Comfortable working with data: confident in Google Sheets and able to produce clear reports and templates * People-first approach – you care about the employee experience and want to make admin feel easy, not bureaucratic * Collaborative by nature – you enjoy working with colleagues across People, Finance, and IT Why You'll Love It Here * Real impact on the day-to-day experience of every TrueLayerista  * You'll work with a passionate, collaborative, and international People team * A chance to grow your HR expertise in a company that truly values its people   Don’t meet all the requirements? Multiple studies have shown that women and people of underrepresented groups are sometimes less likely to apply to jobs unless they meet every single requirement. At TrueLayer, we are committed to building a diverse workforce, so if you are excited about this role and have the essential skills, but not the entire checklist — we’d still love to hear from you! SALARY RANGE EUR 30000-35000 + equity BENEFITS WHAT YOU CAN EXPECT FROM US: * Competitive salary and meaningful equity in the company 💰 * Flexible hours and hybrid working. Split your time 50/50 between working from home and our welcoming offices in London and Milan , spending 2-3 days per week in the office. * Flexible holiday policy, with 24 days as standard ✈️ * 2 volunteering days to support causes important to you 🌳 * Life Cover as part of our benefits package, offering financial protection and peace of mind for you and your loved ones 🛟 * Generous parental leave, above and beyond statutory requirements and with no minimum tenure 👩‍👩‍👦 * Meal vouchers for every day you’re working, including while remote  * Free lunch from Deliveroo 🥙 (If you choose to work from the office on Tuesdays, Wednesdays and Thursdays) * Budget to spend on learning & development each year 📚 * 12 fully-paid wellbeing days a year and your birthday off (on top of the holiday allowance) 🕊- these are extra days of leave focused on your wellbeing - you just book them off and spend them how you wish! * Membership of mental wellbeing platform Spill 🧘 At TrueLayer, we don’t just do inclusion and diversity. We embrace people that have different opinions, perspectives and personalities. Because we believe that by seeing the world from all sorts of angles, we can make life better for all the people who live in it. We strongly encourage applications from underrepresented groups (e.g. people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from all socio-economic backgrounds). If you’d like to discuss alternative working patterns, please let us know. We will always aim to make appropriate adjustments to ensure we are fully inclusive to people with different needs during our interview process. So if you need us to make any adjustments to suit your individual needs please let us know - we’ll be happy to support you.