Crew Training Assistant (m/f/d)

DEPT

Hybrid DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE This role is a part of the team in Germany. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling. Please note that this position if for a part time role with 20h/w.  As a People Operations Administrator, you will create a smooth employee journey experience. You will be responsible for fulfilling processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for administrative tasks and actively support our teams. Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT® has to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our perfect candidate. Our DEPT® culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but also a perfect DEPT®-fit.  We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and brings out the best in situations and people around them.  WHAT YOU'LL DO * HR Administration: Alignment with our remote People Operations team regarding employment agreements, contract amendments, reference letters, employee lifecycle administration, and all payroll-relevant information flows; * Advisory Services: Acting as a key support function for employees and managers on People Operations-related matters, ensuring a smooth and positive employee experience throughout the employee lifecycle; * Regulatory & External Affairs Support: Serving as the primary point of contact for health insurance providers, social security agencies, and authorities; managing all reporting and certification requirements and other external stakeholders; * Compliance & Updates: Supporting the People Operations team in reviewing and implementing changes related to employment legislation, social security regulations, and payroll requirements, ensuring ongoing compliance across the DACH region; * Payroll & Finance Collaboration: Partnering closely with our Payroll Specialist / Payroll Provider to ensure the timely and accurate processing of monthly payroll for our DACH entities by maintaining accurate employee data, preparing payroll-relevant documentation, and ensuring compliance with legal and company-specific regulations. * HR Systems & Data Management: Maintaining and updating employee records in our HRIS, ensuring data accuracy, completeness, and correct implementation of all employee-related changes. WHAT YOU'll BRING * Have hands-on experience in personnel and payroll administration within an HR-related environment; * Possess strong professional proficiency in both written and spoken German and English; * Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership; * Demonstrate a reliable, independent, and solution-oriented working style, with the ability to anticipate needs and act accordingly; * Comfortable working autonomously while maintaining accountability and delivering results; * Motivated to continuously develop new skills and adapt to evolving tools and technologies; * Communicate clearly, effectively, and in a timely manner across all levels of the organization. WHAT YOU'll GET * Company pension scheme. * Occasional breakfast/lunch at the office, Smoothie Tuesdays. * Stay happy and healthy with a contribution to your health through the OpenUp platform; * €50 personal monthly allowance via our dedicated benefits apps for use across daily expenses and lifestyle perks. * Future Bens – Exclusive access to sustainable, healthy products at attractive deals. * Social events, plenty of opportunities to connect with colleagues through organised activities and celebrations. * A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards. * Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together! * The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications. * Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities WHY DEPT®? We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA. We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter. At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build. DIVERSITY, EQUITY & INCLUSION  At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives. Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us. Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

LUMINAIR

IHRE AUFGABEN As our fleet expands, we are looking for dedicated professionals to join our Operations Control Center team in the role of Crew Care. In this position, you will play a key role in supporting the well-being of our crew members, overseeing duty limitations, managing crew travel arrangements, and creating crew rosters according to our established duty schedules.   We welcome individuals with a safety-conscious and client-focused mindset, whose ambition and innovative ideas can help elevate our product and enhance our daily flight operations. IHR PROFIL Key Qualities  * Organized and Detail-Oriented: Ability to manage complex schedules, crew rosters, and travel arrangements with accuracy * Strong Communication Skills: Clear and professional communication with crew members and internal teams * Team Player: Collaborative approach to ensure smooth operations and crew welfare * Problem-Solving Abilities: Capable of making quick and effective decisions in a dynamic environment * Stress-Resilient: Ability to remain calm and effective under pressure * Flexibility: Willing to work shifts, including nights, weekends, and holidays as needed * Fluent English Language Skills with strong preference for professional working German * Knowledge of Crew Duty Regulations: Familiarity with aviation duty limitations and crew scheduling requirements * Aviation Knowledge: Understanding of flight operations, fleet management, and aviation logistics Work Requirements * Eligibility for a Valid ZÜP (Zuverlässigkeitsüberprüfung) as per §7 LuftSiG * Unrestricted EU passport or the right to live and work in the EU WARUM WIR? At LUMINAIR, we recognize that satisfied team members are essential to delivering exceptional service to our clients and passengers. Our commitment is to foster a comfortable and fun working environment, which is why we offer * A Dynamic Start-Up Environment: Be part of an innovative and growing company where your ideas are valued and you can make a real impact * Personal Growth Opportunities: We foster professional development, giving you room to grow, learn, and shape your career path * Performance-based Promotion Opportunities  * Competitive Salary & Holiday Allowance  * Desirable Benefits including airline staff travel, hotel discounts, WELLPASS and many more  * Attractive Workplace: Enjoy a great team atmosphere and an attractive office location in the port of Hamburg, with stunning water views from the OCC In addition, the whole founding team of LUMINAIR gained experience in an environment where an open ear = success. We vow to take feedback onboard, listen to good ideas and help your career to grow.

Foodboom

DAS ERWARTET DICH Du bist das organisatorische Herz unseres Unternehmens und sorgst dafür, dass auf unserem FOODBOOM Campus, egal ob in den Büros und Studios, alles reibungslos läuft – von der Gästebegrüßung, über Logistik-Prozesse bis zur Organisation von Events. Wenn Du Leidenschaft für Service, Organisation, ein dynamisches Umfeld und natürlich Food mitbringst, bist Du bei uns genau richtig! Diese Aufgaben erwarten dich:  * Office Management: Du organisierst und steuerst das Office – von der Bestellung und Bereitstellung von Büromitteln (Arbeitsmaterialien, Getränken etc.), über die (digitale) Dokumentenablage sowie Postempfang und -versand bis zur Reiseorganisation. * Empfang & Gästebetreuung: Du bist das erste Gesicht am Empfang und Telefon, heißt unsere Gäste willkommen und hinterlässt einen bleibenden Eindruck bei Kund*innen, Partner*innen und Besucher*innen. * Veranstaltungsmanagement: Du planst und setzt eigenständig Veranstaltungen vom Team- bis Partnerevent um und übernimmst die Verantwortung für die Organisation und Ausstattung der FOODBOOM Kantine, unserem zentralen Aufenthalts- und Event-Raum. * Facility Management: Du koordinierst unsere Reinigungs-Crew, sorgst für Sauberkeit und funktionierende Prozesse auf dem Campus und packst bei Bedarf auch selbst mit an. * Vermietungsmanagement: Du organisierst und steuerst die Vermietung von Studio- und Campusflächen und bist Ansprechpartner*in für externe Veranstaltungen. * Technische Infrastruktur: Du kümmerst dich um die technische Infrastruktur des Campus (z.B. Organisation von Wartungen) und sorgst für die Einhaltung von Arbeitssicherheitsprozessen. * Logistik & Versand: Du verantwortest die Organisation von Warenversand und -annahme. DAS BRINGST DU MIT * Mindestens 3 Jahre Berufserfahrung in einer ähnlichen Position – z.B. als Office oder Event Manager*in, Hotel- oder Gastoleitung, Bankettmanager*in, Rezeptionist*in/Front of House – sowie eine erfolgreich abgeschlossene Ausbildung im Hotelfach, der Gastronomie, als Bürokauffrau/-mann oder vergleichbares * Eine selbstständige, strukturierte und saubere Arbeitsweise und den berühmten Blick fürs Detail * Eine Service-Mentalität und Kunden-Orientierung – Du hast Spaß daran, anderen mit Deiner Arbeit den Arbeitsalltag zu erleichtern und zu verbessern * Der Getränke-Kühlschrank ist leer? Der Entsorger hat die Abfalltonnen nicht abgeholt? Ein/e Kund*in hat sich auf dem Gelände verirrt? – Keine Panik, kein Problem! Du bist ein/e Macher*in, erkennst selbstständig, wo es was zu tun gibt, findest schnelle & pragmatische Lösungen und packst tatkräftig mit an * Idealerweise erste Erfahrungen in der Koordination von kleineren Teams bzw. Dienstplänen, bspw. Reinigungskräften * Teamfähigkeit und ein ausgeprägtes Kommunikationstalent * Besonnenheit in Stresssituationen * Ein versierter Umgang mit MS Office und Spaß am Erlernen neuer Tools * Food & Genuss lassen Dein Herz höherschlagen DAS BIETEN WIR * FOOD-BOOM vom Feinsten an unserem Campus: Leckerstes, frischgekochtes Mittagessen zu jeder Lunch-Pause auf deinem Teller, Elbgold Kaffee und jede Menge Snacks aus den Food-Content-Produktionen * Flexible Arbeitszeit: Teilzeit 50 - 70% möglich * 30 Tage Urlaub bei einer 5-Tage-Woche plus 2 "Days off" am 24.12. und 31.12 * Hybrides Arbeitsmodell: Wir ermöglichen die Arbeit am FOODBOOM Campus (Flexdesks) und das mobile Arbeiten (in Rücksprache mit deinem Team)    * Flexible Arbeitszeiten – nach Absprache auch Teilzeit möglich * Einen Mobilitätszuschuss (HVV JobTicket, JobRad), einen Zuschuss zur Betrieblichen Altersvorsorge sowie einen Kita-Zuschuss * Dog Office: Gerne kannst du deinen Vierbeiner mit auf den Campus bringen * Equipment: Apple MacBook und iPhone als Diensthandy (auch zur Privatnutzung) * Eine kreative Arbeitsatmosphäre, inspirierende Kolleg*innen und den boomigsten Teamspirit - auf > 2000 qm buntem Campus mit Studio- & Office-Flächen * Das leckerste Thema der Welt: Food! Und dazu Top-Kunden aus der Food & Beverage- sowie Foodservice-Branche * Ein hohes Maß an Eigenverantwortung, Vertrauen und Gestaltungsraum für eigene Ideen * Den Raum, mit deinen eigenen Ideen auch mal zu scheitern ;) - wir wollen gemeinsam mit dir lernen & uns weiterentwickeln * Regelmäßige Feedbackgespräche inkl. individuellen Weiterbildungsmöglichkeiten * Außerdem leben wir mit P.A.U.L.: Wir sind culture-driven - Persönlich, Authentisch, Unkonventionell, Leidenschaftlich!