Payroll & People Administrator

About Comms365 Comms365, part of the Wireless Logic Group, is a UK-based provider of resilient, always-on business Internet connectivity, delivering 4G/5G, fixed-line, bonded Internet, SD-WAN, and network security solutions to organisations that can't afford downtime. Founded in 2008, the company owns and manages its own Cisco-based core network and counts clients like Moonpig, BT, and The Entertainer among its customers. Overview: We're looking for a highly organised and proactive Office Manager and People Administrator to support the day-to-day operations of Comms365. This is a varied, responsible role combining HR administration, office management, and executive support — acting as a central point of coordination for the business, ensuring the smooth running of the office, supporting our people processes, and assisting the executive team with organisational and administrative needs. This role requires excellent attention to detail, strong communication skills, and the ability to juggle multiple priorities in a fast-paced environment. What You'll Do: HR Administration * Maintain accurate employee records and HR documentation * Support recruitment — job postings, interview coordination, onboarding * Manage new starter and leaver processes * Maintain HR systems and employee files in line with compliance requirements * Assist with performance review cycles and HR reporting * Coordinate training, certifications, and professional development records * Monitor staff leave, absence, and HR policies * Collaborate with Group HR to help maximise people performance * Support payroll administration by liaising with finance Office Management * Ensure the efficient day-to-day running of the Milton Keynes office * Manage office suppliers, equipment, and facilities * Coordinate office services including IT equipment, security access, and workspace setup * Organise internal meetings, company events, and staff briefings * Maintain office policies, procedures, and documentation * Manage incoming correspondence, calls, and visitors * Oversee office budgets and general administrative expenses where required Executive Assistant Support * Manage diaries and calendars for members of the executive team * Schedule and coordinate meetings * Prepare documents, presentations, and reports * Organise travel and accommodation * Record meeting notes and track key actions * Support board meetings and executive briefings * Assist with confidential correspondence and sensitive documentation What We're Looking For: Essential * Previous experience in HR administration, office management, or an executive assistant role * Excellent organisational and time management skills * Strong written and verbal communication * Ability to handle confidential information with discretion * Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) * Ability to prioritise and manage multiple tasks simultaneously Desirable * Experience in an SME or technology/telecommunications environment * Familiarity with HR systems and payroll coordination * Experience supporting senior executives or leadership teams * Knowledge of UK employment practices and HR compliance * Strong customer service skills, with a passion for exceeding expectations * Track record of setting and delivering KPIs and SLAs to a high standard Key Competencies: * Professional, approachable, and highly dependable * Strong attention to detail * Proactive and solutions-oriented * Comfortable working independently, taking initiative, and coordinating other teams and individuals * Able to build positive relationships across the organisation What We Offer * A varied and responsible role in a growing technology company * The opportunity to work closely with senior leadership * A collaborative and supportive working environment * Competitive salary and benefits package   We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home. We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.   Wireless Logic Group unites and brings people together. We accomplish this when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture we aim to reflect the world’s diverse voices both internally and externally to ensure success in our mission.   By applying for this role, you are consenting for us to hold and process your data in compliance with the General Data Protection Regulations. If you have any questions or wish to exercise your right to access, erase or restrict the holding or processing of your data please contact us (recruitment@wirelesslogic.com) and we will respond to your query as soon as possible.

Hybrid DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE This role is a part of the team in Germany. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling. Please note that this position if for a part time role with 20h/w.  As a People Operations Administrator, you will create a smooth employee journey experience. You will be responsible for fulfilling processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for administrative tasks and actively support our teams. Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT® has to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our perfect candidate. Our DEPT® culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but also a perfect DEPT®-fit.  We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and brings out the best in situations and people around them.  WHAT YOU'LL DO * HR Administration: Alignment with our remote People Operations team regarding employment agreements, contract amendments, reference letters, employee lifecycle administration, and all payroll-relevant information flows; * Advisory Services: Acting as a key support function for employees and managers on People Operations-related matters, ensuring a smooth and positive employee experience throughout the employee lifecycle; * Regulatory & External Affairs Support: Serving as the primary point of contact for health insurance providers, social security agencies, and authorities; managing all reporting and certification requirements and other external stakeholders; * Compliance & Updates: Supporting the People Operations team in reviewing and implementing changes related to employment legislation, social security regulations, and payroll requirements, ensuring ongoing compliance across the DACH region; * Payroll & Finance Collaboration: Partnering closely with our Payroll Specialist / Payroll Provider to ensure the timely and accurate processing of monthly payroll for our DACH entities by maintaining accurate employee data, preparing payroll-relevant documentation, and ensuring compliance with legal and company-specific regulations. * HR Systems & Data Management: Maintaining and updating employee records in our HRIS, ensuring data accuracy, completeness, and correct implementation of all employee-related changes. WHAT YOU'll BRING * Have hands-on experience in personnel and payroll administration within an HR-related environment; * Possess strong professional proficiency in both written and spoken German and English; * Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership; * Demonstrate a reliable, independent, and solution-oriented working style, with the ability to anticipate needs and act accordingly; * Comfortable working autonomously while maintaining accountability and delivering results; * Motivated to continuously develop new skills and adapt to evolving tools and technologies; * Communicate clearly, effectively, and in a timely manner across all levels of the organization. WHAT YOU'll GET * Company pension scheme. * Occasional breakfast/lunch at the office, Smoothie Tuesdays. * Stay happy and healthy with a contribution to your health through the OpenUp platform; * €50 personal monthly allowance via our dedicated benefits apps for use across daily expenses and lifestyle perks. * Future Bens – Exclusive access to sustainable, healthy products at attractive deals. * Social events, plenty of opportunities to connect with colleagues through organised activities and celebrations. * A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards. * Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together! * The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications. * Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities WHY DEPT®? We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA. We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter. At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build. DIVERSITY, EQUITY & INCLUSION  At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives. Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us. Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.