ITAB is on an exciting journey, strengthening its position as a leading retail solutions partner in Europe, accelerated by the HMY acquisition.
As a solution provider, ITAB Group works side-by-side with retailers to drive sales growth, deepen consumer engagement, and enhance operational performance.
Guided by our shared ambition “Co-creating retail experiences that connect people with brands they love,” we combine deep retail expertise, innovation, and collaboration to create meaningful and impactful retail environments.
We are now looking for an experienced Executive Assistant to support our incoming Group CEO, who assumes the role on 1 May 2026. This is a unique opportunity to take on a trusted role at the core of a global organization and play a key part in shaping executive ways of working.
As Executive Assistant to the Group CEO, you work in close partnership with the CEO and are an integrated part of the Group Management context. The role goes beyond traditional administrative support. You help create structure and clarity that supports the management team to focus on their teams and the business. At times, you may travel with the CEO to support relationship‑building and gain deeper business understanding.
Over time, you will build a broad internal network and become a natural go-to person, someone who understands the organisation, the stakeholders and the dynamics across functions and countries. This requires presence and a genuine interest in people and the business.
Key responsibilities (scope will evolve with business needs)
· Own the CEO’s agenda with access to the leadership team calendars to enable smooth alignment.
· Manage and structure relevant parts of the CEO’s inbox.
· Build and maintain a yearly calendar for leadership and executive forums, with well‑aligned meeting frequency, the right participants, and a structure where meetings build on each other.
· Own the full meeting process for executive forums: agendas, logistics, materials, minutes/notes, action tracking and follow-up.
· Prepare the CEO ahead of key forums by reviewing meeting material in advance, highlighting priorities, and supporting decision-making and dialogue.
· Support communication flows between Group Management, Market Business Units and Group Functions, helping to establish clearer routines and timely information sharing.
· Coordinate strategic planning cycles, selected change and development initiatives, and executive‑level interactions, including board‑related matters when relevant.
· Plan and coordinate travel, internal conferences and leadership events (ranging from larger gatherings to recurring leadership activities).
· Handle confidential information with the highest level of integrity and discretion.
You are a senior Executive Assistant (or in a comparable role) who thrives in complexity, enjoys creating structure, and builds trust quickly with senior stakeholders. You are proactive, calm under pressure, and you naturally “stay one step ahead” while keeping a service-minded, pragmatic approach.
· 5–10+ years of experience as an Executive Assistant or in a similar senior administrative role supporting top leadership in an international, complex organisation (matrix experience is a plus).
· Strong ability to create structure, drive effective leadership routines, and manage work with a high degree of confidentiality.
· Solid working knowledge of the Microsoft Office suite (no need to be a specialist, but you’re confident from day one and eager to learn).
· Fluency in English, spoken and written (ITAB’s corporate language). Swedish is a plus but not a requirement. Additional European languages are an advantage.
· Relevant post-secondary education or equivalent professional experience.
Location & ways of working
We prefer that you are based at ITAB’s head office in Jönköping, as on-site presence supports faster onboarding, stronger relationships and effective day-to-day support to the CEO and Group Management.
That said, Stockholm is also available location for the right person. If based in Stockholm, the role will still require regular on-site presence in Jönköping and participation in key leadership forums as needed.
This is a high-impact opportunity to help shape executive support and leadership routines in a global organisation with strong growth. ITAB helps retailers turn consumer brand experience into effective physical environments, combining design, shop fitting solutions, checkouts and retail technology, consumer flow solutions, lighting and digital in-store solutions.
TALENT SPEAKS LOUDER In this recruitment process, ITAB Group is partnering with Wise Admin.
We do not accept applications by email. Instead, you are welcome to apply easily with your CV or LinkedIn profile via wise.se. We use competency-based recruitment as our method, as part of our ambition to achieve a more potential-focused match. We therefore strongly encourage applicants with diverse backgrounds, ages, and experiences to apply, as we believe that diversity enriches us all and makes our organisation stronger and smarter.
If you have any questions about the process or the role, please contact the responsible Recruitment Consultant, Stephanie Grammenidis Hagman, at stephanie.grammenidis@wise.se. Interviews are conducted on an ongoing basis, and the role may be filled before the final application deadline.
We look forward to receiving your application!