Office Manager

Are you an energetic people-person who gets a kick out of coordinating, planning and providing a first-class service experience?

Then you might be our next colleague at our Lund office!

At Voyado, we empower retailers and e-commerce brands with market-leading solutions for Marketing Automation, CRM, Loyalty, and

Product Discovery. We're a Swedish, purpose-driven tech company with a strong position in the Nordics - and now, we’re going all

in on our expansion across Europe.

As an Office Manager at Voyado, you have the main responsibility for all office-related event planning, administration, and

coordination and ensure a welcoming, safe, and compliant workplace. Our offices are a key factor in building our culture and

overall success, providing us with a place for collaboration, focus, and creativity.

You are part of the People & Culture team and report directly to Sarah Jerlin, Head of Office Management. This means that you will

also be involved in other projects related to the People area, such as different engagement activities and internal/external

employer branding events.

• Serve as the primary point of contact for office operations, including maintenance, mail and shipping, office supplies,

equipment, and workplace-related purchases.

• Create a welcoming onboarding experience for new hires by coordinating badges, workspace setup, welcome kits, office tours, and

other practical arrangements.

• Manage relationships with vendors, service providers, landlords, and other external partners to ensure smooth day-to-day office

operations.

We believe you're a service-minded self-starter. As you'll be part of a bigger Office Management team, but the sole representative

in Lund, you'll be expected to execute on the Office Agenda independently and take ownership of responsibilities.

• Previous experience in a service-oriented role, such as office/workplace management, reception, office coordination, or

executive/administrative assistance

• A genuine service mindset and excellent interpersonal skills, with a passion for creating positive experiences for colleagues

and visitors.

• Fluency in Swedish and confidence communicating in English. Since we’re planning to take over the world, you’ll need to be

comfortable using English in your day-to-day work.

Voyado is the ultimate solution for personalization and relevance across all channels—online and offline. Used by retailers and

e-commerce companies worldwide, Voyado makes it possible for every brand to engage customers, elevate shopping experiences, and

evolve their business.

We are now a company of 300+ colleagues on an exciting journey and have recently established a presence in new markets to

strengthen our position in Europe. If you are ready for your next adventure and want to join our team on our expansion throughout

Europe and have an interest in customer care, e-commerce, retail, and tech, let's get in touch!

At Voyado, we believe in gender equality. We are proud sponsors of Womengineer as well as Tjejer Kodar! Read more about Tjejer

Kodar & Voyado here

Equality is not only about gender but also about making everyone feel welcome and heard in a multicultural and diverse

environment. We at Voyado strive to make everyone feel like they can bring their true self to work every day. Gender-equal and

diverse teams have more perspectives on life and bring different ideas to the table which in the end leads not only to making a

better working environment but also a better product.

Before one applies, it can always feel like you need a better resume, more polish, or just another year of experience, but we say

if you think this sounds like a place where you can shine, don't hesitate to apply.

As we are heading into the vacation period, feedback on your application might take a little longer than usual. We will start

reviewing applications on August 5th, but don't hesitate to send in an application right away if you believe this role is for you!

🌴

Making it personal with AI

We truly believe you’ll position yourself best for success in the interview process by being yourself with support from AI where

it makes sense, later in the process you will even be expected to use AI. But at the end of the day, what matters is meeting you,

the person behind the application.

There is no such thing as a perfect candidate; we’re all human so please, bring your authentic self!Don’t let AI over polish your

CV or answers to the point where we can’t hear your real voice because that’s what we care about the most.