Workplace Operations - New York

PhysicsX

ABOUT US PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive. At PhysicsX, the Workplace & Employee Experience function exists to ensure that every employee — whether in London, New York or Singapore — experiences the same high standard of working environment, feels genuinely connected to the company's mission and culture, and has access to the tools, spaces and information they need to do their best work. When this function is working well, the environment it creates is itself a competitive advantage. The Office Manager is central to making that vision a reality on the ground. Responsible for the day-to-day running of the New York office (Flatiron area). This is a hands-on, varied role that requires someone who is a self-starter, organized, and genuinely passionate about creating great places to work. The role is led by your local Workplace Lead, while operating under shared standards and governance developed jointly across both regions. Day-to-day you will work most closely with the Workplace Lead in your region, while collaborating closely with your Office Manager counterpart in London (and in the future, Singapore). ---------------------------------------------------------------------------------------------------------------------------------- KEY RESPONSIBILITIES Office Operations * Manage the day-to-day running of the office, ensuring it is clean, well-stocked (snacks, stationary, cables etc), and fully operational at all times * Coordinate with building management, contractors, and suppliers to resolve maintenance issues promptly and ensure service delivery meets agreed standards * Maintain an accurate contractor tracker, keeping records of who has been on site, scope of work, and lead any relevant certifications or compliance documentation needed as per local law * Oversee facilities-related tasks including repairs, equipment maintenance, and general upkeep * Manage office consumables, supplies, and vendor relationships — placing orders and tracking stock levels * Maintain accurate records including asset registers, contractor logs, and compliance documentation * Support colleagues with access to operational systems (including Uber Business, SignInApp, and Perk), handling onboarding requests and day-to-day queries * Assisting with other ad-hoc cross functional projects when necessary Employee Experience * Serve as the first point of contact for office-related queries, creating a welcoming and responsive environment * Manage front of house and reception, ensuring visitors and employees receive a consistently exceptional experience * Coordinate and support the delivery of workplace events, PX talks, all-hands meetings, team socials, and other in-office activities * Manage office perks and amenities, including liaising with suppliers such as catering, coffee, and on-site services * Champion employee experience initiatives, actively seeking feedback and identifying improvements Health, Safety & Compliance * Work with your Workplace Lead to ensure the office meets all relevant local health and safety requirements * Carry out routine H&S checks and workplace inspections (e.g. fire safety, first aid stock, equipment checks), logging findings and completing required actions in the EHS system * Keep the EHS system up to date — uploading completed checks, incidents, risk assessments, and relevant documentation in line with agreed timelines * Maintain H&S records, conduct regular risk assessments in accordance to local regulations, and coordinate fire drills and emergency procedures * Liaise with the Workplace Lead on escalated compliance matters and act as the day-to-day compliance contact on-site * Support the onboarding of new joiners with office orientation, access setup, and induction logistics Access Control & Security * Liaise with Workplace Lead on office access control systems, maintaining accurate records of who has been granted access at all times * Liaise with Workplace Lead to process access changes promptly for new starters and leavers, ensuring no unnecessary access is retained * Conduct regular access audits and escalate any anomalies or concerns to the Workplace Lead Knowledge Management * Own and maintain all office-related pages in Notion, ensuring information is accurate, up to date, and useful for employees — including office guides, building access, amenities, visitor information, and seating plans * Keep operational pages current when processes or policies change, including travel (Perk), ground transport (Uber Business), and other tools employees rely on day-to-day * Proactively review documentation on a regular cadence rather than waiting for things to go out of date * Work with the Workplace Leads to ensure knowledge is structured consistently across EU and US. Collaboration & Governance * Work closely with colleagues across the function, contributing to shared standards, playbooks, and ways of working * Maintain regular communication with your Office Manager counterpart to ensure consistency of approach and share learnings * Escalate operational issues, budget requirements, or employee concerns to the Workplace Lead as appropriate * Contribute to the continuous improvement of workplace systems, processes, and documentation ---------------------------------------------------------------------------------------------------------------------------------- WHAT WE'RE LOOKING FOR Experience * Proven experience in an office management, facilities, or workplace operations role * Experience managing vendors and contractors, with an eye for quality and service standards * Comfortable with H&S responsibilities and familiar with relevant local compliance requirements * Experience managing or supervising others is desirable Skills & Attributes * Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously * A proactive self-starter who takes ownership, responsibility, and follows through without needing to be chased * Excellent interpersonal and communication skills — able to build strong relationships at all levels * A genuine passion for creating great workplace experiences and a high bar for quality * Comfortable working in a fast-paced, scale-up environment where things change quickly * Collaborative by nature, able to work effectively as part of a distributed global team ---------------------------------------------------------------------------------------------------------------------------------- WHAT YOU'LL BE PART OF PhysicsX's Workplace & Employee Experience function is built on a simple but ambitious belief: the physical and cultural conditions of work should never be a reason someone leaves, disengages or underperforms. When it's working well, the environment we create is a competitive advantage — a reason exceptional people stay, and a reason they tell others to join. The function delivers operationally excellent offices across UK, US and Singapore, a global standard for facilities and health and safety, workplace productivity tools governance, knowledge management as infrastructure, and company-wide culture and employee experience programs. It is co-led by two peer Workplace Leads — one for each geography — each owning their region locally while contributing to a shared global centre of excellence. As Office Manager, you sit at the core of that model, making the vision real for the people in your office every day. ---------------------------------------------------------------------------------------------------------------------------------- WORKING AT PHYSICSX This role is in-person in our New York office, M-F. We actively encourage applications from candidates of all backgrounds.   ---------------------------------------------------------------------------------------------------------------------------------- WHAT WE OFFER Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better. We come from diverse backgrounds, but we share a commitment to operating at the highest level and addressing some of the most complex challenges out there. We also believe in balancing focused, ambitious work with a life beyond it. If you’re ambitious, thoughtful, and driven by impact, you’ll feel at home.    And it doesn’t stop there … 🚀 Equity options - share meaningfully in the company you’re helping to build. 💰 5% contribution to 401(k) - build long-term security with a strong retirement plan. 🍽️ Free team lunch 1x/week - good food, great company, and space to connect. 🏥 Private health insurance – comprehensive cover for you, offering total peace of mind. 👶 Enhanced parental leave – 3 months full pay paternity and 6 months full pay maternity leave, to provide extra flexibility during the moments that matter most. ☀️ 20 days of Annual Leave (+ Public Holidays) - because taking time to rest matters. 📈 Personal development – dedicated support for learning, development, and leveling up over time. 💪 Gympass / Wellhub (subsidized) – for you and up to 3 family members, supporting both physical and mental wellbeing. 💳 Flexible Spending Account (FSA) – set aside pre-tax dollars for eligible healthcare expenses. 🔎 Watch this space, we’re continuing to build this as we grow… Estimated salary for this role is $100,000 - $125,000 depending on experience. Seniority will be assessed throughout our interview process.   We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.    We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.

9fin

About 9fin 9fin is the AI platform powering global debt markets — the world’s largest asset class at over $145 trillion. Debt markets are vast, global, and mission-critical, yet still run on fragmented data, PDFs, and manual workflows. 9fin replaces this broken infrastructure with a single platform that centralises proprietary credit data, deep analysis, and high-value workflows across global markets. Today, 9fin powers teams at 300+ blue-chip institutions worldwide, including global banks, asset managers, private equity firms, law firms, and advisors. The business is scaling at exceptional speed, with rapid expansion in the US and best-in-class retention driven by deep workflow adoption. We’re at a defining inflection point. With proven product-market fit and strong, global market pull, 9fin is accelerating toward becoming the category-defining platform for debt markets worldwide. THE OPPORTUNITY 9fin is looking for someone to collect and analyse private credit and BDC data in this very opaque market. * Data management — You’ll work with 9fin’s data operations team in New York and Belfast, and with engineering and product teams to manage data entry and quality control for a private credit and BDC dataset that clients truly value * Analysis – You’ll be processing large and complex data sets, looking for trends, insights and stories within the data, while clearly able to determine what matters and what doesn’t in a sea of data; * Reports — You’ll work with our journalists and analysts to identify trends in the data you’re collecting, and collaborate on regular insight reports. WHO YOU ARE If you have experience of a) getting hold of and b) deriving insights from large and detailed datasets in capital markets, and are excited by the challenge of lifting the hood on a fast-growing but opaque and fragmented corner of the leveraged credit markets, we want to work with you! * Experienced — 2+ years working in banking/asset management/ratings/data/analysis or any other area of credit markets, especially if that experience includes working with private credit specifically * Personable — Able to build relationships with key market participants and get them comfortable with sharing their data * A team player — Comfortable working with journalists, analysts, engineers and product managers to build a best-in-class database * Detail-oriented — Able to understand nuance and hone in on important details, without losing sight of the bigger picture * Proficiency with data analysis and visualization tools OUR BENEFITS We’re a scaling start up and we enjoy sharing our success, when the company succeeds, we always reinvest that in our people. We also offer huge amounts of responsibility, an abundance of opportunity for growth and a platform to truly excel.   Financial & Insurance   * Competitive Salary: $100,000 - $140,000 * 401(k) (9fin pays 3%, employee contributions are uncapped) * Private Health Insurance, with Dental and Vision * Paid sick leave * Disability Insurance (New York) * Commuter Benefit Time off * 25 vacation days per year * Local public holiday * Hybrid working model, to allow you the flexibility to decide how, where and when you do your best work * Work abroad for up to 3 months a year * 1 month paid sabbatical after 5 years of service * Enhanced parental leave & flexible working arrangements available Training & Culture   * Professional learning and development budget * Bi-annual team socials * Summer and Winter company social events 9fin is an equal opportunities employer At 9fin we are dedicated to building and promoting a fair and inclusive workplace where everyone can reach their full potential and truly belong. We recognize that building diverse teams enables a more creative and productive environment. If you’re excited about this role but your experience doesn’t perfectly align with the job description, we encourage you to apply anyway. You might just be who we’re looking for — either for this role, or perhaps another.

Alpha FMC

Senior Finance Business Partner (Alternatives) at Alpha FMC * Division: Business Operations * Function: Finance * Location: New York (co-located with Alternatives Head of North America)   About Alpha FMC  Alpha Financial Markets Consulting (Alpha) is a leading global consultancy to the financial services industry. Founded in 2003, we have worked for over 20 years to bring together specialist, sector-focused strategy, management consulting and technology expertise to support the entire client transformation lifecycle. Having partnered with more than 1,200 clients worldwide across the asset and wealth management, alternatives and insurance industries, Alpha is truly a trusted advisor for complex change programmes. We now have over 1,180 consultants working with clients across North America, the UK, Europe, Middle East and APAC. In 2024, in recognition of our successful track record and strong growth prospects, Alpha was acquired by Bridgepoint, one of the world's leading quoted private asset growth investors. Our people are at the heart of everything we do. We are delighted that many of our team have built long and fulfilling careers with us, many staying over a decade. We believe this is because Alpha offers a genuinely rewarding place to work: a meritocratic environment where your career can flourish, and a welcoming culture where you can be yourself, connect with others and thrive. As we look to the future, we’re excited to be looking for new Alpha colleagues - individuals who are collaborative, innovative and ambitious. We hope you will join us and help shape the next chapter of our growth journey. Why join Alpha? 1. Established yet entrepreneurial – with over 20 years of success and a proven record on the London Stock Exchange, Alpha offers the stability of an established consultancy with the energy of a fast-growth business. 2. Backed by Bridgepoint – as part of one of the world’s leading growth investors, Alpha benefits from strategic investment that fuels innovation, expansion and new offerings – creating even more opportunity for our people. 3. Exposure to senior leadership – whether you are in an internal or a client facing role, you will have the opportunity to work with and learn from the best of the best – high performers at the top of their game. 4. Learning and growth opportunities – we run tailored training to help you be successful, provide you excellent mentorship, and offer up to 5 days paid training time per year. Perhaps the best training though is the experience on the job – as everyone at Alpha has high responsibility and autonomy, you can develop your skillsets quickly. 5. Performance-driven culture with real impact – advancement at Alpha is based on impact and capability, not tenure or quotas. You’ll have autonomy and see the tangible difference your ideas and decisions make.   Overview of Business Operations While consultants focus on delivery client value, our 'Business Operations' function ensures that the company runs efficiently and appropriately across a number of operational areas: Finance, People, Operations, IT, and Legal, Risk & Compliance. Together, these teams ensure the consultants are fully supported - working from a strong operational base that’s efficient, innovative and compliant. Business Operations doesn’t just enable delivery; it empowers Alpha’s long-term success.   Role & Requirements We are investing into a Senior Finance Business Partner aligned to our Alternatives division. The Senior Finance Business Partner (Alternatives) role is a strategic dual role, embedded into both the business unit (Alternatives) and the Business Operations function (Finance function) to ensure alignment with Alternatives division’s strategic goals, while also maintaining strong ties with Business Operations to uphold functional standards and best practices. The Senior Finance Business Partner (Alternatives) has dual reporting lines: * To the Business Head – reporting to the Global Head of Alternatives who provides day-to-day direction, priorities, and operational objectives. * To the Business Operations – the Senior Finance Business Partner (Alternatives) role reports directly into the CFO, who ensure functional alignment, capability development, and mentoring support. This structure enables the Senior Finance Business Partner (Alternatives) to deliver tailored finance solutions that are both strategically aligned with Alternatives and consistent with Group-wide Finance practices. Your key responsibilities include: * Strategic Financial Leadership: * Provide expert financial advice and guidance to senior leadership and business heads to support strategic business planning and decision-making. * Act as trusted advisor to Business Unit (BU) leadership on all financial matters. * Drive discussions on resource allocation, investments, and returns. * Business Unit Finance Strategy: * Identify potential financial risks and opportunities, contributing to the development of strategies that drive efficiency, improve financial performance, and reduce risk. * Align BU financial plans with overall firm strategy and growth ambitions. * Translate commercial goals into actionable financial objectives. * Advise BU leadership on profitability cost optimization and investment priorities. * Strategic Project Support: * Lead finance modelling and scenario analysis for BU initiatives. * Support evaluation of new client opportunities and pricing strategies. * Monitor project financials to safeguard profitability and cash flow. * Finance Delivery Team Mobilization and Monitoring: * Ensure smooth delivery of transaction services (AP, AR, payroll). * Monitor service performance and escalate where required. * Provide feedback to improve efficiency and accuracy of Finance delivery team. * Financial Planning and Analysis: * Oversee the development and management of the budgeting process in alignment with corporate timelines. * Develop rolling forecasts incorporating demand, pipeline and costs. * Support leaders in making proactive course corrections. * Track key performance indicators (KPIs) to drive value creation across revenue/profit/cashflow, analyze deviations from targets, and produce insightful financial reports for senior management. * Analyze revenue, utilization and margin performance drivers. * Provide actionable insights on trends, risks and opportunities. * Benchmark BU performance against peers and market norms. * Business Insight and Advisory: * Act as a trusted advisor, translating complex financial data into actionable insights to help non-finance stakeholders understand business performance and make data-driven decisions. * Analyze client/ project profitability and pricing structures. * Provide insights to improve margin management and contract terms. * Support leadership in commercial negotiations. * Cost Management and Optimization: * Identify cost-saving and efficiency opportunities across BU operations. * Partner with leaders to track discretionary spend. * Benchmark BU cost base against internal and external best practice. * Investment Business Cases: * Collaborate with BU leaders to build and evaluate investment cases. * Ensure alignment with financial return thresholds. * Track outcomes against expected budgets. * Mentoring & Oversight: * Oversight and mentoring of a Finance Business Partner (Alternatives) based in London   Qualifications: Education: * University degree in Finance, Accounting, Business, or a related field (or equivalent experience). * Professional finance qualification (e.g. ACA, ACCA, CIMA) preferred. * Minimum of 7 years of experience in a Finance role, with at least 2 years in business partnering capacity. Skills and competencies: * Strong analytical and data interpretation skills to build financial models, analyze complex data sets, and identify key financial drivers. * Excellent leadership and communication skills to effectively convey financial insights to non-financial stakeholders. * Proven ability to build and maintain relationships across different levels of the organization. * Ability to think long-term, contribute to the development of new strategies, and identify opportunities for business growth and financial improvement. * A proactive, collaborative, positive approach to helping the organization succeed. Good to have: * Experience within a professional services firm (ideally within management consulting) * Experience or interest in the financial services industry * Experience of our systems (e.g., Salesforce, Sage) and data visualization tools (Pigment/PowerBI).   Location and working patten: * Office-based in New York. For this role it is important that this individual is co-located with the business and is able to attend key meetings in person – e.g. senior leadership meetings, strategic initiative workshops and 1:1s. We expect that on average this will require c. 2-3d/w in the relevant office, but this may flex up or down depending on the week.   Benefits & Compensation * Competitive salary with annual profit-sharing opportunity  * 401k/RRSP matching  * 25 days of annual paid time off  * Supplemented medical, dental and vision coverage  * Laptop and mobile phone    There are a wide range of factors that are considered in making compensation decisions including but not limited to - skill sets, experience and training, and licensure and certifications. A reasonable estimate of the range is $190,000 to $235,000 subject to change based on salary benchmarking. In addition to the base salary, employees would be eligible for both variable and non-variable benefits.    Our Commitment to Inclusion At Alpha, diversity, equity and inclusion are critical to our success. Our priorities show a focus on fostering an inclusive, equitable workplace where individuals are treated fairly regardless of gender or background. We welcome applications from disabled people and are committed to making our recruitment process and workplace accessible and inclusive for everyone.   Data Privacy Policy: Full details around what data we hold, why we hold it and for how long are available in our recruitment privacy statement (https://alphafmc.com/privacy-policy/).