Assistant Controller

Assistant Controller

Dutch

ABOUT US Dutch Vet is transforming veterinary care by making expert treatment accessible anytime, anywhere. Our mission is simple: help every pet live their happiest, healthiest life by connecting pet parents with licensed vets through seamless virtual visits. We’re the only veterinary telemedicine service that can diagnose, prescribe, and ship medications directly to customers in most states. For less than $100 per year, Dutch offers real relief and convenience for pets and their families. As one customer put it: “Dutch was the only site that would diagnose and prescribe meds as well as ship the meds.” Here’s what other customers have said about Dutch Vet: "The easiest vet visit you'll ever have.” "More thorough than my in-person vet.” "No nonsense, quick, easy and friendly veterinarian. Much cheaper than our regular local vet that couldn’t get us in. So glad I found Dutch!" Backed by world-class investors including Forerunner Ventures, Eclipse Ventures, and Bling Capital, our team is made-up of successful startup founders (Hims, PlushCare, Nasty Gal) with expertise in scaling enterprises (TripAdvisor, Walmart, BARK). Featured in TechCrunch, Forbes, Wired, and Axios, Dutch is setting the standard for quality, accessibility, and compassion in pet care. ROLE OVERVIEW We are seeking an Assistant Controller to build and scale the accounting function through a period of rapid growth. This leader will report to the Chief Financial Officer and own core accounting operations, financial reporting, audit readiness, and process transformation as the company scales from sub-$100M revenue to well beyond $1bn ARR. The ideal candidate combines strong technical accounting expertise with hands-on operational leadership, systems implementation experience, and a passion for leveraging AI and automation to drive efficiency. This role will partner closely with Finance, Marketing, Operations, FP&A, Legal, and external auditors to establish a scalable, best-in-class accounting organization capable of supporting a high-growth consumer subscription business.

Assistant Controller (D/F/M)

QphoX

QphoX is looking for an Assistant Controller to support the CFO in the day-to-day finance operations of a fast-growing technology company. The role combines financial administration, month-end closing, reporting support, payroll coordination, intercompany reconciliations and assistance with grant/subsidy reporting. The Assistant Controller will work closely with the CFO, management team, external accountants, payroll providers and colleagues across the business to ensure that financial information is accurate, complete and on time. This position is well suited to someone who is highly structured, detail-oriented and comfortable working in a scale-up environment. The successful candidate will be confident using accounting software (Exact Online), handling Dutch accounting processes, and supporting the professionalization of the finance function. Key responsibilities: * Process supplier invoices, customer invoices, expense claims and bank transactions in Exact Online, ensuring correct coding, VAT treatment and supporting documentation. * Prepare supplier payment runs, monitor outstanding receivables, follow up on overdue customer invoices and maintain accurate AP/AR records. * Support month-end close activities, including bank reconciliations, balance sheet reconciliations, accruals, deferred revenue/cost entries, inventory/COGS checks and intercompany reconciliations. * Coordinate monthly payroll administration with the external payroll provider, including employee changes, expense reimbursements and payroll-related accounting entries. * Assist with management reporting, year-end financial reporting, external accountant queries, subsidiary transactions and grant/subsidy reporting. Skills and knowledge you will bring to QphoX: * 2-5 years experience in Dutch financial administration, bookkeeping or assistant controller work, preferably in a growing company or international group. * Strong working knowledge of accounting and expense software packages (preferably Exact Online). * Good understanding of Dutch VAT, invoice requirements, expense processing and basic payroll administration. * Ability to perform month-end reconciliations and understand balance sheet and profit-and-loss movements. * Experience with accounts payable, accounts receivable, supplier payments and debtor follow-up. * Strong spreadsheet (Excel or Google Sheets), online database, expense management and payroll software skills. * Be accurate, proactive, discreet and well-organized, with the ability to manage deadlines and improve finance processes over time. * The ideal candidate has completed or is working towards a relevant finance qualification. Our Ideal Candidate: The ideal candidate is hands-on, accurate and motivated by building reliable financial processes. They enjoy working with numbers, systems and people, and are comfortable moving between day-to-day financial administration and broader reporting tasks. They are proactive, responsible and eager to improve how finance operations are structured, documented and delivered. They will be confident working independently, while also knowing when to ask questions and involve the CFO, accountants, payroll provider or other colleagues. Teamwork is an essential value of our company, hence fitting into the team is crucial. Finally, we have a positive and fast-paced learning environment. We strongly encourage people of any underrepresented group to apply as we are committed to diversity and work to build an inclusive environment where all people, regardless of gender, race, religion, or background, can thrive. Benefits and other perks of working with us: * Competitive salary * Employment stock ownership plan * End-year performance-based bonus * 25 days of holidays on a full-time basis * Career growth opportunities * Opportunities to network and connect About us: At QphoX we strive to be an inclusive place where a diverse mix of talented people want to come, to learn, to live their passion and do their best work. We are dedicated to promoting equality, creating a safe environment for everyone, and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, age, socioeconomic background and all the other fascinating characteristics that make us different. We truly think diversity is a strength and working in a diverse environment, and being exposed to a variety of perspectives makes us stronger as a team and better human beings.

Assistant Controller-Accounting-Exempt

Unknown Employer

SUMMARY The Assistant Controller will be a key leader within the accounting department.  This role will oversee core financial operations, including period-end closing, budgeting, forecasting, and compliance with tax and audit requirements. Directly oversee accounts payable, staff accountant(s) and mail room.  This role ensures accuracy and integrity across financial systems, reconciliations, and reporting. The position supports strategic decision-making through financial analysis and close collaboration with department heads and senior executives. Success in this role requires team engagement, cross-functional leadership, and commitment to being a reliable asset to the company while upholding high standards.   EDUCATION AND/OR EXPERIENCE                                             Bachelor's degree from four-year college or university in Accounting or Business Management is required.  Prefer five years’ related hospitality experience.  Experience with Acumatica, TrueSky, and/or Agilysys POS/PMS and AI applications to improve efficiencies is a strong plus.  Must be proficient in excel.    ESSENTIAL DUTIES AND RESPONSIBILITIES * Support fiscal period closing process including assisting with accurate and timely financial statement preparation and distribution.  Identify solutions to discrepancies where finances are concerned. * Assist with reconciliation on balance sheet accounts each period. * Ensure integrity of PMS, POS and all subsystems that deal with revenues, settlements, ordering and inventory.  * Ensure all tax regulations are followed and filed in a timely manner. * Assist with cash flow reporting based on upcoming spend projections * Ensure Accounts Payable Department is following all internal and external policies and procedures.  Paying vendors accurately and timely while continuing to explore innovative ways to reduce cost for the department. * Assist with all audit requirements. * Analyzing operation trends to help leadership make financially sound decisions . * Assist with quarterly forecasting and yearly budgeting process and system maintenance. * Maintain storage of accounting documents and comply with retention requirements.  * Attend regular departmental and managerial meetings.  Interact closely with all department heads and assist with a high-level support to Controller, Directors and VP’s   SUPERVISORY RESPONSIBILITIES Manage Accounts Payable department, staff accountant(s) and mail room.  This role is responsible for the overall direction, coordination, and evaluation of these units. These inlets supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees.  Planning, assigning, and directing work. Appraising performance; rewarding and disciplining employees and addressing complaints and resolving problems.   COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of accounting software (Acumatica), POS and PMS systems (Agilysys products);  Inventory/order systems (Yellow Dog & Eatec); Excel and Word.   PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.   WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.