VML & Ogilvy | Executive Assistant, Japan

WPP

WPP is the trusted growth partner for the world’s leading brands.  We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.    We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.   Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.    For more information, visit WPP.com.   About Us　会社概要 VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond. VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY). VML & Ogilvy Japan GK embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide creative agency that represents global clients. The more inclusive we are, the more brilliant work we can create together. Role Overview:   Assistant Producerは、BEATチームにおいてProducerをサポ ートしながら、デジタルクリエイティブ制作におけるプロジェクト進行の円滑化を担うポジションです。 日々の進行管理や社内外の調整業務を通じて、プロジェクトがスムーズに進行するよう支援します Key Responsibilities： 1.プロジェクトサポート業務 ・Producerの指示のもと、プロジェクト進行のサポ トを実施 ・スケジュ ル管理、タスク管理、進行状況のアップデ ート ・会議の調整、議事録作成、アクションアイテムの整理・共有 2.クライアントおよび社内コミュニケ ション補助 ・クライアントとの基本的なコミュニケ ションサポート（メ ル対応、資料送付など） ・社内クリエイティブチームとの連携・情報共有 ・指示内容や要件の整理 3. 制作進行管理の補助 ・制作物（Web、eDM等）の進行状況の管理補助 ・納期遵守に向けた進行調整およびリマインド ・TCIとのやり取りのサポート 4. 品質管理サポート ・成果物の基本的なチェック（誤字脱字、レイアウト崩れなど） ・ガイドラインや指示内容に基づいた確認業務 Desired Skills & Experience: 1.経験・専門スキル ・デジタル制作、広告、マ ケティング、またはプロジェクトサポ ト業務の経験（1〜3年程度が望ましい） ・基本的なビジネスコミュニケ ションスキル（メール・資料作成など） ・スケジュ ル管理やタスク整理などの基本的なプロジェクト管理スキル 2.技術知識・ツールスキル ・Asana,Smart sheetなどのプロジェクト管理ツ ールの使用経験 ・Figmaなどのデザインツ ルに関する基礎知識 ・Web制作やデジタルマ ケティングに関する基本理解 3.人物像・ソフトスキル ・高い整理能力と細部への注意力を持ち、タイトなスケジュ ル下で複数の複雑なプロジェクトを同時並行で管理できる方。 ・課題に対して受け身ではなく、積極的かつ創造的に解決策を導き出す問題解決志向。 ・協調性が高く、変化に柔軟に対応でき、成果にこだわりながら高品質で評価につながるデジタルクリエイティブの提供に情熱を持つ方。 ４．語学力 ・社内外の多様なステ クホルダ やクライアントと円滑にコミュニケ ションを行うため、日本語・英語ともにビジネスレベル（読み・書き・会話）が必須。 ----------------------------------------------------------------------------------------------------------------------------------   KEY RESPONSIBILITIES: 1. Project Support * Provide project execution support under the guidance of the Producer. * Manage schedules, track tasks, and provide progress updates. * Coordinate meetings, draft meeting minutes, and organize/share action items. 2. Client & Internal Communication Support * Assist with basic client communications (e.g., email correspondence, sending deliverables/materials). * Liaise and share information with the internal creative team. * Organize and clarify project instructions and requirements. 3. Production Workflow Management Support * Assist in managing the production workflow for deliverables (Web, eDM, etc.). * Coordinate schedules and send reminders to ensure deadlines are met. * Support communication and coordination with TCI. 4. Quality Control Support * Perform basic quality checks on deliverables (e.g., proofreading for typos, checking for layout issues). * Conduct review and verification tasks based on guidelines and project instructions.   DESIRED SKILLS & EXPERIENCE: 1. Experience & Professional Skills * 1–3 years of experience in digital production, advertising, marketing, or project support roles is preferred. * Strong basic business communication skills (e.g., email etiquette, document preparation). * Essential project management skills, including schedule management and task organization. 2. Technical Knowledge & Tool Proficiency * Experience using project management tools such as Asana or Smartsheet. * Basic knowledge of design tools like Figma. * Fundamental understanding of web production and digital marketing. 3. Mindset & Soft Skills * Exceptional organizational skills and high attention to detail, with the ability to manage multiple complex projects simultaneously under tight deadlines. * A proactive, solution-oriented mindset rather than a reactive approach to challenges. * Collaborative, adaptable to change, and passionate about delivering high-quality, impactful digital creative work. 4. Language Skills * Business-level proficiency (reading, writing, and speaking) in both Japanese and English is required to communicate effectively with diverse internal and external stakeholders and clients.     #LI-DNP We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. PLEASE READ OUR PRIVACY NOTICE (HTTPS://WWW.WPP.COM/EN/CAREERS/WPP-PRIVACY-POLICY-FOR-RECRUITMENT) FOR MORE INFORMATION ON HOW WE PROCESS THE INFORMATION YOU PROVIDE.

WPP

WPP is the trusted growth partner for the world’s leading brands.  We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.    We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.   Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.    For more information, visit WPP.com.   JOB OVERVIEW: As a Creative Director at VOJ, you are a pivotal leader responsible for inspiring, overseeing, and ultimately delivering brilliant creative products for our major brand clients. You are the driving force behind campaigns that not only meet business objectives but also make our clients and their brands famous, all while upholding the high creative standards of VOJ. You are the manager, the inspirer, the overseer, and the accountable party for the creative output, ensuring every piece of work is as brilliant as possible and contributes to client success and our agency's legacy. Key RESPONSIBILITIES: * Strategic Client Understanding: Deeply immerse yourself in understanding clients' business challenges and opportunities to ensure creative solutions are strategically aligned and impactful. * Brief Development & Scrutiny: Critically question and refine creative briefs, ensuring they are unique, strategically sound, and directly linked to business objectives. If discrepancies arise, you will lead the process to correct them, then effectively communicate and inspire your teams with a clear, compelling vision. * Creative Innovation & Expansion: Challenge and inspire your creative teams to develop brilliant, innovative responses to briefs. Furthermore, encourage and foster thinking beyond the immediate brief, proactively proposing smart initiatives that can significantly advance clients' brands. * Project Leadership & Oversight: Maintain a consistent oversight of each project's progress, actively stepping in to provide motivation, strategic input, and creative solutions to ensure teams deliver the highest quality work, on time and within budget. * Seamless Communication: Facilitate clear, frequent, and proactive communication across all project stakeholders to prevent misunderstandings and ensure smooth execution from conception to delivery. * Executive Alignment: Regularly update and collaborate with the Senior Creative Director and above to garner their insights and keep them fully informed of project progress and key developments. * Account & Client Partnership: Collaborate closely with account management to ensure they possess a thorough understanding of the creative work, enabling them to effectively present and "sell" ideas to clients. Be readily available to engage with clients directly to articulate the value and impact of the creative solutions, whenever necessary. SKILLS & QUALIFICATIONS: * At least 5 years of demonstrated experience in managing and leading creative teams within an agency or in-house setting. * A minimum of 10 years of experience in producing impactful advertising, digital, social media, and content campaigns, with a proven track record of successfully collaborating with clients to achieve their marketing goals. * Exceptional ability to articulate complex marketing strategies and agency ideas clearly, persuasively, and with confidence. * Proven experience in conceptualizing and executing integrated creative work across a diverse range of channels, with particular expertise in digital campaigns, alongside strong experience in video production, brand activations, and promotional initiatives. * Adept at managing, mentoring, and inspiring creative teams, with the ability to impartially judge work, identify the strongest ideas, and collaboratively develop them to their full potential. * Native Japanese language proficiency is required. Conversational English or higher is a significant advantage. * Proficiency in leveraging WPP Open platforms and a commitment to guiding junior and mid-level team members on WPP's AI policy, ensuring clear understanding and compliant application across all projects in collaboration with WPP AI and legal teams.   #LI-DNP  We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. PLEASE READ OUR PRIVACY NOTICE (HTTPS://WWW.WPP.COM/EN/CAREERS/WPP-PRIVACY-POLICY-FOR-RECRUITMENT) FOR MORE INFORMATION ON HOW WE PROCESS THE INFORMATION YOU PROVIDE.

WPP

WPP is the trusted growth partner for the world’s leading brands.  We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.    We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.   Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.    For more information, visit WPP.com.   We are looking for a Creative Director to lead creative strategy and execution for key clients across Beauty, Feminine Care, and Tech. This role requires strong conceptual leadership and excellent craft standards, with the ability to drive performance in social media and content ecosystems, alongside data- and AI-enabled marketing approaches. You will shape integrated campaigns from idea to delivery, guide multidisciplinary teams, and build trusted client relationships through clear storytelling and confident presentations in both Japanese and English. You will also bring a sharp understanding of consumer insight, particularly in categories where empathy and nuance materially improve creative relevance and effectiveness. WHAT YOU'LL DO * Lead the development and execution of creative strategies and concepts for clients across Beauty, Feminine Care, and Tech * Take ownership of creative leadership for a major Feminine Care business, leveraging strong TVC production experience and production control capability * Drive innovative ideation across PR, activation, digital, and commerce * Lead creative work across social media and content production, driving strong performance and creative effectiveness * Partner with strategy, data, media, and marketing platform teams to translate insights (including data/AI learnings) into effective creative solutions * Lead and develop the creative team in line with WPP’s vision for diverse leadership, coaching talent and raising creative standards * Own client presentations and workshops in Japanese and English, building strong, long-term relationships and confidence in creative leadership * Direct high-quality visual outputs, especially in Beauty, including key visuals and product cut work, ensuring craft excellence across deliverables WHAT SUCCESS LOOKS LIKE * Campaigns and content that are insight-led, culturally sharp, and commercially effective * Strong leadership across integrated workstreams (TVC, PR, activation, digital, commerce) * A creative team that feels energized, clear on direction, and consistently producing higher-quality work * Client trust built through clear rationale, strong presentation, and reliable delivery WHAT YOU'LL NEED * Experience in an agency or in-house creative organization at Lead / ACD / CD level * Strong creative leadership in Beauty and/or Feminine Care categories; Tech experience is a plus * Proven experience leading TVC production and managing production control (quality, timelines, stakeholders) * Ideation and execution experience across PR, activation, digital, and commerce * Deep understanding of social media and content production (not only campaign decks) * Strong interest in leveraging data and AI-enabled marketing platforms to build better creative solutions * Confident presentation capability in both languages * Business-level English (presentation capability required) * Native-level Japanese (presentation capability required) * Proficiency in Adobe Creative Suite and Keynote/PowerPoint * Experience using generative AI for ideation and/or using AI agents in creative workflows is strongly preferred * Creative background may be copy-based or art-based; what matters most is the ability to deliver the outcomes described above WHO YOU ARE * You turn consumer insight into creative that feels true, modern, and effective, especially in categories where nuance matters * You embrace change and actively explore new creative approaches and technologies * You bring strong leadership energy: you motivate teams, raise the bar, and grow people * You collaborate smoothly across diverse teams and stakeholders in a global environment * You balance logical thinking with strong creative ideation: clear rationale and strong ideas ABOUT US VML & OGILVY JAPAN GK WAS ESTABLISHED IN APRIL 2019 AS A PARTNERSHIP BETWEEN GEOMETRY GLOBAL AND THE OGILVY GROUP TO ENHANCE OUR OFFERING TO BRANDS IN JAPAN IN SUPPORT OF THEIR BUSINESS AMBITIONS AND MARKETING OBJECTIVES. WE BELIEVE IN THE POWER OF CREATIVITY TO DRIVE MEANINGFUL CHANGE THAT DELIVERS POSITIVE BUSINESS OUTCOMES. NOW MORE THAN EVER THE ABILITY FOR AN AGENCY TO FLEX AND ADAPT TO CLIENTS CHANGING NEEDS IS VITAL IN THE APPLICATION OF COMMUNICATIONS, BRAND EXPERIENCE, COMMERCE AND TECHNOLOGY. OUR BLEND OF GLOBAL AND LOCAL EXPERTISE AND MARKETING CAPABILITY IS DESIGNED TO MEET THE CHALLENGES OF TODAY WHILE SETTING OUR CLIENTS UP FOR SUCCESS FROM TOMORROW AND BEYOND. VML & OGILVY JAPAN GK IS A WPP COMPANY (NASDAQ: WWPGY)   #LI-DNP  We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. PLEASE READ OUR PRIVACY NOTICE (HTTPS://WWW.WPP.COM/EN/CAREERS/WPP-PRIVACY-POLICY-FOR-RECRUITMENT) FOR MORE INFORMATION ON HOW WE PROCESS THE INFORMATION YOU PROVIDE.