Administrative Coordinator

Stripe

WHO WE ARE ABOUT STRIPE Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. ABOUT THE TEAM The administrative team works with Stripe's leaders to support their day-to-day administrative and operational needs. WHAT YOU'LL DO In this role, you'll be a critical part of supporting our business function. RESPONSIBILITIES * Provide complex and proactive calendar support for multiple leaders * Make recommendations for your leaders with regard to their time management, prioritization, delegation, and organization * Coordinate domestic and international travel and manage all related details * Prepare and submit expense reports on behalf of your leaders WHO YOU ARE We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. MINIMUM REQUIREMENTS * 1+ years of administrative experience at a quickly-scaling or large company * You are incredibly organized, with superb attention to detail and a strong ability to execute. * You are excellent with time management and able to quickly shift tasks and priorities as needed. * You have a knack for working across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient. * You communicate, perform, and react well under pressure or ambiguity. * You are adept at handling sensitive information and situations with care and confidence. * You are able to anticipate and respond to the needs of others before they arise. PREFERRED QUALIFICATIONS * You have experience in a high-growth technology startup. * Experience with Google Suite * Experience supporting multiple complex calendars * Experience booking and managing both domestic and international travel arrangements * Experience with expense reporting

Stripe

WHO WE ARE ABOUT STRIPE Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. ABOUT THE TEAM The global ABP Team acts as a critical platform that enables and improves efficiencies and effectiveness across Stripe by providing high-value, high-impact administrative support to leadership. The global ABP Team is a recognized and valued team that is integral to how Stripe operates. A crucial part of the global ABP Team is our Administrative Coordinator team—a centralized group of highly motivated and skilled individuals who offer core administrative support to Stripe leaders. WHAT YOU’LL DO As the Administrative Coordinator program and team grow, you'll find ways to successfully build processes and systems for scale, manage hiring practices that maintain the Stripe talent bar, and manage individual contributors across multiple regions. Additionally, you'll build relationships with key stakeholders and leaders across the organization that enable and support the work of the Administrative Coordinators and the larger global ABP Team. You'll report to and partner closely with the ABP Program Manager and support operational efforts, programming, and processes for the global ABP Program, including operating cadence, rhythm of business, and documentation. RESPONSIBILITIES * Manage and lead a team of Administrative Coordinators * Maintain an understanding of team workload and bandwidth * Develop and maintain adherence to the scope of the program and ensure individuals are set up for success * Maintain an understanding of team and individual performance and quality of support * Develop and maintain program documentation and guidelines * Provide regular and frequent feedback and coaching to individual team members * Address program escalations, feedback, and concerns * Develop strong executive, peer, and stakeholder relationships, maintaining effective communication channels and influencing without authority * Manage the headcount and capacity planning process in partnership with the ABP Program Manager * Manage the onboarding and training (and associated logistics) for new Administrative Coordinators * Serve as an expert on Stripe- and ABP-related policies and guidelines (e.g., travel and expenses) and enforce with the team—provide guidance and expectations around administrative best practices, tools, and processes * Identify and solve large-scale, ambiguous, and complex problems with company- and org-wide impact and drive org-wide strategic improvements * Drive key changes to programs to achieve future-state objectives, including processes, documentation, measurement, etc. * Draft and distribute comms across the ABP Team and to key stakeholders * Ideate and implement process improvements for the global ABP Program * Drive efficiency through simplification, automation, and continuous improvement of systems, processes, and ways of working * Contribute to strategic planning and roadmapping for the global ABP Program * Support existing tools, processes, templates, playbooks, and knowledge management efforts * Exhibit excellent judgment on sensitive and cross-functional issues, building collaboration between leaders, sub-teams, and the larger organization WHO YOU ARE We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. MINIMUM REQUIREMENTS * Experience managing stakeholders and influencing critical client relationships * Experience in headcount planning and hiring practices * Experience in project and program management * Experience as an Administrative or Executive Assistant or deep knowledge of the administrative support role PREFERRED QUALIFICATIONS * Experience managing or leading individuals or a small team * Experience in managing global programs * Experience mentoring, growing, and developing individual contributors * Experience managing bandwidth and balancing workloads of multiple individuals

COALITION CLEAN BALTIC

Coalition Clean Baltic – CCB is a politically independent network, uniting 28 environmental NGOs, as well as partners and experts from 11 countries surrounding the Baltic Sea, promoting the protection and improvement of the Baltic environment and its natural resources. CCB Secretariat is based in Uppsala, Sweden. CCB is recruiting a [full-time] Project Coordinator to play an important administrative role in implementing the EU LIFE QuietWaters Project (Towards regionally coordinated actions to reduce underwater noise emissions from existing and future recreational crafts in the Baltic Sea), for the period 1 September 2026 - 31 August 2030. QuietWaters aims to address the reduction of underwater noise pollution from existing and future recreational crafts in the Baltic Sea. Through baseline assessments, pilot studies, stakeholder engagement, policy support, capacity building and awareness raising activities, the project will contribute to the EU's efforts to achieve Good Environmental Status in its marine waters. Moreover, it will pave the way for a quieter, healthier Baltic marine environment, supporting the regional objectives of the HELCOM Baltic Sea Action Plan (BSAP) and the Regional Action Plan on Underwater Noise (RAP). You will work closely with the CCB Project Manager and project partners in Sweden and beyond on different topic-wise issues to ensure effective implementation of the project. You will also be able to support the development and coordination of CCB’s strategic and thematic plans and their effective implementation. Primary tasks and responsibilities Schedule meetings, prepare agendas, take meeting minutes and distribute them with project partners Collect data from project partners and aid in reporting process of the project Support Project Manager and Financial Manager with bookeeping of the project, audit processes, and compliance documentation Organise project events and workshops as well as stakeholder meetings (including registration, venues, catering, travel and logistics) Coordinate any post-event evaluation or feedback collection Implement green procurement of the project and produce a Green Project Management Handbook Support monitoring and evaluation processes Support communication activities of the project including drafting communications and newsletters as well as the development of summary annual reports and a final report of the project Support implementation of risk assessments and mitigation activities In addition, you will support the Project Manager to Communicate and report to Financial Manager and Executive Secretary about project progress, issues and achievements Communicate with and handle requests from project funders Implement obligations under the project´s Grant Agreement together with Financial Manager Implement management strategy defined in project´s work plan and consortium agreement Facilitate collaboration among project partners and moderate consortium meetings Handle any consortium changes/issues Follow progress of project implementation according to Work Plan and budget - monitor progress against objectives and KPIs Ensure proper reporting and track of deliverables and deadlines, including co-funding projects Represent and communicate project progress in relevant fora (e.g. EU, ASCOBANS, HELCOM, EUSBSR) Pursue collaboration with sister projects Implement risk assessment of the project (identify risks, develop specific risk assessments and implement mitigations according to Consortium Agreement and Grant Agreement) We are seeking candidates with: Qualification and competence in administration of international projects funded by EU LIFE Programme Previous experience in similar positions, e.g. working in multicultural environment, as well as competences in events organization and green procurement Skills and experience in communication tools and channels, e.g. newsletter tool EU citizenship or at least residence and work permit in order to travel for work purposes Excellent proficiency in spoken and written English Knowledge of global, EU and regional environmental policies, preferably in the NGO sector We would also welcome interest from candidates who have been working in wider/non-marine environmental policy areas, if they can demonstrate relevant skills and knowledge. Desirable skills Experience of working for a non-profit organization is a merit. Working knowledge of any other language common in the Baltic Sea area, including Swedish (preferably), Danish, Finnish, German, Polish, Latvian, Lithuanian, and Estonian. If you are an adaptable, people-oriented and solutions-focused professional with advocacy or campaigning expertise, a positive disposition, a passion for environmental conservation, vibrant team spirit and a can-do attitude, we’d love to hear from you! Contract Terms Salary: Salary comparable to NGO staff in Sweden and in accordance with the Collective Agreements of the respective unions. Starting level 35,000 SEK gross, subject to adjustment depending on experience and annual increase. Location: Preferably in Sweden or willing to move to. Work from Uppsala or Stockholm is desired. Several joint offline events for the whole Secretariat staff and CCB Council expected per year in Sweden. Travel: Candidates should be flexible to travel as required for meetings and events – mostly within the Baltic Sea Region. You may need to be able to participate in occasional events on weekends. Contract type: Project-based position with 6-month probation period. Starting time: Preferably, latest on 1 September 2026, depending on availability of the chosen candidate. Application and deadline Send your CV (max. 2 pages) together with a personal letter (max. 1 page) by 01 August 2026 to secretariat@ccb.se. Being an international organization, CCB’s work is carried out in English. Please note: Applications submitted in any other language will not be considered. Incomplete applications (e.g. lacking either CV or personal letter) will be also not considered. For any inquiries: above email or CCB Executive Secretary: mikhail.durkin@ccb.se, +46 739 770 793. In the application and hiring process, CCB will not discriminate against any individual based on race, colour, sex, language, religion, national or social origin, property, disability, age, family status, sexual orientation and gender identity, economic and social situation.