Junior Finance & Administration Assistant - Aethos Monterosa

Anthos Fund & Asset Management

Purpose of the role: Responsible for support of clients who use Anthos Digital Platform, the day-to-day operations of Anthos Payment Support, support the APS-users and for (preparing) opening and closing accounts for clients at partner banks. The team also fills in the product owner role for both ADP and APS.   Key Responsibilities: Support clients who use Anthos Digital Platform * First-line support for clients * Dispatch of support cases to specialists in the Family office * Monitor progress of support cases * Analyse cases, detect possible improvements and implement them where possible. (Preparing) Opening / closing client accounts at partner banks * Frequent communication with Client Advisors / Client Advisor Assistants * Submitting requests to and working with partner banks * Channelling flow of documents (PoA, customer adherence form, account form document) * Making modifications and changes in TRAX * Verifying that data are displayed correctly in databases and on the Anthos Digital Platform Manually executing tasks that cannot (yet) be automated: * Technical checks and approvals of transaction * Maintaining static data * Monitoring and checking static data regularly * Removing static data that are no longer used * Reconciling payments not processed automatically Maintaining operational contact with: * Colleagues within the country organisations who: * Are involved in the support of clients who use the ADP. * Initiate payments and / or approval through FIS and ALOS * Partner banks * TheMoneyer * Development team ADP * Kyocera/RecSolution (ALOS) * Co-workers responsible for TRAX and SWIFT Main point of contact for colleagues in relation to: * ADP * Operation of APS * Use of APS Controlling and monitoring ADP and day-to-day operations of APS and accounts for clients at partner banks. * Detect issues in both the payment flow and ADP. * Solve issues or make sure issues are solved by internal and/or external parties * Flagging, posting and securing improvements to both ADP and the payment process (by automation, improving processes etc) * Participating in projects that might affect ADP and/or APS   Key Requirements: Practical/Technical knowledge: * Less important for the junior-role but an advantage if relevant knowledge and experience (as mentioned below) is available. * At least 3 (medior-role) or 7 (senior-role) years’ experience in financial transactions * Experience in a digital service organisation * Experience with applications associated with APS (ALOS, TRAX, TheMoneyer, SWIFT) is a plus * Experience in one of the following disciplines: marketing, IT, customer/client service, client relationship management or market research * Experience of working in an international organisation * Affinity with a process-based approach * Experience with LEAN is a plus * Experience with AGILE is a plus   Planning, organising and integrating managerial knowledge: * Shows strong commitment to own work and achieving objectives * Action on decision-making; commits himself/herself by expressing opinions, taking action * Sets high standards regarding the quality of products and services and acts accordingly. (Curiosity, reliability, credibility, continuous improvement.) * For senior-role: Excellent planning and organisation skills; flexible and stress-resistant by nature and able to proactively reprioritise tasks as needed   Communication and influencing skills: * Demonstrates the ability to convey thoughts and express ideas effectively using speech in individual or group situations; attends to and fully comprehends what others are saying * Establishes relationships with people easily; develops and maintains a network of contacts that can provide information, help and access to others * For senior-role: Is able to act and communicate at all levels in the organisation – from employees to family and board members   Freedom to act: This role is filled by an independent self-starter, not adverse to taking ownership and accountability, but also knowing when it is critical to engage with internal stakeholders to ensure alignment of approach. This role will work with key stakeholders, such as the Head of ADP/APS and other specialists.   Scope: Accountable for the successful day-to day operation of ADP and APS, focused on the services described in the key result areas.   Impact: This role has a degree of direct and indirect influence: * Direct impact: Satisfaction of Head of ADP/APS * Indirect impact: Anthos Family Office department.   Competencies/Behavior: * Collaboration (team, cross-functional and cross-border) * Team player * Quality driven * Strong eye for details combined with helicopter view * Eagerness to learn and develop themselves * Focus on improvements * Structured way of working * SENIORITY LEVEL Mid-Senior level * INDUSTRY * Financial Services * Accounting * Banking * EMPLOYMENT TYPE Full-time * JOB FUNCTIONS * Finance * Administrative * Customer

WPP

WPP is the trusted growth partner for the world’s leading brands.  We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.    We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.   Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.    For more information, visit WPP.com.   Why we're hiring: The Assistant Manager – People Operations will play a pivotal role in managing, streamlining, and scaling our People operations. This person will oversee the end-to-end employee lifecycle, manage HR systems, and ensure seamless service delivery. This role requires a data-driven, highly organized professional who can balance hands-on execution with strategic process improvements to elevate the overall employee experience. What you'll be doing: 1. Employee Lifecycle Management & Onboarding * Onboarding & Integration: Plan, execute, and continuously improve the onboarding journey for new hires, ensuring a seamless transition and positive first impression. * Documentation & Compliance: Oversee the collection and verification of candidate documents and resolve any documentation discrepancies or insufficiencies. * Background Verification (BGV): Support and monitor the end-to-end BGV process managed by third-party vendors, ensuring timely completion and compliance. * Probation & Confirmations: Manage the end-to-end probation tracking and confirmation process within Workday, coordinating with department heads for evaluations and issuing confirmation letters. * Exit Process: Manage end-to-end exit process within Workday, coordinating with departments such as IT, Finance, Administration, etc. for clearances and providing FNF inputs to payroll and issuing Experience and Relieving letters to the exiting employee. 1. Payroll & Benefits Administration * End-to-End Payroll Management: Oversee and execute timely and accurate monthly payroll processing for employees across all India locations. * Input Auditing & Approvals: Review and approve payroll inputs, including new joiners, exits, salary revisions, leaves, attendance data, etc. * Benefits & Wellness: Administer employee benefits programs, including Group Medical Insurance, Group Term Life Insurance (GTL), and other corporate wellness initiatives. Own data inputs and proper record-keeping for insurance benefits. * Queries & Resolution: Act as the primary point of contact for employees regarding People process queries. Track and analyse recurring employee concerns and recommend improvements. 1. HR Systems, Data, & Reporting * HRIS Management: Monitor and maintain the internal HRIS (Workday), ensuring 100% data integrity, system hygiene, and seamless database updates. * Analytics & MIS Reporting: Own the People Operations reporting cadence. Design, build, and maintain actionable dashboards, MIS reports, and SLA trackers to provide senior leadership with insights into service delivery effectiveness. * Audits & Compliance: Support internal and external HR audits by maintaining meticulous records and providing necessary artifacts and evidence as required. 1. Process Excellence, Projects, & Strategy * Service Delivery Excellence: Implement best practices in People operations to enhance the employee experience, establish clear Service Level Agreements (SLAs), and track Key Performance Indicators (KPIs). * Continuous Improvement: Proactively identify bottlenecks in workflows and drive continuous process improvements and automation. Identify and implement opportunities to scale with AI intervention * Cross-Functional Collaboration: Partner with Finance, IT, Admin, and Business Units to streamline People service delivery. * Project Management: Act as the primary point of contact for specialized People Operations projects, liaising with senior management, external vendors, and internal execution teams. * Org-wide Initiatives: Actively participate in and support organization-wide people initiatives, culture-building activities, and change management projects. What you'll need: * Experience: 7+  years of progressive experience in HR Operations, with a proven track record in a fast-paced environment. * Industry Experience: Prior experience working within Shared Services (SSC), BPO, ITES, or multinational environments is a strong advantage. * Education:  Master’s degree in human resources, Business Administration, or a related field. * Hands-on experience and deep operational knowledge of Workday is highly preferred. * Project management skills that allow for multitasking and prioritization, with a strong eye for detail. * Excellent verbal and written communication skills with the ability to influence and collaborate with stakeholders at all levels. * Flexible, problem-solving attitude to achieve results in a dynamic environment. * A collaborative team player who can guide junior team members and foster a positive working culture. Who you are: You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working. You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected. You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.   What we'll give you: Passionate, inspired people – We aim to create a culture in which people can do extraordinary work. Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry. Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?   We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. PLEASE READ OUR PRIVACY NOTICE (HTTPS://WWW.WPP.COM/EN/CAREERS/WPP-PRIVACY-POLICY-FOR-RECRUITMENT) FOR MORE INFORMATION ON HOW WE PROCESS THE INFORMATION YOU PROVIDE.

GoCardless

About us GoCardless is a global bank payment company. Over 100,000 businesses, from start-ups to household names, use GoCardless to collect and send payments through direct debit, real-time payments and open banking.  GoCardless processes US$130bn+ of payments annually, across 30+ countries; helping customers collect and send both recurring and one-off payments, without the chasing, stress or expensive fees. We use AI-powered solutions to improve payment success and reduce fraud. And, with open banking connectivity to over 2,500 banks, we help our customers make faster, more informed decisions. We are headquartered in the UK with offices in London and Leeds, and additional locations in Australia, France, Ireland, Latvia, Portugal and the United States. At GoCardless, we're all about supporting you! We’re committed to making our hiring process inclusive and accessible. If you need extra support or adjustments, reach out to your Talent Partner — we’re here to help!  And remember: we don’t expect you to meet every single requirement. If you’re excited by this role, we encourage you to apply! The role Reporting to the Payroll Partner, we are looking for a detail-oriented and proactive Payroll Administrator to join our People Operations team in Riga. You will provide essential administrative support across all areas of payroll processing, helping to ensure that our employees are paid accurately and on time, every time. This is an excellent opportunity for someone looking to build a career in payroll and HR operations, working within a collaborative team and gaining hands-on experience across payroll controls, employee queries, benefits administration, and cross-functional finance liaison. You will work closely with the Finance team and act as a key point of contact for employee payroll queries, ensuring that our people have a seamless and positive experience at every stage. What excites you  * Finance Team Liaison: You will act as a first point of contact for payroll-related queries from the Finance team, providing accurate data and escalating variances to the Payroll Partner where needed. * Employee Payroll Queries: You will support employees with payroll queries, investigating and resolving discrepancies in a timely and professional manner, maintaining a query log to track issues through to resolution and again working closely with the Payroll Partner to escalate where needed.  * Payroll Controls Administration: You will help to implement and administer our payroll control tasks, carrying out pre- and post-payroll checks to ensure accuracy and compliance at every pay cycle and identifying process improvements for future scalability and efficiency.   * Payroll Processing Support: You will assist the Payroll Partner with end-to-end payroll processing where required, collecting and verifying data inputs and maintaining payroll records in line with statutory requirements. * Compliance & Documentation: You will support the maintenance of payroll audit trails and documentation in line with GDPR and relevant labour laws, and assist with statutory reporting. * Benefits Administration: You will support our Reward and People Operations teams with the administration of employee benefits including renewals and maintaining accurate records as well as assisting employees with benefits queries and enrolment. What excites us * Payroll or Finance Administration Experience: Some prior experience in a payroll, HR or finance administrative role — internship or junior-level experience is welcome. * Attention to Detail: Strong numerical accuracy and a methodical, structured approach to work, with the ability to manage sensitive and confidential information with care. * Clear Communicator: Strong written and verbal communication skills with the confidence to handle queries from employees and key stakeholders.  * Organised & Deadline-Driven: Able to manage multiple tasks simultaneously and meet strict payroll deadlines in a fast-paced environment. * Growth Mindset: A curiosity to learn and develop within payroll and People operations, with an eagerness to take on new challenges, build expertise over time, and use AI to drive efficiencies.  Base salary range: €1660 -  €2500 (gross). Base salary ranges are based on role, job level, location, and market data.  Please note that whilst we strive to offer competitive compensation, our approach is to pay between the minimum and the mid-point (€1660 - €2080 (gross)) of the pay range until performance can be assessed in the role. Offers will take into account level of experience, interview assessment, budgets and parity between you and fellow employees at GoCardless doing similar work. (SOME OF) THE GOOD STUFF * Wellbeing - stay healthy with dedicated support and medical cover * Work away scheme - gives you the option to work away from your country of residence for up to 90 days in any 12 month period * Adaptive Working - allows you to work flexibly, around your lifestyle * Equity - all permanently employed GCs get equity to help you make a valuable contribution * Parental leave - to suit everyone embarking on life's great adventure * Learning Budget - lead your own development with an annual learning budget * Time off - generous holiday allowance, + 3 annual volunteer days, + 4 annual business-wide wellness days (‘GC Fridays’) LIFE AT GOCARDLESS   We're an organisation defined by our values; We start with why before we begin any project, to ensure it’s aligned with our mission. We act with integrity, always. We care deeply about what we do and we know it's essential that we be humble whilst we do it. Working this way creates the GC magic- the reason we all love showing up to work.  DIVERSITY & INCLUSION As of April 2025, we had 806 employees (GeeCees) globally, with 524 based in the UK, 163 based in Latvia and 119 across our other offices. To ensure that we're representative of the world around us - and to be able to review relevant benchmarks - we ask GeeCees to voluntarily disclose diversity data. This year, the proportion of GeeCees providing data increased to 88% (up from 79% in 2024). With regards to diversity within GoCardless, we can see GeeCees identifying as: Asian, Black, Mixed or Other — 25%  Neurodiverse — 9%  LGBTQIA+ — 9%  Disabled — 1%  Average age — 33 Female — 45% Male —  55%  We’re rooting for you during your application and GoCardless aims to provide reasonable adjustments to make our recruitment process as remarkable and accessible as we can. Please speak to your Talent Partner if you need extra support. If you want to learn more, you can read about our Employee Resource Groups and objectives here Sustainability We’re committed to reducing our impact on the environment, leaving a more sustainable world for future generations. Check out our sustainability action plan here. Find out more about Life at GoCardless via Twitter, Instagram and LinkedIn.