Executive Coordinator

Executive Coordinator till Coursio

ACADEMIC WORK SWEDEN AB

Vill du få stort ansvar tidigt i karriären och växa tillsammans med ett snabbväxande techbolag? Om tjänsten På Coursio söker vi en strukturerad och självgående person som vill utvecklas i en nyckelroll nära både VD och ledning. Du kan vara nyutexaminerad eller ha några års arbetslivserfarenhet – det viktigaste för oss är inte hur långt ditt CV är, utan hur du tar dig an problem, samarbetar med andra och driver saker framåt. Om Coursio Coursio erbjuder en affärsplattform för utbildning och arbetar med kunder i flera länder. Vi är ett internationellt team med kollegor i bland annat Sverige, Portugal, USA och Ukraina. En del av teamet arbetar från Stockholm och en del på distans. Vi trivs i en miljö där tempot är högt, beslutsvägarna korta och där eget ansvar är en naturlig del av vardagen. Om rollen Det här är en bred och hands-on roll för dig som gillar att hålla ihop många olika delar samtidigt, skapa struktur och lösa problem innan de växer. Du blir VD:s högra hand och stöttar samtidigt verksamheten och ledningsteamet i det dagliga arbetet. Ena stunden koordinerar du möten och prioriteringar för VD, nästa stund hanterar du administrativa processer, kundärenden eller interna projekt. Rollen passar dig som trivs med variation, tar egna initiativ och tycker om att få saker att fungera bakom kulisserna. Arbetsuppgifter Nära VD och ledning Proaktivt hantera och prioritera VD kalender samt lösa schemakonflikter Vara kontaktperson mellan ledningen och interna eller externa intressenter Förbereda mötesmaterial och presentationer Koordinera och boka resor, möten och event Hantera fakturering, utlägg och enklare ekonomiadministration I den dagliga verksamheten Hantera administrativa ärenden och operativa arbetsflöden Granska och hantera inkommande fakturor Stötta i kundkommunikation, teknisk support och leveranser till kunder Bidra till att skapa struktur i interna processer Använda digitala verktyg och AI för att effektivisera administration och informationsflöden Ansvara för löpande kontorsadministration Vi söker dig som Är tekniskt nyfiken och ser AI som ett naturligt verktyg i ditt arbete Har studerat eller har skaffat dig relevant arbetslivserfarenhet inom administration, koordinering, service eller liknande områden Trivs med att ta ansvar och har en stark vilja att lära dig och utvecklas Är lugn och strukturerad även när tempot ökar Tar egna initiativ och gärna ligger steget före istället för att vänta på instruktioner Är social, kommunikativ och tycker om att samarbeta med andra Har goda kunskaper i Gmail, Google Kalender och Microsoft Office Ser problem innan de växer och kommer gärna med lösningsförslag Du uttrycker dig obehindrat på både svenska och engelska i tal och skrift. Du kommer att använda båda språken dagligen med kollegor och kunder Vi tror att du kommer att trivas extra bra i rollen om du vill: Få stort ansvar tidigt och arbeta nära ledningen i ett växande bolag Ha varierande arbetsdagar snarare än repetitiva arbetsuppgifter Utvecklas snabbt i en entreprenöriell och internationell miljö Vara med och påverka hur saker görs, istället för att bara följa etablerade processer Vår rekryteringsprocess Denna rekryteringsprocess hanteras av Academic Work och vår kunds önskemål är att alla frågor rörande tjänsten skickas till Academic Work. Vi tillämpar löpande urval och kommer plocka ner annonsen när tillräckligt många kandidater har nått slutskedet i rekryteringsprocessen. Rekryteringsprocessen innehåller två urvalstest: ett personlighetstest och ett test i kognitiv förmåga. Testerna är ett verktyg för att kunna hitta den kandidat med högst potential för tjänsten samt främja jämlikhet, mångfald och en rättvis rekryteringsprocess. Praktisk information Omfattning: Heltid Start: Så snart som möjligt Placering: Stockholm Lön: 27 000–29 000 kr/månad beroende på erfarenhet

Office & Executive Coordinator

Unknown Employer

Description Position at DNEG Position Summary The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment. Key Responsibilities Office Operations & Administration Serve as a point of contact for visitors, employees, and vendors. Cover reception as needed. Schedule and coordinate meeting rooms. Oversee day-to-day office operations to ensure smooth functioning. Order, stock, and track office supplies, snacks, and equipment. Coordinate incoming and outgoing mail, packages, and deliveries. Ensure office equipment is maintained and in good working order. Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms. Liaise with building management regarding repairs, maintenance, security, and facility-related matters. Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Coordinate office events, celebrations, employee engagement initiatives, and team-building activities. Help foster a positive, inclusive, and well-organized office environment. Executive Support Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments. Assist with special projects and executive initiatives. Support confidential and sensitive matters with professionalism and discretion. Qualifications Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field. Experience supporting senior leaders in a fast-paced environment. Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems. Excellent organizational, multitasking, and time management skills. Strong verbal and written communication skills. Ability to work independently with minimal supervision. High level of professionalism, discretion, and confidentiality. Skills & Attributes Strong interpersonal and relationship-building skills. Exceptional attention to detail and organizational abilities. Ability to prioritize competing demands and work under pressure. Proactive, resourceful, and solutions-oriented. Team player with a positive and service-oriented attitude. Ability to anticipate needs and take initiative. Flexible and adaptable in a dynamic environment. The base salary range for this full-time position is $40,000 to $50,000 USD. DNEG salary ranges are determined by function, department, level and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys. About Us We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content. We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney). At DNEG, we fundamentally believe that embracing our differences is a vital component of our collective success. We are committed to creating an equitable, diverse and inclusive work environment for our global teams, where everyone feels they matter and belong. We welcome and encourage applications from all, regardless of background, experience or disability. Please let us know if you need any adjustments or support during the application process, we will do our best to accommodate your needs. We look forward to meeting you!

Executive Assistant Coordinator (10-month contract)

Agoda

About Agoda At Agoda, we bridge the world through travel. Our story began in 2005, when two lifelong friends and entrepreneurs, driven by their passion for travel, launched Agoda to make it easier for everyone to explore the world.     Today, we are part of Booking Holdings [NASDAQ: BKNG], with a diverse team of over 7,000 people from 90 countries, working together in offices around the globe. Every day, we connect people to destinations and experiences, with our great deals across our millions of hotels and holiday properties, flights, and experiences worldwide.   No two days are the same at Agoda. Data and technology are at the heart of our culture, fueling our curiosity and innovation. If you’re ready to begin your best journey and help build travel for the world, join us. Get To Know Our Team: The People Team is a purveyor of opportunity, searching the globe for the most talented individuals and offering them an open, collaborative workplace. By prioritizing skill and potential, we have cultivated a powerful assembly of professionals through our drive for equal opportunity and diversity. We make the move to Agoda a breeze with assisted onboarding programs, and we continue to support and enrich our thousands of Agoda employees through individual growth with outstanding learning programs and various means of assistance. Our development of incredible benefits has ensured everyone can stay strong, healthy, and happy during their time at Agoda. Leading ambitious changes and making a positive impact in the lives of our employees, the People Team is a crucial and rewarding part of the Agoda family.    The Opportunity: In this role, you will support the Executive Assistant team in delivering seamless internal meetings, corporate events, and VIP guest experiences. You will coordinate logistics such as meeting room setup, catering, F&B sourcing, visitor badge management, venue research, and vendor liaison, while gradually taking on greater ownership of the catering function for the broader EA team. You will also create professional PowerPoint presentations and Word documents, maintain confidential records with a high level of discretion, and provide day-to-day administrative support across the function. Success in this role requires strong prioritization, comfort handling multiple urgent requests under tight deadlines, a proactive mindset toward process improvement, and a collaborative approach to incorporating feedback and enhancing team efficiency.   What You’ll Do:   Administrative Support Event & Logistics * Coordinate logistics for internal meetings and corporate events, including catering – with growing ownership of the catering function for the executive assistant team over time * Support VIP guest visits: meeting room setup, F&B sourcing, and visitor badge management * Source venues and liaise with vendors, surfacing relevant options and data to EAs to support their decision-making Documentation & Tools * Create and design PowerPoint presentations and Word documents to a professional standard; basic graphic design skills a plus * Maintain and organize confidential documents and records * Stay current with productivity tools and technologies that improve team output Team & Confidentiality * Provide administrative support to EA team members across the function * Handle sensitive and confidential information with the highest level of discretion * Prioritize and manage competing tasks under tight deadlines; provide swift ad-hoc support for urgent matters Continuous Improvement * Identify and propose process improvements to enhance workflow efficiency * Incorporate feedback and contribute actively to team collaboration What You'll Need to Succeed * Bachelor's degree in a related field * 2–3 years of experience in administrative support or coordination roles (fresh grads with relevant internship experiences are welcome to apply) * Proficient written and spoken English * Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) * Excellent organizational, time-management, and multitasking skills * Ability to work independently and collaboratively in a fast-paced environment * Demonstrated discretion in handling confidential information * Proactive, solutions-oriented mindset It's Great If You Have * Familiarity with graphic design or video editing tools (e.g., Canva, CapCut) * A global perspective and experience working across diverse cultures   #Bangkok       PLEASE REVIEW OUR HIRING PROCESS GUIDELINES BEFORE YOUR INTERVIEW — CLICK HERE TO LEARN HOW INTERVIEWING AT AGODA WORKS.     DISCOVER MORE ABOUT WORKING AT AGODA * Agoda Careers https://careersatagoda.com * Facebook https://www.facebook.com/agodacareers/ * LinkedIn https://www.linkedin.com/company/agoda * YouTube https://www.youtube.com/agodalife   Equal Opportunity Employer  At Agoda, we pride ourselves on being a company represented by people of all different backgrounds and orientations. We prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and innovation. Employment at Agoda is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunity regardless of sex, age, race, color, national origin, religion, marital status, pregnancy, sexual orientation, gender identity, disability, citizenship, veteran or military status, and other legally protected characteristics. We will keep your application on file so that we can consider you for future vacancies and you can always ask to have your details removed from the file. For more details please read our privacy policy. Disclaimer We do not accept any terms or conditions, nor do we recognize any agency’s representation of a candidate, from unsolicited third-party or agency submissions. If we receive unsolicited or speculative CVs, we reserve the right to contact and hire the candidate directly without any obligation to pay a recruitment fee.