Senior IT System Administrator (m/f/d)

Appinio

Allow us to introduce ourselves Hello there! We’re Appinio, a global market research company that combines an AI-powered insights platform with expert consultancy. On a mission to make the world a little more fact-based, we help companies understand how consumers think and make smarter decisions. We started out in Hamburg back in 2014, but we’re now humbled to call the world our playground, with over 260 employees spread across 13 countries (we’re remote-first), 2600+ international clients, delivering research from +190 markets, globally. Want to be a part of the Appinio movement? 🚀 Here at Appinio, we value transparency in our recruitment process, and we've created a blog to share what to expect during each step of our journey together: here   Your mission as a Senior IT Administrator (m/f/d) We are looking for a hands-on Senior IT Administrator to manage and continuously improve our internal IT environment. You will take care of day-to-day IT operations, SaaS administration, user access, hardware provisioning, and support processes, ensuring that employees have the tools and systems they need to work securely and efficiently. As the company grows, this role will expand toward broader ownership of our IT systems and processes. You will help define scalable ways of working, automate recurring tasks, improve our security and compliance setup, and shape how internal IT supports the business. This is a strong fit for someone who enjoys practical execution today and wants to take on increasing responsibility over time. Location & working model: This role follows a hybrid model and is based in Hamburg. You’ll be expected to be in the office approximately 2 times per week, depending on tasks and collaboration needs. What you'll do * SaaS Architecture: Lead the administration, configuration, and maintenance of Google Workspace, Slack, ClickUp and other SaaS tools across the business, ensuring compliance with security standards and supporting business operations * Security & Compliance: * Design and maintain a robust IAM framework, overseeing single-sign on (SSO) and multi-factor authentication (MFA) to enable efficient and secure user access provisioning * Configure and enforce security and compliance rules to ensure user endpoint devices are properly secured from threats and meet compliance requirements (e.g. ISO 27001, SOC 2, …) * IT Operations & Automation: * Implement automated workflows across SaaS platforms using APIs and orchestration platforms (e.g. Zapier) to eliminate manual work * Design and implement scalable support workflows and automation to minimize manual overhead, while overseeing complex escalations * Develop and maintain documentation, including IT guides, knowledge base articles, and standard operating procedures * On- and offboard employees, ensuring timely access and hardware provisioning / deprovisioning * Vendor Management: * Manage vendor relationships, negotiate contracts for software licenses and hardware procurement * Support other departments in the onboarding, management and offboarding of department-owned vendors, ensuring that solutions are integrated into the system landscape and meet compliance requirements * Hardware Strategy & Lifecycle Planning: This role involves the entire lifecycle management of company hardware assets * Define the hardware strategy, manage procurement vendor relationships, and establish automated deployment processes to streamline equipment provisioning for our remote-first workforce * Manage IT logistics partnerships for the efficient shipping and reception of equipment * Performing routine maintenance and upgrades for all company-owned IT equipment * Build and maintain an automated, detailed and accurate inventory of all IT assets You will thrive in this role if   Must have: * You have experience in IT administration within a SaaS-heavy environment * You have hands-on experience administering Google Workspace * You are confident working with IAM, SSO, and MFA, and understand identity and access management best practices * You have experience managing macOS devices and endpoint security in a professional setting * You have owned onboarding and offboarding processes, ensuring smooth and secure user access provisioning * You have experience with vendor and IT asset management * You communicate clearly and document processes in a structured and accessible way * You are based in Hamburg, Germany Nice to have: * You have worked with security and compliance frameworks such as ISO 27001 or SOC 2 * You have experience with automation or scripting, including API-based workflows * You have experience administering tools such as HubSpot or ClickUp * You are familiar with remote-first hardware logistics and device provisioning * You have helped build, scale, or improve an IT function from the ground up A few words about the team: You'll join a small, tight-knit team of three. We sit within Appinio's engineering department (~50 people), which means you'll work closely with other engineers - not in a silo.   We take ownership seriously. The team is small by design, so everyone has real autonomy over their domain and a direct line to decision-making. There's no layer of management between you and the work. If you see something broken or a process that could be automated, you're expected to fix it - and you'll have the time and backing to do so.   Automation and tooling are core to how we operate. We're not a click-ops team. Where it makes sense, we script, integrate, and build instead of doing things manually. You don't need to be a developer, but a willingness to write the occasional script will make you much more effective here.   We make an effort to stay connected - regular game nights, knowledge-sharing sessions with the wider engineering org, and team meet ups. What’s in it for you? * Flexibility Policy - Average is 30 days taken, however, we do not have a hard cap of number of vacation days as we know life happens * Temporary work from abroad - You can work outside your country of residence for up to 180 days per year * All the hardware you need and your own MacBook * You'll get a Deutschland ticket or access to a mobility budget with the NAVIT app to get you to and from the office space * Subsidised Urban Sports Club membership * You will get access to our Co-working spaces Our interview process * Screening Call with Hiring Manager * Case Interview with Team Lead and Head of IT Infrastructure * (Optional) Team Interview  * Executive Interview  * Reference Check  * Offer  Kind reminder: Please ensure that your application is submitted in English. This post not only outlines our ideal candidate but also serves as an inspiration for what this role can evolve into. Even if you consider yourself an 80% fit but have a genuine passion for this position, we encourage you to apply. We're eager to hear from individuals who share our enthusiasm. Appinio is an equal-opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Please read our privacy policy here. Learn more about us:  appinio.com    LinkedIn    Xing     Kununu    Instagram

Bunch

bunch is building the backbone of private markets. We are enabling next-gen fund operations with one integrated system that combines secure data infrastructure, AI-powered workflows and expert fund services. If you value ownership, growth through real responsibility, and working with a thoughtful, ambitious team, this role might be for you. As we scale following our Series B, we are looking for a Senior Fund Operations Manager to play a key role in delivering exceptional fund operations and service quality to our customers. This is not a traditional fund administration role focused on repetitive processing. We are looking for operators who deeply understand private markets operations, enjoy solving complexity, and want to help shape how modern fund administration should work. You will work at the intersection of fund operations, client service, and product development - partnering closely with fund managers, investors, product teams, and internal operations functions to deliver a seamless experience across the full fund lifecycle. We are particularly looking for strong expertise in fund administration, transfer agency operations, fund onboarding, and complex post-close operational processes. YOUR ROLE * Act as a strategic operational partner to fund managers, supporting them across the day-to-day operations of their funds and delivering an exceptional customer experience. * Own and coordinate complex post-close operational processes, including capital calls, distributions, investor reporting cycles, and ongoing fund lifecycle events. * Lead operational execution for fund migrations and new fund launches, including the review, reconciliation, and migration of historical data from previous administrators. * Own capital call and distribution calculations end-to-end using our automated operational workflows, including the interpretation of LPA clauses, management fee calculations, equalisation mechanics, liquidity buffer assessments, and investor allocation logic. * Partner directly with fund managers to explain methodologies, align on assumptions and outputs, incorporate feedback where appropriate, and guide clients towards operationally and legally sound approaches based on fund documentation. * Partner with Fund Accounting to support recurring reporting cycles and ensure operational and financial data is complete, accurate, and audit-ready. * Support treasury-related workflows, including payment coordination, invoice handling, and operational cash movement processes. * Act as a key point of contact for fund managers and investors, helping resolve operational queries with a high level of responsiveness and ownership. * Collaborate closely with Product and Engineering teams to shape and improve our internal platform and operational tooling based on real customer workflows and operational pain points. * Help drive the evolution of our “full back-office” operating model by identifying opportunities for automation, AI adoption, and scalable operational design. * Support, review, and mentor more junior team members, helping establish high standards for quality, operational rigour, and client service. * Improve processes, workflows, and documentation across the organisation to increase scalability, transparency, and operational excellence. ABOUT YOU * You bring 3+ years of experience in fund administration, fund operations, transfer agency, or related private markets operations environments. * You have strong hands-on experience managing operational fund workflows across the full lifecycle, particularly capital activity, reporting processes, and complex operational coordination. * You understand private markets fund structures and are comfortable reviewing LPAs, investment agreements, and related fund documentation to identify operationally relevant terms and requirements. * You are highly detail-oriented and able to manage complex operational processes with accuracy and ownership under tight timelines. * You are comfortable working cross-functionally with other Fund Accounting, Product, and client-facing teams. * You bring a strong service mindset and understand how operational quality directly impacts customer trust and long-term relationships. * You enjoy improving systems and processes and are excited by the opportunity to help modernise fund administration through technology and AI. * You are proactive, structured, and comfortable operating in a fast-moving, high-growth environment. * You enjoy mentoring others and raising the operational quality bar across a team. * You are fluent in English; German is a plus. WORKPLACE & BENEFITS * Competitive salary * Customizable benefits package (wellbeing, sport, mobility, food, and more) * 28 days of vacation, plus 2 company days and local public holidays * Remote-flexible hybrid (3 days/week in office) * Up to 4 remote calendar weeks a year * A great tech and work setup * Work with a diverse team of 120+ bunchies from 40+ countries, with leaders who are best-in-class in their domains HIRING PROCESS 1. People Team Interview (30 min) – Meet us & check initial fit 2. Hiring Manager Interview (45 min) – Collaboration, ownership, and culture 3. Case Interview (60 min) – Collaborative problem-solving and communications skills 4. Final Round (60 min) – Meet our Founders and senior stakeholders 5. Reference calls to confirm your relationship building abilities About bunch bunch is building the operating infrastructure for the next generation of private markets. We combine AI-powered automation with deep regulatory expertise to replace fragmented spreadsheets and manual processes with one integrated platform across the fund lifecycle, purpose-built for private markets heading toward $32 trillion in Assets Under Management. We've 4x our ARR in 2025, crossed 150 fund managers and 12,000 LPs on the platform, and just closed our $35M Series B in May 2026. We're looking for ambitious people who want real ownership of hard problems, and who care about building infrastructure that actually matters to the people using it. ____ At bunch, we're committed to an inclusive environment where diversity is valued and celebrated. We provide equal opportunities to all qualified applicants. We process personal data in line with applicable laws (including GDPR). See our Privacy Policy for details on your rights and how to reach us.

Arsys

Our department’s vision is to build a Data-Driven IONOS Group. Our mission is to connect AI and BI, evolve our platforms, and empower our customers. As the central provider of the BI platform for Corporate, CTO topics, and state-of-the-art AI solutions, we support data-driven decision-making all across the IONOS Group.   Currently, we are building our new cloud Big Data platform completely based on the IONOS cloud infrastructure. This means you will work with up-to-date, non-commercial technologies and have the unique opportunity to operate on our own internal cloud ecosystem, completely independent of the usual hyperscalers (AWS/GCP). TASKS   As a Senior DevOps Engineer, you won't just manage namespaces or isolated applications; you will have Full Ownership and end-to-end responsibility for the platform operational stability. Your main tasks will include: * Platform Operations & Ownership: Actively help shape, deploy, and maintain our cloud Big Data platform infrastructure, taking full responsibility for the operation of our technical data processes. * L2/L3 Application Support: Serve as the first point of contact for internal data engineering teams. You will troubleshoot process failures, investigate why a data pipeline failed, and optimize platform performance. * Stakeholder Coordination: Discuss, gather basic requirements, and implement additional platform services in close coordination with internal stakeholders across 11 divisions.  * Agile Collaboration: Participate actively in team processes, working within 2-week sprints where the functional team develops a common goal, working independently while keeping the team aligned . * Continuous Improvement: Continuously and independently develop operational process definitions and platform optimization setups.  * System Evolution: Take over system responsibilities with a clear growth path towards Product Ownership of the platform. QUALIFICATIONS   We are looking for a "Plug n' Play" Senior Engineer—someone who brings high technical expertise combined with the mindset of a curious explorer and a strong problem-solving attitude.  * Experience: Minimum 5+ years of proven experience in Operations, System Administration, or infrastructure-focused DevOps roles.  * Core Systems: Confident, high-level handling of Linux systems, environments, and server recovery processes.  * CI/CD & IaC: Deep practical experience with infrastructure-as-code and deployment automation technologies, specifically ArgoCD and Terraform. * Containerization: Strong knowledge and hands-on experience with Kubernetes and containerization technologies. * Open Source Stack: Familiarity or practical experience with tools such as Trino, Hive, Airflow, OpenShift, Prometheus, or Grafana is highly valued. * Networking: Practical experience with networking concepts and technologies. * Mindset: High degree of autonomy to take ownership of an issue and solve challenges independently, while remaining a supportive team player who shares knowledge. * Communication: Good English skills (written and spoken) to collaborate effectively across multidisciplinary and international teams. NICE TO HAVE: * Practical experience with Python programming and related frameworks. * Linux Foundation certifications regarding Kubernetes (e.g., CKA/CKAD). * Experience with highly secure environments (e.g., handling sensitive data or regulated sectors). WE ARE NOT LOOKING FOR (EXCLUSION CRITERIA): * Profiles with a pure Software Engineering focus (e.g., long-time software developers whose DevOps experience is limited to writing automation scripts for a dev team). We need an operations/infrastructure specialist. * Candidates with exclusive, closed experience in AWS only. We value the flexibility to understand alternative cloud-native architectures. * Candidates lacking a strong L2/L3 support mindset or motivation to directly solve user/colleague issues. BENEFITS * Fixed salary and flexible benefits such as health insurance, daycare allowance, and meal vouchers. * Flexible working hours to organize your schedule according to your needs. * Ability to work hybrid in any of our offices located in Logroño, Madrid, Barcelona, Seville, Valencia, or Bilbao. * Invitation to our Arsys events, held twice a year, where we team build and throw a great party for our employees. * Personalized training in cutting-edge technologies, certifications, or any area that interests you. * Various employee discounts for activities and products. * We have a motivated, innovative team that is continuously learning. A culture where your opinion and initiative matter. We want to hear your ideas and see you put them into practice. ---------------------------------------------------------------------------------------------------------------------------------- At Arsys we value diversity and welcome all applications regardless of, for example, gender, nationality, ethnic or social origin, religion, disability, age, as well as sexual orientation and identity, physical characteristics, marital status or any other irrelevant factor subject to applicable law.   ---------------------------------------------------------------------------------------------------------------------------------- En Arsys valoramos la diversidad y damos la bienvenida a todas las candidaturas independientemente de, por ejemplo, el sexo, la nacionalidad, el origen étnico o social, la religión, la discapacidad, la edad, así como la orientación y la identidad sexuales, las características físicas, el estado civil o cualquier otro factor irrelevante sujeto a la legislación aplicable.