Hybrid

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of

technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce,

CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa,

Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

This role is a part of the team in Germany. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People &

Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we

can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone

loves. We’re the reliable crew that everyone counts on to keep things rolling.

Please note that this position if for a part time role with 20h/w.

As a People Operations Administrator, you will create a smooth employee journey experience. You will be responsible for fulfilling

processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for

administrative tasks and actively support our teams.

Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling

confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT® has

to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our

perfect candidate.

Our DEPT® culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but

also a perfect DEPT®-fit.

We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and

brings out the best in situations and people around them.

WHAT YOU'LL DO

HR Administration: Alignment with our remote People Operations team regarding employment agreements, contract amendments,

reference letters, employee lifecycle administration, and all payroll-relevant information flows;

Advisory Services: Acting as a key support function for employees and managers on People Operations-related matters, ensuring a

smooth and positive employee experience throughout the employee lifecycle;

Regulatory & External Affairs Support: Serving as the primary point of contact for health insurance providers, social security

agencies, and authorities; managing all reporting and certification requirements and other external stakeholders;

Compliance & Updates: Supporting the People Operations team in reviewing and implementing changes related to employment

legislation, social security regulations, and payroll requirements, ensuring ongoing compliance across the DACH region;

Payroll & Finance Collaboration: Partnering closely with our Payroll Specialist / Payroll Provider to ensure the timely and

accurate processing of monthly payroll for our DACH entities by maintaining accurate employee data, preparing payroll-relevant

documentation, and ensuring compliance with legal and company-specific regulations.

HR Systems & Data Management: Maintaining and updating employee records in our HRIS, ensuring data accuracy, completeness, and

correct implementation of all employee-related changes.

WHAT YOU'll BRING

Have hands-on experience in personnel and payroll administration within an HR-related environment;
Possess strong professional proficiency in both written and spoken German and English;
Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership;
Demonstrate a reliable, independent, and solution-oriented working style, with the ability to anticipate needs and act

accordingly;

Comfortable working autonomously while maintaining accountability and delivering results;
Motivated to continuously develop new skills and adapt to evolving tools and technologies;
Communicate clearly, effectively, and in a timely manner across all levels of the organization.

WHAT YOU'll GET

Company pension scheme.
Occasional breakfast/lunch at the office, Smoothie Tuesdays.
Stay happy and healthy with a contribution to your health through the OpenUp platform;
€50 personal monthly allowance via our dedicated benefits apps for use across daily expenses and lifestyle perks.
Future Bens – Exclusive access to sustainable, healthy products at attractive deals.
Social events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies

and The Webby Awards.

Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes

and across all industries. And we celebrate all of our successes together!

The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with

training, development and certifications.

Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of

technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just

is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better

together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for

each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to

recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups

tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving

everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the

recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

Role

People Operations Administrator (German-speaking)

Tags for this job

Administration

Similar Jobs

Operations Analyst (f/m/x) Energy Trading

suena energy

Hamburg•Posted: Jul 17•Deadline: Aug 16

INTRO Hamburg | €60.000 - €70.000 annual | Full-time | 30 days vacation | German & English C1 Are you passionate about intelligent and digital solutions for the energy transition? Join suena energy as a Operations Analyst (f/m/x) and help us ensure reliable operations of our trading and asset management processes! suena energy is a green tech startup specializing in algorithmic energy trading for energy storage systems and renewable energies. Our vision: a world where clean energy is used reliably, economically, and intelligently. With our AI-based optimization and trading software, we maximize the revenues of operators of large-scale energy storage and renewable assets on short-term electricity and balancing markets - while simultaneously minimizing their risks. We’re a team of more than 50 people, combining a warm, supportive team culture with true startup drive. Following our successful Series A, we’re expanding our team - and looking for an experienced incident & operations specialist to build the foundations, structures, and processes of this newly formed function as we rapidly scale and onboard more assets each month. YOUR MISSION * Monitor trading alerts and dashboards, investigate anomalies, and drive quick, priority‑based resolution. * Coordinate seamlessly across Tech, Trading, Operations, partners, and customer technical contacts with clear, fast communication. * Execute manual trades when automation is limited and support new asset onboarding during testing and ramp‑up. * Create and update incident tickets, ensure follow‑through, and document actions and outcomes cleanly and reliably. * Improve playbooks and processes to boost scalability, consistency, and audit readiness. * Collaborate closely with Portfolio Management, Customer Success, Product, and Tech to feed operational insights into product and system improvements. YOUR PROFILE * You have strong situational judgment from high‑tempo environments like Trading, Tech Ops, Control Room Ops, Incident Management, or similar roles * You think analytically and in systems, quickly interpreting complex asset and market behavior, spotting anomalies, and making clear priority calls * You stay calm and structured under pressure, managing several high‑impact incidents in parallel * You’re fluent with monitoring and alert‑driven tools (e.g., Grafana) and understand simple automation logic, incl. automated trading behavior * You communicate clearly and directly, especially in urgent situations, and work smoothly with technical partners and customer contacts * You work with precision and ownership, following rules, documenting cleanly, and acting with a service‑oriented mindset * You learn fast, especially when it comes to energy markets, automated strategies, grid basics, and asset performance metrics * You operate confidently in German and English (C1) and can join a 24/7 on‑call rotation in Hamburg WHY US? * Shape the Future: Help drive the energy transition with us! Join a booming market, real startup spirit, and make your mark in sustainability. * Connecting & Co-Creating: Strategy off-sites (like Denmark 2024) and onsite weeks for real collaboration and shared ideas. * Work Your Way: Home office and flexible hours – you know what works best for you and your team. * Team Spirit: Yoga, shared lunches, after-work fun – we support each other and keep the vibe strong, even when it’s busy. Barista, DJ, guitarist included – we can’t wait to discover your hidden talent! * Fair & Transparent: Clear structures, democratic decisions, and a feedback culture where your voice counts. * Body & Mind: Urban Sports Club membership, wellbeing check-ins, and mental health support – your energy matters. * New Office Vibes: 10th-floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and pet-friendly! * Sustainable Extras: Deutschlandticket, FutureBens, and more – supporting your mobility and future. WHAT ELSE? We look forward to receiving your application, earliest start is as soon as possible. If you have any questions, feel free to reach out - your contact is Kathi (Interim Talent Partner). You’ll hear back from us within 5 working days of your application. We value your time and want to make the process as transparent as possible.Once we receive your application, we’ll send you a confirmation email outlining the next steps and what you can expect from our interview process. We can’t wait to meet you! suena energy is an equal opportunity employer. We celebrate diversity and reject any form of discrimination. It is important to us to create an inclusive environment for all our team members.We want to particularly emphasize that our call for applicants is addressed to all genders.The integration of people with disabilities is an opportunity and not a problem for us, and we, therefore, welcome their application.

Administration

Operations Manager (F/M/D)

FREENOW

Hamburg•Posted: Jul 1•Deadline: Aug 16

Location: Come and join us in Berlin or Hamburg! Freenow by Lyft empowers smarter mobility decisions helping people to move freely and cities to thrive. Be ready to work in a multinational, diverse, highly motivated and collaborative marketing team who strives for excellence and likes to have fun. Are you ready for your next ride? Join us in building the operational backbone of our German market! As an instrumental part of our team, this role is designed to spearhead operational advancements through the power of data-driven insights and local intelligence. Your mission? Uncover untapped opportunities, streamline our processes for peak efficiency, and orchestrate seamless roll-outs of improvements. Embrace the leadership mantle by driving impactful projects and steering product feature enhancements. ---------------------------------------------------------------------------------------------------------------------------------- YOUR DAILY ADVENTURES WILL INCLUDE: * Work on the forefront of day-to-day operations and translate real-world feedback from drivers and fleet partners into business cases that drive product and process innovation. * Design and implement end-to-end strategies (e.g. allocation, incentive programs, communication) to optimize passenger and driver experience, using data to identify and solve systemic bottlenecks. * Own large-scale projects from conception to post-launch evaluation, such as fleet type launches or marketplace feature configurations to ensure we maintain a competitive edge in the German market. * Coordinate the launch of new cities and the introduction of new mobility segments in line with the expansion roadmap to scale Freenow’s footprint and diversify the service offering across the country. * Identify, negotiate, and scale relationships with major fleet owners and cooperatives to provide a stable, professional supply base. * Manage the development and continuous improvement of operational processes and tools, ensuring they are scalable and aligned with our growth targets. * Lead local operations forums and manage a complex matrix of central stakeholders to negotiate priorities and secure buy-in for high-impact operational changes. Our tools: GSuite, Tableau, Metabase ---------------------------------------------------------------------------------------------------------------------------------- TO BE SUCCESSFUL IN THIS ROLE: * 5+ years in a high-growth startup or fast-paced operations environment, track record of owning operational workstreams and delivering market-level results (Preferred familiarity with ride-hailing or app-based delivery services). * Proven capability to take full ownership of complex initiatives, effectively aligning diverse stakeholder groups to drive consensus and deliver permanent solutions. * Ability to navigate large datasets and extract actionable insights that steer operational strategy and drive meaningful business improvements. * Understanding of marketplace unit economics and the ability to balance growth with profitability. * Exceptional structured work approach with experience in designing and auditing operational frameworks to ensure quality and scalability. * Excellent verbal and written communication skills in both German (C1) and English, with the professional maturity to handle internal and external negotiations. ---------------------------------------------------------------------------------------------------------------------------------- BENEFITS & PERKS IN A NUTSHELL: * Flexible working arrangements * LinkedIn Learning * Sabbatical & special leave policies * WeRoad partnership * Birthday, 24th + 31st December off * Short term EU work policy * Mobility Credit * Health Insurance * Employee assistance program ---------------------------------------------------------------------------------------------------------------------------------- DIVERSITY, EQUITY & INCLUSION: Freenow is an equal opportunity employer and we consider qualified applicants regardless of race, religion, national origin, gender, gender identity, sexual orientation, disability or age. We want you to grow and evolve, bring your true self to work. ---------------------------------------------------------------------------------------------------------------------------------- ABOUT FREENOW: Freenow by Lyft empowers smarter mobility decisions, helping people to move freely and cities to thrive. Through our multi-mobility app, we feature broad options for everyone across 9 European markets and over 180 cities. Millions of passengers can access services including taxis, private hire vehicles, carsharing, car rental, e-scooters, e-bikes, e-mopeds, and public transport within a single app. In July 2025 Freenow was acquired by Lyft, a global mobility platform, which connects riders and drivers for billions of rides across North America and Europe. Together, Freenow and Lyft are creating a more caring and connected world, with transportation for everyone. We are a global, diverse, highly motivated, and collaborative team that strives for excellence and likes to have fun. Ready for your next ride?

Administration

Intern - VP Office (All genders) - Operator Enablement & Commercial Operations

MOIA

Hamburg•Posted: Jul 15•Deadline: Aug 16

JOIN US AS A VP OFFICE INTERN (ALL GENDERS) IN OUR GLOBAL OPERATOR ENABLEMENT SERVICES (GOES) TEAM AND HELP SHAPE THE FUTURE OF AUTONOMOUS MOBILITY! At MOIA, we are rethinking mobility for a more sustainable and connected future. As part of the Volkswagen Group, we combine the agility of a tech company with the scale and impact of a global organization. Our teams work across disciplines to develop and operate innovative mobility solutions – from product to operations. MOIA’s Global Operator Enablement Services (GOES) Organization is our delivery backbone — our mission-critical interface to operator customers worldwide. We transform innovative technology into operational success by delivering our turnkey solution that enables safe, scalable, and efficient autonomous mobility services. In short: We bring MOIA’s pioneering products to life — reliably, globally, and ready to scale. Want to learn more about our turnkey solution for autonomous mobility? Have a closer look at our product video here. The preferred duration of the internship is at least 6 months. YOUR ROLE IN OUR TEAM You will join the VP Office as a central organizational unit within MOIA, supporting the development and scaling of innovative mobility operations. In close collaboration with stakeholders across product, engineering, and business functions, we focus on improving how services are developed, operated, and continuously enhanced. This includes strengthening operational effectiveness, enabling scalable ways of working, and leveraging data and new technologies to drive meaningful improvements. As part of a small and dynamic team, you will gain direct exposure to strategic topics, support decision-making processes, and contribute to projects with visible impact. WHAT YOU WILL DO * Support the VP Office in day-to-day activities, including structuring topics, preparing materials, and coordinating across stakeholders * Contribute to strategic and operational initiatives by conducting research, structuring analyses, and summarizing insights for decision-making * Support the exploration and application of new tools and technologies (including AI-based solutions) in selected use cases * Assist in identifying opportunities to improve workflows, processes, and ways of working * Help prepare and follow up on workshops, meetings, and decision forums * Contribute to data-related tasks, such as basic analysis, structuring datasets, and preparing insights * Support the documentation, structuring, and communication of key topics within the team * Take ownership of smaller tasks or workstreams and drive them forward independently with guidance WHAT WILL HELP YOU TO FULFIL YOUR ROLE * Currently enrolled in an advanced Bachelor’s or early Master’s program in Business, Engineering, Data Science, Economics, or a related field * To support your personal development and enable you to take ownership of topics, you should be enrolled for at least one more year * Strong interest in strategy, operations, and how organizations work end-to-end * First exposure to data analytics (e.g. Excel, Python, BI tools) or a strong willingness to learn * Interest in new technologies and digital tools (including AI), ideally with some initial hands-on experience * Structured and analytical mindset with the ability to break down complex topics * Independent and reliable way of working, combined with a proactive attitude * Strong communication skills and ability to prepare clear, structured materials (e.g. presentations, summaries) * Curiosity, ownership mindset, and willingness to take initiative * Fluency in English; German is a plus We welcome applicants from diverse backgrounds — even if you don’t meet every requirement. If you’re excited about the role and MOIA’s mission, we’d love to hear from you! JOIN OUR STUDENT COMMUNITY Are you curious, motivated, and eager to learn? So are we! Our student community is made up of around 30 passionate individuals based in Hamburg and Berlin. We come together every quarter to exchange ideas, share exciting projects from our daily work, and simply enjoy each other’s company—whether it’s a deep dive or a relaxed coffee chat. As a student or intern at MOIA, you’ll take on meaningful, high-impact projects that contribute directly to our mission. You’ll collaborate closely with your team, who will support you in setting goals, offer mentorship, and help you grow both professionally and personally. Want to see what it’s like? Check out our blog post for a behind-the-scenes look. Please note: While our general benefits are listed below, we offer a tailored set of benefits for student and internship positions. You can find the specific overview here. We can’t wait to welcome you into our community! OUR BENEFITS IN A NUTSHELL * Competitive salary (including bonus) * Hybrid work setup: Work from home or one of our offices - you and your team decide how often to meet, blending flexibility with collaboration! * Flexible working hours and the possibility of flexible work arrangements depending on your needs (parenting, care work, volunteering, etc.) * Budget and monthly expense allowance for home office setup * Possibility of remote work from outside Germany for up to 6 weeks per year from over 35 countries - learn more in our blog! * Public transport ticket (fully subsidized "Deutschlandticket") for commuting and travelling throughout Germany and discount on MOIA rides * Subsidized fitness club membership or bike leasing * Learning environment with continuous learning days, job rotation, trainings and workshops, coaching, conferences, books, and language classes * Mental health support, 1:1 sessions with external professionals and mental unload workshops * 30 vacation days, sabbatical and unpaid leave option * Relocation support with service provider (visa, administration, etc.) * Dog-friendly offices For student & internship positions, we have an adjusted set of benefits. You can find them here. BE WHO YOU ARE! We are a member of Charta der Vielfalt and are dedicated to actively fostering a workplace that celebrates and promotes diversity in various aspects such as age, gender identity, race, sexual orientation, physical or cognitive ability, and ethnicity. At MOIA, we embrace a culture where people are accepted, respected, valued, appreciated, and included. In our commitment to promoting diversity and inclusivity, we regularly provide unconscious bias training to all our employees. Furthermore, we continuously strive to enhance our hiring process by ensuring a diverse hiring panel. HOW WE WORK At MOIA, our teams are typically distributed across our office locations and collaborate in a hybrid setup. We work together both remotely and on site, choosing the mode of collaboration that fits the context, the work at hand, and each team’s rhythm. Spending time together in our offices is an important part of how we stay connected, build trust, and solve complex problems. At the same time, we value flexibility and give teams and individuals autonomy to shape their ways of working, with everyone having the freedom to organise their routines in a way that aligns with their work and their team’s needs. If you’d like to learn more about how we work, visit our blog for insights into our culture and hiring process, or follow us on Instagram for a look behind the scenes at MOIA. WHO WE ARE At MOIA we’re reimagining the future of mobility – safe, autonomous and tailored to the needs of cities and their people. As a tech company with more than 400 employees, we build mobility solutions that truly move cities forward. We launched our ridepooling service in Hamburg in 2019 and have been part of the city’s public transport system since 2023. Since launch, we have transported over 12 million passengers. Currently, MOIA is evolving from a mobility provider to a tech provider offering a scalable and safe turnkey solution for autonomous driving. With office locations in Berlin and Hamburg, our diverse and international team comprising more than 60 nationalities works together toward that shared mission. MOIA is more than a technology provider – we are a partner to cities and public transport operators committed to creating more livable spaces and delivering mobility solutions that are reliable, safe and comfortable. YOUR APPLICATION TO MOIA We value authenticity and personal insights in your application responses. While AI tools can be useful, we encourage you to answer the following questions based on your own experiences and understanding. This helps us keep a human touch and better evaluate your unique perspective and match for the role. To reinforce an unbiased screening process, we kindly ask you not to include your picture, age, address, or any other details unrelated to your qualifications and suitability for the role. Additionally, we anonymize applications during the initial review phase by removing personally identifiable information. This ensures that our evaluation focuses solely on your skills, experience, and potential – supporting a fair and inclusive hiring experience for all candidates.

Administration