ABOUT US

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and

accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that

matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations

and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new

skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A

supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to

removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The role

The Legal, Compliance and Company Secretariat team is looking for a highly organised and proactive Legal Team and Operations

Assistant. This is a broad team support role, combining high-quality administrative support, legal document coordination and

practical support for the department’s systems, processes and operations.

This is a role suited to someone with strong experience working in, or supporting, a legal function and wants to build on their

exposure to legal operations and technology as part of the next step in their career.

You will work directly with the General Counsel and Legal Operations Manager, as well as closely with colleagues across Legal,

Compliance and Company Secretarial. You will also liaise with the wider FT business, acting as a reliable point of coordination

for queries, actions, systems and shared ways of working.

Main responsibilities

Executive & Legal Administrative Support

Provide high-quality document support to the Legal team, including preparing, formatting, checking and finalising contracts and

other legal documents, ensuring accuracy, consistency and attention to detail.

Support the Company Secretariat team with tasks such as maintaining company minute books (paper and digital), obtaining forms

and information from Companies House, assisting with audit reviews and the submission of annual accounts and coordinating with

filing agents globally.

Support the Compliance team with operational activities including tracking, triaging and processing requests received under

GDPR, and helping to maintain related guidance, templates and records.

Provide legal administrative support for tasks such as copyright registration and maintaining up-to-date records of all Powers

of Attorney and NDAs.

Assist the whole team with general administrative support, including communications, planning, calendar management, meeting and

visitor coordination, signature coordination, travel planning and expense reporting.

Coordinate recurring departmental meetings and activities, including team meetings, offsites, training sessions and other

forums, handling scheduling, agendas, minutes and action tracking.

Administer shared mailboxes by triaging, routing and tracking queries, maintaining standard responses, and identifying areas

for improvement and automation.

Build strong relationships with senior leaders and their assistants across the FT.

Legal Operations Support

Work alongside the Legal Operations Manager to document and maintain key operational workflows, playbooks, templates, guidance,

FAQs and core reference information, ensuring clear ownership, review cycles and version control.

Support continuous improvement by finding opportunities for automation or AI, serving as a champion in the department for

behavioral change and innovation regarding the use of legal technology and AI.

Manage the onboarding and offboarding processes for new starters and leavers, maintaining onboarding packs and coordinating

access and license-related checklists with relevant internal teams.

Administer the technology systems used by the department, including managing user accounts, training, troubleshooting, and

communicating systems changes and updates to team members.

Manage departmental suppliers and external counsel, which will involve raising purchase orders, processing invoices and

contract renewals, maintaining supplier records, and acting as the departmental point of contact for any P2P related queries or

reporting.

Required skills and experience

Solid previous experience in an executive assistant, legal assistant, legal administrator, or similar support role in a legal

context.

Strong organisational skills to plan, prioritise, and manage multiple tasks, meetings, deadlines, and follow-ups.
Excellent attention to detail when handling documents, trackers, meeting logistics, expenses, invoices, supplier information,

and shared resources.

Confident partner management skills, building strong relationships across a diverse organisation and at different levels.
Clear written and verbal communication skills, with the ability to respond to queries professionally and raise issues

appropriately.

Comfortable producing professional documents, presentations, correspondence, meeting notes and routine reports.
Demonstrate an independent approach to problem-solving by finding creative solutions to challenges, alongside a commitment to

learning and mastering new skills, particularly AI systems and new technologies.

Ability to work collaboratively, use good judgement and provide flexible support in a fast-paced team environment.

Desirable

Demonstrable exposure or involvement in legal operations, legal technology, process improvement, change management, and/or

automation with a clear, genuine interest in developing further in this space.

Systems & tools experience: Google Workspace, Coupa, Wordsmith (or similar Legal AI products), NetDocuments, ChatGPT, MS Word,

DocuSign, Slack, GEMS.

WHAT’S IN IT FOR YOU?

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous

annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the

community. Full details of our benefits are available here.

We currently operate a hybrid model which requires staff to work onsite 50% of the time, subject to role requirements & regular

review. While flexible working requests will be considered, not all patterns are suitable for all roles. We believe this balanced

approach supports flexibility and protects our culture, making collaboration and communication easier, building stronger

relationships and team cohesion, and supporting peer learning. We reserve discretion on reasonable notice to change this approach

either generally or for specific individuals or teams.

ACCESSIBILITY

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you

to attend an interview. If you would like to discuss your requirements or have any questions, email talent@ft.com and a member of

our team will be happy to help.

Further information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may leverage AI tools as part of their

job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all

information provided is authentic and accurately represents your skills, experience, and qualifications.

Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent

hiring process for all.

Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will

direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information,

payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting

or suspect any scam activity, please contact talent@ft.com.

Interested in the FT but don’t see the right role yet? Join our Talent Community to receive exclusive updates, featured jobs, and

insights into working at the FT.

#LI-KF1

Role

Legal Team and Operations Assistant

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