Manager, Administrative Coordinator Program

Stripe

WHO WE ARE ABOUT STRIPE Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career. ABOUT THE TEAM The administrative team works with Stripe's leaders to support their day-to-day administrative and operational needs. WHAT YOU'LL DO In this role, you'll be a critical part of supporting our business function. RESPONSIBILITIES * Provide complex and proactive calendar support for multiple leaders * Make recommendations for your leaders with regard to their time management, prioritization, delegation, and organization * Coordinate domestic and international travel and manage all related details * Prepare and submit expense reports on behalf of your leaders WHO YOU ARE We're looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement. MINIMUM REQUIREMENTS * 1+ years of administrative experience at a quickly-scaling or large company * You are incredibly organized, with superb attention to detail and a strong ability to execute. * You are excellent with time management and able to quickly shift tasks and priorities as needed. * You have a knack for working across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient. * You communicate, perform, and react well under pressure or ambiguity. * You are adept at handling sensitive information and situations with care and confidence. * You are able to anticipate and respond to the needs of others before they arise. PREFERRED QUALIFICATIONS * You have experience in a high-growth technology startup. * Experience with Google Suite * Experience supporting multiple complex calendars * Experience booking and managing both domestic and international travel arrangements * Experience with expense reporting

Concentric

Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve been searching for! Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts.   Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values:    Integrity – Collaboration - Relationships – Excellence – Creativity - Results   Join Us, Concentric - "Your World Secured" We are currently seeking to hire an Integrated Security Operations Manager to join our Corporate team in San Francisco, CA Candidates must be based in the San Francisco Bay Area or willing to relocate. This is a remote-friendly role, though you will be expected to attend in-person meetings at our San Francisco headquarters and are required to travel to and work from operational client sites as needed. JOB DESCRIPTION The Integrated Security Operations Manager is part of the Embedded Program Team but is responsible for coordinating with Security Operations to establish and transition ad hoc work into embedded roles, ensuring seamless integration, clear communication, and alignment of operational needs with client expectations. This position will manage several small groups of vendors, ad hoc services, or employees, and embedded services, who are working directly with Concentric clients. The Integrated Security Operations Manager serves as the primary liaison to Concentric for vendors, employees, and clients, ensuring smooth communication and seamless operations while addressing any needs or challenges. Providing ongoing guidance and mentoring, performance feedback, and administrative support to enhance vendor or employee engagement and client satisfaction are key tenets of this position.  Additionally, the Integrated Security Operations Manager will recruit, onboard, and hire vendors and embedded employees; approve timecards, invoices, and expense reports; and provide supervisory oversight while collaborating with the Embedded Programs Management Team, Security Operations, Human Resources, Recruiting, and Finance to ensure compliance with company policies, efficient resource allocation, seamless workflow transitions, and the successful execution of intelligence and security operations that align with client objectives. The ideal candidate will have real-world experience in the security field and supervisory experience managing and mentoring diverse teams.   RESPONSIBILITIES * Collaborate with the recruitment team to identify and place top-tier embedded employees in client programs; assist in screening and selecting candidates to align with client requirements * Conduct regular check-ins with embedded employees to assess job satisfaction, performance, and well-being. * Advocate for employee needs and escalate issues as necessary to HR or management. * Provide guidance and mentorship to embedded employees in the intelligence and/or security fields, assisting them in resolving challenges and navigating issues that arise at the client site * Serve as the primary manager throughout the entire embedded employee lifecycle from onboarding to offboarding, including timesheet and expense report reviews, managing performance evaluations, and implementing performance improvement plans, as needed * Serve as the primary relationship manager between Concentric and client managers, overseeing embedded employees * Collaborate with HR and other departments to ensure compliance with relevant policies, regulations, and legal requirements. * Facilitate communication between employees, clients, and internal teams to maintain alignment on operations. * Design, develop, and draft proposals, including budgets as needed * Find, vet, and train security resources that can deliver security services while meeting Concentric’s requirements * Provide in-person management and direct Executive Protection support of complex security operations or protective details. * Provide direct billable consultative and/or security services as requested to clients globally * Find, vet, and train security resources that can deliver security services while meeting Concentric’s requirements * Act as the business representative in the great San Francisco, CA area for client requests and business development efforts * Security Operations staff Coordinator management * Oversight and development of the GSOC operations and scheduling * Day-to-day administrative support; expense/account reconciliation, assistance with AP/AR functions, calendar management, project tracking and periodic updates to Security Operations management * Lead key internal team and organizational initiatives * Develop and implement internal policies, procedures, processes, and escalation protocols specific to the delivery of protective operations globally * Maintain excellent rapport and open lines of communication regarding client needs,  requests for support, service issues, and deliverables * Ensure client deliverables are met across the full suite of security services * Proactively communicate with clients regarding identified risks to personnel, property, or reputation * Identify gaps in processes and resources, and develop methodologies to address these gaps as part of the larger Concentric strategy  * Oversee quality control and training as needed for Concentric employees, embedded staff, and contracted security assets * Maintain a local Security License to provide armed and unarmed security work.   REQUIRED QUALIFICATIONS * Must be able to legally work in the country where this position is located without visa sponsorship * 5+ years of supervisory experience  * Excellent professional judgment and decision-making skills * Excellent organizational and problem-solving abilities with great attention to detail * Ability to handle sensitive employee and client matters with discretion and professionalism * Proficiency with Google Suite and Monday.com * Bachelor's degree or equivalent industry experience * At least 10 years of experience in the protective security industry, law enforcement, or similar government service.  * Experience developing and delivering protective protocols and measures at the organizational level * Experience working with contract staff and employees to provide comprehensive protective services * Experience partnering with a cross-functional team to deliver protective services.  * Exceptional communication and interpersonal skills * Proven ability to transfer knowledge and inspire a growth mindset * HR-218 eligibility with active CCW (California mandatory, multi-state accepted), or BSIS Armed Guard Card and CCW * This position requires the ability to travel up to 30% of the time PREFERRED QUALIFICATIONS * Bachelor’s degree in a related field  * Experience managing employees placed within client organizations (e.g., embedded consulting, managed services, or staffing models). * Ability to thrive in a fast-paced, growth-oriented, and quickly changing environment * Adept at learning new software and web-based tools * Familiarity with human resource practices * Experience working with high-net-worth family or corporate protective details * Experience in corporate security, military or law enforcement * Experience working in overseas environments COMPENSATION & BENEFITS * The HSA medical plan covers 100% of the premium for employee-only coverage. The PPO medical plan requires an employee contribution for employee-only coverage. For both plans, Concentric covers a substantial portion of the premium for dependents. * Concentric also offers an HSA employer contribution * Medical FSA * Employer-paid insurance: life, STD, LTD, and AD&D  * 401k including employer match & immediate vesting * 11 paid holidays  * Paid leave (vacation, sick, parental)  * Annual Health & Wellness Benefit * Pet Insurance * National discount employee program * Employee Assistance Program for personal needs * Credentity Protection - Eclipse Digital Protection by Concentric * Free access to our Risk Intelligence Dashboard and GEAR App. Providing 24/7 access to trusted risk intelligence and remote support, helping you stay informed, prepared, and protected wherever you operate. * Dedicated Security and Intelligence Training Programs for Professional Development * Coaching and Mentoring Opportunities San Francisco, California Pay Range $165,000—$175,000 USD Concentric and SPS Global acknowledge the systemic barriers in the security industry and recognize that removing those barriers will require a collaborative and conscious effort. Concentric and SPS Global are committed to programs and initiatives that promote diversity, equity, and inclusion, enhancing our organization and the broader community. We are creating a diverse environment and are proud to be an equal opportunity employer. We encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.  Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants who submit personal information to us. You can access our GDPR and CCPA policy by clicking the GDPR button at the bottom of our career page.

COALITION CLEAN BALTIC

Coalition Clean Baltic – CCB is a politically independent network, uniting 28 environmental NGOs, as well as partners and experts from 11 countries surrounding the Baltic Sea, promoting the protection and improvement of the Baltic environment and its natural resources. CCB Secretariat is based in Uppsala, Sweden. CCB is recruiting a [full-time] Project Coordinator to play an important administrative role in implementing the EU LIFE QuietWaters Project (Towards regionally coordinated actions to reduce underwater noise emissions from existing and future recreational crafts in the Baltic Sea), for the period 1 September 2026 - 31 August 2030. QuietWaters aims to address the reduction of underwater noise pollution from existing and future recreational crafts in the Baltic Sea. Through baseline assessments, pilot studies, stakeholder engagement, policy support, capacity building and awareness raising activities, the project will contribute to the EU's efforts to achieve Good Environmental Status in its marine waters. Moreover, it will pave the way for a quieter, healthier Baltic marine environment, supporting the regional objectives of the HELCOM Baltic Sea Action Plan (BSAP) and the Regional Action Plan on Underwater Noise (RAP). You will work closely with the CCB Project Manager and project partners in Sweden and beyond on different topic-wise issues to ensure effective implementation of the project. You will also be able to support the development and coordination of CCB’s strategic and thematic plans and their effective implementation. Primary tasks and responsibilities Schedule meetings, prepare agendas, take meeting minutes and distribute them with project partners Collect data from project partners and aid in reporting process of the project Support Project Manager and Financial Manager with bookeeping of the project, audit processes, and compliance documentation Organise project events and workshops as well as stakeholder meetings (including registration, venues, catering, travel and logistics) Coordinate any post-event evaluation or feedback collection Implement green procurement of the project and produce a Green Project Management Handbook Support monitoring and evaluation processes Support communication activities of the project including drafting communications and newsletters as well as the development of summary annual reports and a final report of the project Support implementation of risk assessments and mitigation activities In addition, you will support the Project Manager to Communicate and report to Financial Manager and Executive Secretary about project progress, issues and achievements Communicate with and handle requests from project funders Implement obligations under the project´s Grant Agreement together with Financial Manager Implement management strategy defined in project´s work plan and consortium agreement Facilitate collaboration among project partners and moderate consortium meetings Handle any consortium changes/issues Follow progress of project implementation according to Work Plan and budget - monitor progress against objectives and KPIs Ensure proper reporting and track of deliverables and deadlines, including co-funding projects Represent and communicate project progress in relevant fora (e.g. EU, ASCOBANS, HELCOM, EUSBSR) Pursue collaboration with sister projects Implement risk assessment of the project (identify risks, develop specific risk assessments and implement mitigations according to Consortium Agreement and Grant Agreement) We are seeking candidates with: Qualification and competence in administration of international projects funded by EU LIFE Programme Previous experience in similar positions, e.g. working in multicultural environment, as well as competences in events organization and green procurement Skills and experience in communication tools and channels, e.g. newsletter tool EU citizenship or at least residence and work permit in order to travel for work purposes Excellent proficiency in spoken and written English Knowledge of global, EU and regional environmental policies, preferably in the NGO sector We would also welcome interest from candidates who have been working in wider/non-marine environmental policy areas, if they can demonstrate relevant skills and knowledge. Desirable skills Experience of working for a non-profit organization is a merit. Working knowledge of any other language common in the Baltic Sea area, including Swedish (preferably), Danish, Finnish, German, Polish, Latvian, Lithuanian, and Estonian. If you are an adaptable, people-oriented and solutions-focused professional with advocacy or campaigning expertise, a positive disposition, a passion for environmental conservation, vibrant team spirit and a can-do attitude, we’d love to hear from you! Contract Terms Salary: Salary comparable to NGO staff in Sweden and in accordance with the Collective Agreements of the respective unions. Starting level 35,000 SEK gross, subject to adjustment depending on experience and annual increase. Location: Preferably in Sweden or willing to move to. Work from Uppsala or Stockholm is desired. Several joint offline events for the whole Secretariat staff and CCB Council expected per year in Sweden. Travel: Candidates should be flexible to travel as required for meetings and events – mostly within the Baltic Sea Region. You may need to be able to participate in occasional events on weekends. Contract type: Project-based position with 6-month probation period. Starting time: Preferably, latest on 1 September 2026, depending on availability of the chosen candidate. Application and deadline Send your CV (max. 2 pages) together with a personal letter (max. 1 page) by 01 August 2026 to secretariat@ccb.se. Being an international organization, CCB’s work is carried out in English. Please note: Applications submitted in any other language will not be considered. Incomplete applications (e.g. lacking either CV or personal letter) will be also not considered. For any inquiries: above email or CCB Executive Secretary: mikhail.durkin@ccb.se, +46 739 770 793. In the application and hiring process, CCB will not discriminate against any individual based on race, colour, sex, language, religion, national or social origin, property, disability, age, family status, sexual orientation and gender identity, economic and social situation.