Office Manager Apprentice

Distran

ABOUT THE ROLE Who we are  Distran is an innovative, award-winning, Swiss high technology company producing an extraordinary product: a sensor that literally sees the sounds. Our unique product is used by major global players in Oil and Gas, Chemical, Power and even Space Exploration to detect gas leaks before they become dangerous to either humans or the environment. With customers in 35+ countries, our company continues to expand thanks to our amazing people who are passionate about innovation, climate change and protecting the environment. About the role  We are looking for a proactive and reliable Office Manager and Team Assistant to keep our office running smoothly and make sure our teams have the workspace, tools, and support they need to do their best work. You will be the central point of contact for office operations, workplace infrastructure, onboarding coordination, basic IT support, internal events, and day-to-day administrative topics.  This role requires strong organizational skills, a hands-on attitude, and genuine care for the people around you. If you enjoy variety, take pride in keeping things running seamlessly, and want to play an active role in shaping our workplace culture, this is the right opportunity for you! In this role, you will:  Office & workplace operations  * Ensure the office runs smoothly day to day, including facilities, meeting rooms, supplies, post, shared spaces, and workplace equipment. * Coordinate with external service providers such as the landlord, facility management, cleaning, maintenance, and other office-related suppliers. Equipment, tools & basic IT coordination  * Manage the allocation and tracking of workplace equipment, including laptops, screens, phones, desks, and other office tools. * Act as the first internal point of contact for basic IT topics, user accounts, software access, and coordination with external IT support where needed. Onboarding & offboarding support  * Coordinate the practical onboarding of new employees, including schedules, desks, equipment, access, documentation, and office, safety, and equipment orientation. * Support offboarding together with HR, IT, and line managers, including equipment return, account deactivation, and practical exit steps. Internal events & team culture  * Organize internal events such as company meetings, team dinners, sales meetings, workshops, celebrations, and the Christmas dinner. * Coordinate related logistics, communication, travel, catering, gifts, employee recognition, and milestone moments to support a positive workplace culture. Administrative support  * Support selected departments with meeting organization and practical administrative tasks. * Support the practical use of AI tools to make recurring administrative, coordination, and internal communication tasks more efficient. YOUR PROFILE * Commercial degree (KV EFZ), apprenticeship, Bachelor's degree in Business Administration, or at least two years of experience in office management, team assistance, or operational administrative support. * Good knowledge of MS Word, Excel, and common workplace software tools, combined with curiosity and willingness to learn basic IT troubleshooting, user account administration, new workplace software, and AI tools. * Familiarity with office equipment setup and administration.  * Strong organizational and prioritization skills, with the ability to handle multiple tasks simultaneously.  * Proactive, hands-on, reliable, and able to work independently while collaborating well with others. * Diplomatic, reliable, trustworthy, and able to handle confidential information with care. * Clear communicator, able to structure and convey information accurately and completely.  * Genuine care for people and a natural ability to foster a positive team environment.  * Fluent English and fluent German (spoken and written). WHAT WE OFFER Bringing groundbreaking innovative technology to a market best seller is a rewarding social and professional experience. This job is for you if you like to give meaning to your work and have a strong impact on a product, on a company and on your professional growth. NOTE TO AGENCIES Distran does not accept unsolicited resumes from any sources other than directly from a candidate. Distran will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation where Distran employs the relevant candidate. Agencies must obtain advance written approval from Distran’s Human Resources team to submit resumes, and then only in conjunction with a valid fully executed agreement for service and in response to a specific job opening. Distran will not pay a fee to any Agency that does not have such agreement in place.

Multiverse

Multiverse is the upskilling platform for AI and Tech adoption. We have partnered with 1,500+ companies to deliver a new kind of learning that's transforming today’s workforce. Our upskilling apprenticeships are designed for people of any age and career stage to build critical AI, data, and tech skills. Our learners have driven $2bn+ ROI for their employers, using the skills they’ve learned to improve productivity and measurable performance. In April 2026, we announced $70 million in strategic funding, led by Schroders Capital, with participation from StepStone Group, Lightspeed Venture Partners and General Catalyst. At an increased valuation of $2.1bn, the round makes us Europe’s first EdTech double unicorn. But we aren’t stopping there. With a strong operational footprint and 800+ employees, we have ambitious plans to continue scaling. We’re building a world where tech skills unlock people’s potential and output. Join Multiverse and power our mission to equip the workforce to win in the AI era.   The Opportunity Multiverse is a fast-growing, AI-powered apprenticeship platform on a mission to create a diverse talent pipeline that transforms lives and businesses. As we scale across the UK, US and Europe, we're building the financial infrastructure to match our ambition. Reporting to the Senior Finance Manager, you'll own our international controllership — keeping our books accurate across multiple legal entities, leading controls and risk documentation, and driving transfer pricing compliance and VAT filings. This is a high-impact role in a dynamic, high-growth environment where AI and automation are reshaping the close process, and you'll be central to making it faster and more robust. Specifically, you will… * Responsible for international entities — month end reporting and reconciliations and compliance * Manage end-to-end intercompany accounting: recharges, loan balances, eliminations and intercompany agreement maintenance across the group * Support transfer pricing compliance — maintaining intercompany pricing schedules, coordinating TP documentation with advisors and ensuring policies are accurately reflected in the ledger * Own and evolve the group's financial controls and risk framework (RCM/SOX-lite): document key controls, perform regular testing, identify gaps and drive remediation * Support audit and statutory compliance for international entities; act as first point of contact for auditor queries * Support legal entity restructuring and group reorganisations, ensuring accounting and tax implications are captured * Identify and implement process improvements in NetSuite to drive a rapid, efficient close cycle * Produce analytical commentary on entity-level results for review by the Senior Finance Manager and CFO About You You are a qualified accountant who thrives in a fast-paced scale-up. You enjoy finding order in complexity, building the control frameworks that let a business move quickly but safely, and navigating the nuances of multi-jurisdictional accounting. * Qualified accountant (ACA, ACCA or CIMA) with 2–5 years post-qualification experience in a practice, multi-entity or international environment * Solid grounding in intercompany accounting — recharges, eliminations, loan arrangements and settlement processes * Working knowledge of transfer pricing principles and experience supporting TP compliance with external advisors * Experience owning or contributing to a controls and risk framework (SOX, RCM or internal audit) with hands-on documentation and testing * Strong NetSuite experience; confident building reports and improving workflows preferred * German accounting knowledge (HGB/local GAAP) is bonus, not a requirement Behaviours & Skills * High attention to detail — you take pride in clean reconciliations and tidy workpapers * Self-starter who can manage a varied workload with competing deadlines * Collaborative communicator; comfortable working with service providers and internal stakeholders * Curiosity about automation and AI tools to improve finance processes Benefits * Time off - 27 days holiday, plus 5 additional days off: 1 life event day, 2 volunteer days, 2 company-wide wellbeing days (M-Powered Weekend) and 8 bank holidays per year * Health & Wellness- private medical Insurance with Bupa, a medical cashback scheme, life insurance, gym membership & wellness resources through Wellhub and access to Spill - all in one mental health support * Hybrid work offering - for most roles we collaborate in the office three days per week with the exception of Coaches and Instructors who collaborate in the office once a month * Work-from-anywhere scheme - you'll have the opportunity to work from anywhere, up to 10 days per year * Space to connect: Beyond the desk, we make time for weekly catch-ups, seasonal celebrations, and have a kitchen that’s always stocked! Our Commitment to Diversity, Equity and Inclusion We’re an equal opportunities employer. And proud of it. Every applicant and employee is afforded the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. This will never change. Read our Equality, Diversity & Inclusion policy here. Our Commitment to Safeguarding Multiverse is committed to safeguarding and promoting the welfare of our learners. We expect all employees to share this commitment and adhere to our Safeguarding Policy, our Prevent Policy and all other Multiverse company policies. Successful applicants will be required to undertake at least a Basic check via the Disclosure Barring Service (DBS). For roles that will involve a Regulated Activity, successful applicants must also undergo an Enhanced DBS check, including a Children’s Barred List check and a Prohibition Order check. Roles involving Regulated Activity may interact with vulnerable groups, therefore are exempt from the Rehabilitation of Offenders Act 1974 meaning applicants are required to declare any convictions, cautions, reprimands, and final warnings. Providing false information is an offence and could result in the application being rejected or summary dismissal if the applicant has been selected, and possible referral to the police and the DBS.

Back Market

HI, WE’RE BACK MARKET. We’re here to help make tech reliable, affordable, and better than new. We're a global marketplace for refurbished devices, helping lower our collective environmental impact by providing trustworthy, affordable tech with 92% less carbon emissions than new. Yep, you read that right. Turns out refurbished tech is way better for the planet than new. In fact, With every device purchased on Back Market, our positive impact on the planet grows. From our Customer Care representatives to our software engineer, every individual at Back Market cuts the planet — and consumers — a break. Our mission is simple: to do more with what we already have. Are you ready to join us? JOB DESCRIPTION The Culture Team is made of the Guardians of Back Market’s DNA with 2 main pillars: Office team here to Bring Back Market Culture to life throughout all offices & events, Internal Communication here to Keep Back Makers informed, energized, and engaged. As Internal Communication Intern you will help inspire, inform, engage, and energize employees by ensuring our internal messages are optimized and well-coordinated. As well as supporting multiple teams within Back Market keeping a global vision in mind while also providing tailored and thoughtful input to various communication projects. YOUR MISSION (IF YOU ACCEPT IT): * Support coordination of the creation of both our weekly and monthly all-team presentations. On both sides: creative & organization! * Master the look and feel, tone of voice, and basic design of Back Market’s brand and culture, making sure it’s present when drafting and updating all written and visual internal communications * Draft and develop resources (training, checklists, templates, documents) to help other teams plan, review, & improve their communications. * Centralize and evaluate employee communication needs and projects to support planning a cohesive overall communication plan. * Update and contribute to process improvement efforts and other tools used by Internal Communications. * Act as a key point of contact for Back Makers across all locations, supporting global internal communication needs and ensuring consistent information flow across a distributed, international company. * Support the planning and coordination of our annual global company seminar, bringing together all Back Makers and contributing to its content, organization, and internal communication rollout.   YOU’RE AT THE RIGHT PLACE IF: * Looking for a 12-month apprenticeship * English is a no-brainer (fully professional capability). If you’re extra cool and speak French and have knowledge of French culture, bonus points for you! * Strong writing skills that demonstrate both professionalism and approachability * Demonstrated time management & project prioritization skills * A keen eye for design, & experience with design tools such as Canva * Highly preferred: experience with Slack, Google Suite (GSlides, Gmail, GDrive, Gdocs), Powerpoint ABOUT THE APPRENTICESHIP: ℹ️ * Starting date: September 2026 * Duration: 12 months (until August/September 2027) * Location: Bordeaux, France * Contract: You must already be enrolled in a Work-study program in a French school (contrat d’alternance/ d’apprentissage). NB: Priority given to following rhythms : 3 days / 2 days or 4days / 1 day at school (Mondays should be in Back Market).   RECRUITMENT PROCESS: * Video-call Interview with the Talent Acquisition Specialist * Skills fit interview + Live case study with the direct manager * Cultural fit interview with another person in the team WHY SHOULD YOU JOIN US ? ✌🏼 At Back Market, we’re committed to hiring and supporting diverse teams of people from all backgrounds, experiences, and perspectives — it’s one of the reasons we’re such a high-scoring certified B Corp company (93.2). No matter your role and seniority level, you’ll enjoy impact-driven work with hands-on career development in an innovative, driven, and fast-paced environment — with benefits to match, like: - A mission driven work environment where your day to day makes an impact on the planet. Seriously. - Hybrid work environment, with 2 remote days a week and 1 remote work week per quarter, plus 3 flex days. - Employee Resource Groups, including mentorship programs, comprehensive accessibility policies, and cultural competency training. At Back Market, we strive to create a workplace that embodies the world we’re trying to change. We’ve embedded our diversity, equity, and inclusion principles into our DNA — from dedicated staff to employee resource groups to our company values. We know that the perfect background for a role doesn’t mean the perfect fit — we encourage you to apply for a role even if you think you may not have all the qualifications. If reasonable accommodations are needed for the interview process, please do not hesitate to discuss this with the Talent Acquisition Team.