Project Manager, Ogilvy Health

About Ogilvy   Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.   About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. Department: Commercial Finance  Location: London  Contract type: Fixed-Term (12 months)  Full Time/Part time: Full Time  Reporting into: Commercial WIP Manager Lead    The Role:  This role is responsible for the billing and WIP management on a portfolio of clients. They are the gatekeeper of the jobs. Reporting into the Commercial WIP Manager Lead.  You will be responsible for all job opening and closing and ensuring that best practice is applied to job management throughout the life cycle of the job.  You will be part of a dynamic team which is striving to ensure best commercial practice is at the heart of all agency business transactions.  You will have a close working relationship with both Commercial Managers (CM), the other Commercial WIP Managers and the agency client team.    Key Responsibilities:  Job Management  · Ensuring adherence to the job opening process  · Ensuring timely management and follow up on jobs with client teams  · Explaining to client team how the job processes work on a client and why  · Regular meeting with client teams to review open jobs  · Working with CM to ensure best use of Workday for each client’s specific needs  · Billing to client on a timely basis, ensuring invoices are in line with client processes and internal processes  · Keeping a log of Credit Notes and obtaining relevant sign off  · Advising CM if client teams are not following internal processes or not making themselves available for WIP reviews  · Preparing reports on time value on jobs vs. fee invoiced for CM to review  · Reviewing open PO’s and advising teams to close where appropriate  · Ensuring jobs are closed down correctly when necessary  · Ensuring Project Manager has signed off on each closed job and reviewed the profitability  · Ensuring job setup follows the Commercial Control guidelines and the necessary documentation is attached to it  · Allocation of WIP balances on Workday  · Reviewing FX gains/losses on the jobs and taking appropriate action to clear any balances  Client Contracts  · Carrying out credit checks on new clients  · Setting up new clients in Workday  · Ensuring Workday Masterdata is correct  · Ensuring you understand the VAT rules on each client and that they are adhered to  · Ensuring you understand the foreign currency policy on each client and it is being adhered to  NWC Management  · Liaise with Finance Plus Debtors as appropriate, to assist with resolution of any Debtors issues  · Reviewing WIP and pro-actively ensuring any issues are resolved or escalated to avoid NWC provisions  Compliance  · Ensure compliance with ICFR regulations in relevant areas  · Assist in any ICFR or other audits, including client audits  · Raising a query if there is an area of compliance which you do not understand or appears to be a duplication  · Ensuring all internal procedures and policies are adhered to  · Ensure Purchase Order policy is adhered to – i.e. no approved PO’s issued after supplier invoice date, highlighting to CM where there is breach of the policy  Other responsibilities  · Ensuring best practice in use of all systems and help in training on Workday new client team joiners if appropriate  · Running ad-hoc reports on Workday for the brand teams  · Ad hoc requests from CM    Requirements:  · Media-experience preferred/experience in service-oriented business with commercial focus.  · Proactive and self-motivated, with a desire to identify and improve on processes.  · Confident and enthusiastic communicator (written and verbal). Proven stakeholder management.  · Familiarity with Billing, WIP and Net Working Capital management.  · Excellent organisation and attention to detail. Time management skills essential due to multiple deadlines and priorities.  · Excel skills are essential (sumifs, vlookups, etc.)    How we help you Thrive:  · 25 days annual leave + 1 Volunteer Day   · Bupa Healthcare  · Enhanced Maternity, Adoption and Shared Parental Leave  · We have a Flexible Working Model with core working hours: 10am – 4pm  · A 1.5:1 Matching Pension Structure  · Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year   · Season Ticket Loan and Cycle to Work Scheme  · Life Assurance At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.  We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.  Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity. Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.

About Ogilvy   Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.   About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. Department: Advertising Location: London Contact type: 6-Month FTC Full Time/Part time: Full Time Reporting into: Managing Partner   The Role: As the Senior Integrated Programme Manager for Verizon Business International, you will play a pivotal role in steering the end-to-end campaign workflow of the full Inter-Agency Team (IAT) across Europe and APAC.  While you will sit within the Ogilvy team, you will act as a neutral, objective partner to both Verizon and the full agency ecosystem. Your core focus is not just the success of one agency, but the seamless performance and collective output of the entire inter-agency network on behalf of Verizon—spanning all partners in creative, media, organic social, web, and sales enablement.  You will be the operational glue: setting unified standards, driving consistency, and establishing a culture of collaboration across Verizon and all partner agencies. Your organised approach, diplomatic communication, and meticulous attention to detail will be instrumental in navigating complex multi-agency dynamics and keeping the overarching programme objectives firmly in focus.  This is a prominent, client-facing role where you will act as Verizon’s trusted, day-to-day point person for workflow, timelines, and delivery. To set you up for success, you will have direct support and mentorship from our Ogilvy Operations Lead and Client Lead as well as Verizon leaders, who will partner with you on high-level strategic decisions, cross-team alignment, and escalation management.    About Verizon Business  Verizon Business is a global leader in next-generation communications, security, and collaborative technology. Powering 99% of the Fortune 500, Verizon helps the world’s most prominent enterprises, governments, and medium-sized businesses navigate their digital transformation journeys.  The Verizon Business International team is responsible for driving growth, brand awareness, reputation, and consideration across Europe and the Asia-Pacific (APAC) region. Our work focuses on demonstrating how Verizon’s cutting-edge portfolio helps international enterprises connect, scale, and innovate in a rapidly changing world. This is a fast-paced marketing environment operating at a truly global scale.    Key Responsibilities: Be the Programme Navigator & Integrator  * IAT Programme Ownership: Lead the creation and end-to-end management of the comprehensive H2 integrated programme plan, encompassing all creative, media, organic social, web, and sales enablement deliverables and activations.  * Accurate Project Tracking: Own the creation and continuous maintenance of highly accurate master marketing plans, tracking documents, and integrated timelines with channel-specific milestones built in.  * Brief Creation & Content Planning: Support Verizon with brief creation, content planning, and the orchestration of deliverables from initial ideation through to final sign-off and activation.  * Multi-Agency Alignment: Act as the central operational liaison between Verizon and all external agency partners, driving a unified, collaborative, and disciplined approach to delivery.   Verizon Communication & Stakeholder Management  * Direct Client Communication: Act as Verizon’s trusted point person for day-to-day workflow communication, proactively sharing updates, writing/augmenting briefs, and understanding feedback.  * Verizon Stakeholders & Internal Comms: Coordinate and manage alignment across diverse internal Verizon stakeholders. Support the production of internal communications (e.g., internal newsletters, programme updates, slide decks) to keep the broader business aligned on campaign milestones.  * Facilitate Status Meetings & Documentation: Host, moderate, and chair weekly IAT (cross-agency) and Joint (agencies + Verizon) workstream status meetings. Set agendas, update status documents in real-time, and ensure comprehensive meeting notes and action items are shared immediately following calls across all stakeholders.  Be the Financial & Scope Steward  * Scope of Work (SOW) Tracking: Closely monitor and track the active Scope of Work (SOW), ensuring all agency deliverables align with agreed scopes and flagging any potential creep or delivery delays.  * Budget & Final Approvals: Proactively seek, document, and track Verizon approvals on campaign budgets, resource allocations, final project signoffs and asset approvals  Be the Quality, Brand & Process Champion  * Media & Approval Timelines: Align to and monitor firm, realistic deadlines for paid media that build in sufficient buffers for brand, legal, and compliance reviews so that launch dates are never compromised.  * Proofing, QA & Brand Stewardship: Develop a deep understanding of Verizon’s brand and legal guidelines to support rigorous proofing and QA processes, protecting Verizon’s brand reputation and supporting agency partners with delivering flawless work.  * Asset Management: Manage the upload and organization of final approved assets into the Verizon’s designated digital asset management (DAM) platforms, Google sites and tools.  * Governance & RACI: Develop, implement, and maintain a robust programme RACI matrix incorporating Verizon stakeholders and agency partners to ensure clear roles, responsibilities, and accountability.  * Interdependency Management: Proactively chase agencies and internal Verizon teams to ensure timely delivery, ensuring that downstream dependencies are never compromised.  Be the Proactive Risk Mitigator  * Risk Management: Actively identify potential campaign-level risks and timing slips. Work collaboratively with the agency project leads to implement robust mitigation strategies and escalate blockers early to ensure smooth, uninterrupted delivery.   Be Ready to Embrace AI in Everything We Do  * AI Integration: Actively apply approved Verizon and WPP AI platforms to create operational efficiencies within your day-to-day workflow (whether that be transcribing video calls, summarising feedback, or consolidating information).   Don't Be Afraid of Change  * Continuous Transformation: Be open, agile, and willing to engage with continuous innovation and evolving processes to drive a competitive edge for Verizon.    Requirements: * Proven Expertise: Demonstrated campaign orchestration and project management experience as a Senior Project Manager or Programme Manager within a creative or integrated agency environment. Relevant B2B, enterprise, tech sector experience is essential.  * Multi-Agency Coordination: Direct experience working with and coordinating multi-agency, multi-disciplinary teams (across Creative, Media, Web/UX, Social, and Sales Enablement) in a fast-paced environment. * QA & Proofing Rigour: Exceptional eye for detail with experience in QA and proofing against complex corporate brand and legal guidelines.  * Financial & Scope Management: Experience tracking budgets, managing SOWs, and obtaining formalised financial   * Rapid Onboarding: A fast learner with a proven ability to get up to speed on complex brand guidelines, operational processes, and client-specific tools/platforms quickly.  * Confident, Collaborative Communicator: Strong interpersonal skills with the ability to manage external agency partners, navigate internal client stakeholders, and act as a neutral, trusted lead for delivery updates.  * Collaborative Problem Solver: A proactive approach to identifying potential risks, with the ability to partner effectively with senior stakeholders to navigate challenging scenarios.    How we help you Thrive:     *  25 days annual leave + 1 Volunteer Day  * Bupa Healthcare * Enhanced Maternity, Adoption and Shared Parental Leave * We have a Flexible Working Model with core working hours: 10am – 4pm * A 1.5:1 Matching Pension Structure * Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests and development budgets and Wellbeing incentives and activities throughout the year  * Season Ticket Loan and Cycle to Work Scheme * Life Assurance At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.  We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.  Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity. Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.