WPP · Petaling Jaya
Senior Finance Analyst - Payment PTP (Accounts Payable) | WPP SSC MY
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-ge...
WPP is the trusted growth partner for the world’s leading brands.
We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative
enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing
platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise.
Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning,
attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
For more information, visit WPP.com.
Why we're hiring:
Purpose of the role
The Senior Analyst, Purchase to Pay (PTP), is part of a team
responsible for performing day to day tasks within the
Purchase to Pay (PTP) function covering Accounts Payable,
Travel & Expense and Payment, as well as Month End Closing
process and some other specific accounting activities
related to the stream. The Senior Analyst will be required
to handle activities for any of the subfunctions within the
PTP function as assigned by the PTP manager.
Key responsibilities include accurate and timely recording
and payment of vendor invoices, statutory payments,
employees claim and intercompany transactions in accordance
to the defined SLAs/KPIs while adhering to Company policies
and procedures as well as relevant legal and statutory
requirements.
The Senior Analyst will work with management to drive the
implementation of global process initiatives to streamline
and/or automate the PTP process which includes system
enhancement and process improvement.
What you'll be doing:
Job Description
Accounts Payable (AP) & Invoice Processing:
Receive and scan vendor invoice/vendor billing files and
supporting documents
Check all invoices for proper documentation, attach the
invoice to the AP System and submit for payment accordingly.
Ensure invoices are processed in line with WPP Policies, SOX
requirements, Standard Operating Procedure (SOP).
Process invoices, credit memos and debit memos in a timely
and accurate manner according to SLA / KPI set by management
and agreed with WPP Operating Companies (OpCo)
Ensures that all invoices assigned are properly accounted
for at the end of each business day.
Respond to vendor inquiries. Follow up with vendor and
respective OpCo to resolve all discrepancies in a timely
manner
Verifies vendor accounts by reconciling monthly statements
and related transactions.
Perform reconciliations of vendor statements, research and
address discrepancies as appropriate.
Review reconciliation and supporting documentation for
purchases made by Company Settled Credit Card and revert to
OpCo on queries
Properly book and upload all intercompany transactions
Work with PTP Leaders on Account Analysis to clear Aged AP
and Net Debit Balance (NDB)
Payments Processing:
Generate proposed payment selection file or be the reviewer
of proposed payment selection file in accordance with agreed
timetable.
Submit the payment selection file to the OpCo in line with
the agreed timetable or be generater of payment confirmation
file in accordance with agreed timetable, base on proposed
payment selection approved.
Review, request amendments where applicable, and submit to
approvers to authorise payment aligned to the agreed
timetablet or be the reviewer the amendments and regenerate
payment confirmation.
Transact payment to bank in accordance with the country/OpCo
banking functionality
Responsible for the following tasks related to payments:
Act as main contact with bank regarding payments queries.
Process Time and Expense (T&E) related payment.
Process and post cheque and wire remittance deposits to the
appropriate bank account and invoices, ensuring
reconciliation of the batch.
Ensures payment is made to vendors in accordance to Company
Policy and SOX Guidelines
Work with Master Data Team to set up new vendors in the
system or updating existing vendor details.
Ensure correct e-mail contact details of payment beneficiary
are recorded in master data
Generate remittance advice
Work with Record to Report (RTR) on all payment transactions
on bank reconciliations, resolve reconciling items and
escalate to the OpCo any unreconciled/aged items for
resolution/confirmation of treatment
Travel and Expense (T&E) Processing:
Perform review checks of claim submitted: valid receipts,
valid tax, valid approval in line with the OpCo policy
(where there is no systemic workflow) and that the claim
information matches the supporting receipts
Where required, amend the tax codes in accordance with the
local tax legislation based on approval from Manager
Process claim for payment or reject the claim (providing
reasons for rejection)
Submit payment file aligned to the timetable agreed with the
OpCo
Other Responsibilities:
Generate aging reports, identify critical issues and drive
resolution independently
Accountable and responsible for the quality, accuracy and
timely delivery of scope assigned in accordance to the
SLAs/KPIs defined with management and agreed with OpCo
Handle high complexity issues with minimal guidance from
Team Lead / Manager.
Perform account reconciliations and journal entries at month
end close.
Issue reports on a monthly basis and assist Manager to drive
achievement of KPI and SOX requirements on periodic report
and review.
Drive month end close activities and help Manager to coach
junior team members.
Process back up reports for data storage/archiving.
Proactively identify, propose and implement continuous
improvement opportunities in existing processes within the
team.
Lead Continuous Projects, workshops and trainings for the
PTP team and across the SSC as PTP subject matter expert
Comply to internal and external regulations and procedures,
that should be in line with the company policies, standard
operating procedures, and/or Target Operating Model (TOM)
Guide new and existing team members through proper knowledge
transfer; sharing of resource, knowledge and experience and
best practice thereby ensuring quality is maintained through
any staff transition.
What you'll need:
Qualifications
Degree in Finance & Accounting or related field with
relevant mix of qualification and experience
3-5 years of relevant experience in shared service
environment.
Basic knowledge of fundamental accounting concepts,
practices, and procedures
Having shared service centre experience is preferred
Knowledge of SOX Compliance norms relating to the process
Experience in using ERP system is an added advantage
Skills and Competencies
Fluent written and spoken English
Strong interpersonal skills
Teamwork - Able to communicate and work within a team
environment
Proactive – Time management and Organization skills
Project Management and Analytical skills
Attention to Details - Ability to maintain high level of
accuracy in preparing and entering information to the AP
System and Banking Portals
Time management and Organization skills
Ability to handle high volume task and able to adapt complex
work environment
Able to communicate and work within a team environment
Excel skills mandatory
Familiar with Office 365
Willing to travel overseas if required
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views.
We are open-minded: to new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our
clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers
of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the
industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the
challenge?
#LI-Hybrid
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve
adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please
discuss this with the hiring team during the interview process.
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular
characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same
opportunities to progress in their careers.
PLEASE READ OUR PRIVACY NOTICE (HTTPS://WWW.WPP.COM/EN/CAREERS/WPP-PRIVACY-POLICY-FOR-RECRUITMENT) FOR MORE INFORMATION ON HOW WE
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Role
Senior Finance Analyst - Payment PTP (Accounts Payable) | WPP SSC MY
Category
Administration, ekonomi, juridik
Locations
Published
July 10
Deadline
August 16