Office Manager / Personal Assistant

Aion Bank

WHAT WE DO? UniCredit in Poland belongs to one of the largest financial groups in Europe, serving over 20 million Clients, including one million businesses. We are building a new banking model that combines the speed and appeal of a fintech with the strength and stability of a universal bank. We draw on 150 years of experience and the unique expertise of our teams, acting as the Group’s pan-European innovation hub. We are creating ultra-fast and transparent banking with an “all-in-one” application and new opportunities for all Clients - individual, business, and corporate. We provide full omnichannel service thanks to a network of flagship branches in key Polish cities and our Support Center. Our greatest value is our People - a Team of creative experts who thrive in a dynamic and innovative environment. We focus on collaboration, engagement, and achieving ambitious goals. We are looking for a International Corporate Sales Manager to join us at this pivotal moment, share our vision, and help shape the future of European banking. WHAT YOU WILL BE DOING? * Actively building and maintaining relationships with corporate business clients (PLN 50M+ annual revenue) * Collaborating with Relationship Managers and Coverage Teams within the UniCredit Group to develop cooperation strategies for international clients * Actively participating in the implementation of UniCredit Group’s tools and solutions in Poland * Analyzing clients' financial needs and providing advisory services regarding banking products and services * Meeting sales targets and quality objectives * Preparing credit applications for corporate clients, including comprehensive credit risk analysis, business type assessment, creditworthiness evaluation, and industry specifics * Verifying credit documentation required for application preparation and collaborating with internal units supporting the credit process * Conducting periodic monitoring of clients' financial situations to assess current risk levels and identify potential threats * Coordinating the credit process as a liaison between Relationship Managers, Risk Analysts, and Credit Committee members to ensure a smooth and efficient decision-making process * Managing operational risk by adhering to banking regulations and internal procedures * Representing the bank as a business partner and building an image as a trusted advisor and support for companies SKILLS YOU SHOULD HAVE * Minimum 5 years of experience in corporate banking within an international environment * Practical knowledge of banking products and services, along with the ability to tailor solutions to the needs of business clients * Customer orientation, strong communication skills, and the ability to build long-term relationships * Strong sales skills backed by a proven track record * Openness to new technologies * High professional ethics and a strong sense of responsibility * Very good command of English and German allowing for fluent communication; knowledge of other languages will be considered an additional asset WHAT WE OFFER You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies.  Unless limited by banking regulations we offer a flexible form of contract. You will be provided an Individual Development Budget, dedicated to enhancing your professional skills. If your role permits, we also offer flexible work location: home/office —  according to your preference.  You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package.  We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.  We co-sponsor your Multisport card and cover 50% of its cost.  You will work on computer equipment that delivers the best user experience — Apple MacBook.  Our office in Warsaw offers healthy snacks throughout the day.  OUR PROCESS We keep our recruiting process simple.  Step 1: Talk with one of our Recruiters about your to date experiences and ambitions Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment OUR NOTE TO YOU We are an equal opportunity employer. We stand together in nurturing a workplace that welcomes diverse thinking and inclusive behaviors. By embracing diversity of thought and making all voices heard regardless of background, we drive innovation, sustainable growth, and new business opportunities. This inclusive approach enhances our work climate, directly boosting our people's productivity, well-being, and engagement. Our Values - Integrity, Ownership, Caring - are more than just words. They are actions. Mandates. Pledges. When we all commit to these shared Values, we will deliver for our clients. And delivering for our clients - in any way, large or small - is how we fulfil our Purpose. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table. We appreciate your time and application. Please note that we reserve the right to contact selected candidates. Good luck!

Aion Bank

WHAT WE DO? UniCredit in Poland belongs to one of the largest financial groups in Europe, serving over 20 million Clients, including one million businesses. We are building a new banking model that combines the speed and appeal of a fintech with the strength and stability of a universal bank. We draw on 150 years of experience and the unique expertise of our teams, acting as the Group’s pan-European innovation hub. We are creating ultra-fast and transparent banking with an “all-in-one” application and new opportunities for all Clients - individual, business, and corporate. We provide full omnichannel service thanks to a network of flagship branches in key Polish cities and our Support Center. Our greatest value is our People - a Team of creative experts who thrive in a dynamic and innovative environment. We focus on collaboration, engagement, and achieving ambitious goals. We are looking for a Structured Finance Manager to join us at this pivotal moment, share our vision, and help shape the future of European banking. WHAT YOU WILL BE DOING? * Structuring debt financing (on-balance sheet) tailored to the specific needs of Mid-Cap segment clients and transaction types * Preparing comprehensive credit applications in English, including end-to-end risk assessment and financing terms * Presenting applications to decision-making bodies, including direct advocacy before credit committees, also at the UniCredit Group level in Milan * Actively negotiating credit documentation (including LMA standards) and transaction terms with clients * Jointly managing client relationships in cooperation with the relationship unit * Collaborating with Group units within an international environment SKILLS YOU SHOULD HAVE * Advanced knowledge of financial analysis (projects and companies) and the ability to derive strategic conclusions * Strong analytical skills in credit risk assessment, debt structuring, and the analysis of financial forecasts and models * Advanced English (written and spoken) – a mandatory requirement for drafting credit applications, establishing relationships within the UniCredit Group, and negotiating financing documentation * Proficiency in MS Office/Google Workspace, with a particular emphasis on Excel/Google Sheets for financial modeling purposes * High level of independence and the ability to prioritize tasks in a dynamic transactional environment * Strong commitment to ongoing processes and high professional conduct in relations with clients and business partners * Practical knowledge of LMA documentation standards Nice to have * Experience or knowledge in Renewable Energy (RES) projects or M&A transactions * Professional certifications such as CFA, CIMA, or ACCA WHAT WE OFFER You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies.  Unless limited by banking regulations we offer a flexible form of contract. You will be provided an Individual Development Budget, dedicated to enhancing your professional skills. If your role permits, we also offer flexible work location: home/office —  according to your preference.  You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package.  We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.  We co-sponsor your Multisport card and cover 50% of its cost.  You will work on computer equipment that delivers the best user experience — Apple MacBook.  Our office in Warsaw offers healthy snacks throughout the day.  OUR PROCESS We keep our recruiting process simple.  Step 1: Talk with one of our Recruiters about your to date experiences and ambitions Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment OUR NOTE TO YOU We are an equal opportunity employer. We stand together in nurturing a workplace that welcomes diverse thinking and inclusive behaviors. By embracing diversity of thought and making all voices heard regardless of background, we drive innovation, sustainable growth, and new business opportunities. This inclusive approach enhances our work climate, directly boosting our people's productivity, well-being, and engagement. Our Values - Integrity, Ownership, Caring - are more than just words. They are actions. Mandates. Pledges. When we all commit to these shared Values, we will deliver for our clients. And delivering for our clients - in any way, large or small - is how we fulfil our Purpose. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table. We appreciate your time and application. Please note that we reserve the right to contact selected candidates. Good luck!

Wunderflats

Here you can find our German speaking jobs.   ABOUT US Wunderflats helps people find fully furnished homes for a month or more, perfect for relocations, family moves, or life transitions. It offers a secure and seamless rental experience across Europe. Founded in Berlin in 2015 by Jan Hase and Arkadi Jampolski, Wunderflats bridges the gap between verified landlords and carefully vetted tenants. As part of Europe’s housing infrastructure, it helps activate underutilized apartments and support the evolving ways people live and work today. More than 63,000 apartments are currently listed, and the company employs a team of over 150 people.  Learn more at www.wunderflats.com.  Als Personal Assistant / Executive Assistant to Founders (m/w/d) unterstützt du unsere Gründer im beruflichen und privaten Alltag und sorgst dafür, dass sie sich auf die Themen konzentrieren können, bei denen sie den größten Impact haben. Du bist eine zentrale organisatorische Schnittstelle und hältst beiden Gründern in vielen operativen, administrativen und kommunikativen Themen den Rücken frei. Dabei arbeitest du strukturiert, diskret und vorausschauend und behältst auch dann den Überblick, wenn viele Themen parallel laufen. In dieser Rolle geht es nicht nur darum, Aufgaben abzuarbeiten. Du denkst mit, priorisierst, erkennst Muster, bereitest Entscheidungen vor und schaffst Strukturen, die den Alltag der Gründer spürbar einfacher machen. Du bist neugierig darauf, wie sich wiederkehrende Aufgaben durch bessere Prozesse, smarte Tools und AI-Unterstützung vereinfachen oder automatisieren lassen.   DEINE MISSION * Du unterstützt beide Gründer im Tagesgeschäft und sorgst dafür, dass operative, administrative und organisatorische Themen zuverlässig erledigt werden. * Du übernimmst die Strukturierung und Priorisierung von E-Mails, Nachrichten, Aufgaben und Follow-ups und stellst sicher, dass wichtige Themen rechtzeitig gesehen, vorbereitet oder weitergeleitet werden. * Du managst komplexe Kalender, koordinierst Termine und achtest darauf, dass Meetings, Fokuszeiten, private Verpflichtungen und wiederkehrende Routinen sinnvoll miteinander vereinbar sind. * Du bereitest Abstimmungen, Check-ins und Wochenrückblicke vor, hältst offene Punkte nach und sorgst dafür, dass Entscheidungen effizient getroffen werden können. * Du koordinierst interne und externe Termine mit Teams, Geschäftspartnern, Dienstleistern und privaten Kontakten. * Du bereitest relevante Informationen, Unterlagen und Entscheidungsgrundlagen vor, damit die Gründer in Terminen gut ausgestattet und immer handlungsfähig sind. * Du unterstützt bei administrativen Themen wie Rechnungen, Belegen, Dokumenten, Ablagen, Reiseorganisation, Terminvereinbarungen und weiteren Organisationsaufgaben. * Du behältst Aufgaben, Fristen und Follow-ups im Blick und sorgst dafür, dass nichts Wichtiges verloren geht. * Du übernimmst wiederkehrende Routinen ebenso zuverlässig wie spontane Ad-hoc-Aufgaben und findest pragmatische Lösungen, wenn kurzfristig etwas organisiert, geklärt oder nachgehalten werden muss. * Du hilfst dabei, bestehende Abläufe zu strukturieren, zu vereinfachen und kontinuierlich zu verbessern. * Du bringst aktiv Ideen ein, wie wiederkehrende Aufgaben durch Automatisierung, AI-Tools oder bessere Prozesse effizienter gestaltet werden können. DEIN PROFIL * Du sprichst fließend Deutsch und Englisch * Du kommunizierst klar, freundlich und professionell - schriftlich wie mündlich - und kannst souverän mit internen Teams, externen Partner, Dienstleister und privaten Kontakten umgehen. * Du hast bereits Erfahrung als Personal Assistant, Executive Assistant, Team Assistant, Office Manager, Founder Associate oder in einer vergleichbaren organisatorischen Rolle gesammelt. * Du arbeitest sehr strukturiert, zuverlässig und eigenverantwortlich und hast Freude daran, Ordnung in viele unterschiedliche Themen zu bringen. * Du hast ein gutes Gespür für Prioritäten und erkennst schnell, welche Themen dringend, wichtig oder delegierbar sind.Du bist absolut diskret und gehst verantwortungsvoll mit vertraulichen Informationen um. * Du bist pragmatisch, lösungsorientiert und hands-on. Du wartest nicht darauf, dass dir jeder Schritt erklärt wird, sondern denkst mit und findest heraus, was gebraucht wird. * Du hast ein sehr gutes Auge für Details, ohne dich darin zu verlieren. Du weißt, wann Genauigkeit wichtig ist und wann eine schnelle, pragmatische Lösung gefragt ist. * Du bist flexibel und behältst auch bei kurzfristigen Änderungen, spontanen Aufgaben oder unklaren Situationen den Überblick. * Du bist sicher im Umgang mit digitalen Tools für E-Mail, Kalender, Aufgabenmanagement, Dokumentenablage und Kommunikation. * Du bist AI-affin, neugierig und hast Lust, neue Tools auszuprobieren, wiederkehrende Abläufe zu hinterfragen und sinnvolle Automatisierungen aufzubauen. * Du bringst ein hohes Maß an Eigenverantwortung mit und möchtest eine Rolle aktiv mitgestalten, statt nur Aufgaben auf Zuruf zu erledigen. * Du hast Freude daran, im direkten Umfeld von Gründern zu arbeiten und durch exzellente Organisation echten operativen Impact zu schaffen. OUR PITCH * #empathyculture: Werde Teil unseres internationalen Teams mit Scale-up-Atmosphäre, in dem du als Mensch wirklich zählst und deine Ideen und deine Arbeit echten Impact haben. * #worklifeinbalance: Unsere Arbeitszeiten sind flexibel und familienfreundlich. Deine Hauptarbeitszeit verbringst du im Office, aber du kannst auch gerne ab und zu von zuhause arbeiten. * #personaldevelopment: Wir unterstützen dich in deiner persönlichen und beruflichen Entwicklung, z.B. durch individuelle Trainingsprogramme, Workshops oder die Teilnahme an Messen und Konferenzen. * #compensationpackage: Erhalte ein attraktives Vergütungspaket und eine betriebliche Altersvorsorge mit 20% Arbeitgeberzuschuss. * #wunderoffice: Arbeite in unserem brandneuen Büro in Berlin (Hackescher Markt) mit ergonomisch ausgestatteten Arbeitsplätzen, Detox-Room, Spielzimmer, Dachterrasse sowie Obst und Getränken auf uns. * #welovetohavefun: Feiere mit uns auf unserer jährlichen Sommer- oder Winterparty und bei regelmäßigen After-Work-Treffen und powere dich in unserem Office bei Yoga, Tischkicker und Tischtennis aus. * #morebenefits: Eine vergünstigte Mitgliedschaft beim Urban Sports Club? Attraktive Rabatte bei FutureBens? Ein Jahresticket für den Nahverkehr? – Bekommst du bei uns! – und noch vieles mehr!   *We at Wunderflats value the diversity of our team and stand for equal opportunity and non-discrimination. We respect all differences from person to person, visible or not.