Pay Range: $17-$18 hourly

About Us

ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions, some up to 200

acres, provide a wide array of vehicle services, including repair, reconditioning, and auction remarketing, and many of our sites

serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America, from

retail to commercial, OEM & more.

We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun,

fast-paced, and competitive – and filled with the best people who are passionate about what they do.

We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion, including huge investments in

facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take

this journey with us! Get a sneak peek into life at ADESA!

Role and Team

Reporting to the Commercial Accounts Manager (CAM) or designated leader, you will be responsible for the administrative

management of customer accounts. You will serve as the primary point of contact for administrative operations, ensuring that

all financial, inventory, and sale day activities are executed accurately to provide a seamless experience for our commercial

and dealer partners.

Responsibilities

Daily Account Operations: Manage daily account operations, including professional customer communication, invoicing, Accounts

Receivable (A/R), and payment processing.

Inventory & Reporting: Oversee inventory monitoring and reporting (both pre- and post-sale). Ensure all systems are updated

accurately while coordinating cross-functional follow-up with internal teams and vendors, including dispatch logistics.

Sale Preparation: Ensure high accuracy in sale preparation and execution, including lineup management, fee posting, and

reconditioning (recon) activities.

Financial Reconciliation: Perform detailed reconciliation of transactions to ensure all account records are accurate following

auction activities.

Sales Support: Provide administrative support to the sales team and assist with resolving customer inquiries or account

discrepancies.

Data Integrity: Maintain accurate data entry for vehicle information, customer records, and transaction history in company

systems.

Compliance: Ensure all company policies, administrative standards, and state/federal laws are followed.
General Duties: Perform any other duties assigned by the designated manager.

Skills and Attributes

Administrative Excellence: Highly organized with a strong ability to manage financial data, invoicing, and complex reporting.
Customer Excellence: Strong customer service skills with a focus on professional verbal and written communication.
Detail-Oriented: Proven ability to maintain a high degree of accuracy while multitasking in a fast-paced environment.
Analytical Thinking: Strong skills in transaction reconciliation and inventory tracking.
Collaboration: Team player who can collaborate effectively with cross-functional departments (lot, shop, and admin) and

external vendors.

Adaptability: Ability to manage deliverables and metrics against aggressive targets and timelines.

Qualifications

High School diploma or GED preferred
Must be 18 years of age and have a valid driver’s license that meets the requirements
Able to safely drive a variety of vehicle makes, models, and sizes
Experience: 1–3 years of administrative, accounting, or customer service experience required; automotive or auction industry

experience is a plus.

Systems Proficiency: Proficiency with Microsoft Office (Excel, Word) and the ability to learn internal inventory management and

billing systems.

Financial Literacy: Basic understanding of invoicing and A/R processes.

ADESA Values

Our Next Customer May Be Your Mom: Every customer deserves the same level of care and respect one would give to their own

mother.

We’re All in This Together: The company is unified by the shared goal of providing fantastic customer experiences, achieved

through mutual trust, respect, and understanding.

There Are No Sidelines: Employees are encouraged to be proactive, work hard, and take ownership of what needs to be done in a

fast-paced environment.

Be Brave: Employees should not fear taking risks, pushing themselves outside their comfort zones, or being decisive, even if

they stumble along the way.

Zag Forward: The company empowers creative and passionate thinking to find meaningful ways to be different and deliver amazing

experiences.

Don’t Be a Richard: A simple guiding principle to act appropriately and professionally.
Stay Scrappy: This value rejects mediocrity and "good enough," pushing employees to do more with less to pass savings on to

customers.

ADESA Benefits and Perks

Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k)

| Career Path Opportunities | And More!

Other Requirements

To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any

reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

The physical activity requirements of the position range from Light to Medium Physical Work.
Constant - standing, watching, touching, listening, walking, talking
Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling
Potential – running, jumping, yelling, or other rapid or forceful movement in emergencies

Visual acuity requirements include color, depth perception, and field of vision comparable to definitions for Clerical,

Administrative, and Machine Operators (including inspection) positions.

Physical Working Conditions

This position is subject to both inside and outside environmental working conditions, including temperature changes, outside

weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory

systems, such as fumes, odors, and dust associated with internal and external service station/convenience food and petroleum

dispensing operations.

To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we’ll make any

reasonable accommodations for those with disabilities to perform the essential functions of their jobs.

Legal Stuff

Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race,

color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or

physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also

prohibits harassment of applicants or employees based on any of these protected categories.

Please note that this job description is not designed to contain a comprehensive listing of activities, duties, or

responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time

with or without notice.

Role

Account Administrator

Tags for this job

Auction

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