Office Manager

Constructor Group

As Lead Executive Assistant & Private Office Operations Manager (CEO Office) of Constructor Group, you will operate at the centre of a dynamic, global ecosystem spanning Germany, Turkey, and Bulgaria. This position is designed for an experienced professional with 15+ years of proven excellence in executive operations, project leadership, or private office management — someone who combines operational precision, strategic judgment, and the stamina to lead in a constantly changing, high-performance environment. This is a senior, hands-on leadership role combining Executive Assistant & Personal Assistant, Private Office, and team management responsibilities. You will manage and develop a team of Executive Assistants and 10–15 supporting personas (drivers, chefs, housekeepers, coordinators, etc.), ensuring flawless coordination across all aspects of the CEO’s professional and personal ecosystem. Your ultimate mission is simple but demanding: to maximise the CEO’s productivity, anticipate needs before they arise, and make the impossible happen smoothly and discreetly. This is a highly hands-on leadership role. While you will manage and develop the administrative support team, you will also personally execute critical Executive Assistant and Personal Assistant tasks for the CEO when needed. The successful candidate must be comfortable switching between strategic coordination, team leadership, and direct, hands-on support — including calendar management, travel coordination, personal errands, vendor communication, last-minute problem solving, and confidential personal matters. More about the CEO Serg Bell. DUTIES AND RESPONSIBILITIES: Hands-on Executive & Personal Support * Personally support the CEO with high-priority executive and personal tasks when direct involvement is required. * Manage last-minute calendar changes, urgent travel needs, personal logistics, family coordination, household/service provider communication, and confidential errands. * Step in directly when the team is unavailable, overloaded, or when the task requires senior judgment, discretion, or speed. * Balance leadership responsibilities with direct execution; this role is not purely managerial. Leadership & Team Management * Lead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and 10–15 support personnel). * Create clarity of roles, responsibilities, and workflows to ensure seamless execution of all tasks across time zones and geographies. * Establish and enforce SOPs, checklists, and productivity tools that bring structure to complex, parallel workstreams. * Serve as the primary interface between the CEO, Chief of Staff, and broader support network. Operational Excellence * Oversee all elements of unusually complex calendar and scheduling management — ensuring accuracy, relevance, and efficiency for 120–150 activities weekly across multiple time zones. * Ensure that meetings, travel, and communications are flawlessly planned, briefed, and executed, with buffers and contingency plans always in place. * Oversee travel logistics: end-to-end itineraries, ground and air coordination, VVIP protocols, and on-the-move connectivity. * Anticipate needs before they emerge, and proactively solve issues to prevent disruptions. Project & Process Management * Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains. * Drive continuous improvement in workflows and team collaboration. * Manage sensitive, high-stakes projects (e.g., relocations, private events, health procedures, VIP visits) with precision and confidentiality. Stakeholder Coordination * Serve as the central communication point between the CEO’s office and all external and internal stakeholders — partners, executives, family, and service providers. * Maintain consistent tone and professionalism across all touchpoints, ensuring each interaction reflects Constructor’s standards of excellence. * Build strong relationships that enable efficient collaboration and trust. Confidentiality & Security * Uphold absolute confidentiality and ensure all sensitive information is managed securely. * Apply risk management standards to travel, guest lists, and personal data handling. KEY PERFORMANCE INDICATORS (KPIS): * Team Alignment & Efficiency: 100% task visibility, clear accountability, zero duplication of work. * Calendar Accuracy: 95%+ precision; no disruptions to the CEO's schedule. * Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. * Task Delivery Reliability: 95%+ on-time completion across all streams. * Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. * Process Optimization: Continuous measurable improvements in time, cost, and output quality. QUALIFICATIONS AND EXPERIENCE: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. * Decisive & Proactive. You take initiative, anticipate needs, and act fast. Mistakes are learned from, not feared — inaction is worse than imperfection. * Strategic Project Orchestrator. You can coordinate people, priorities, and processes simultaneously — ensuring the whole system runs smoothly and intelligently. * Meticulous Attention to Detail. You don’t just “notice details”; you master them. Precision is your natural language, and nothing escapes your eye. * Thrives on Change & Fast-Paced Environments. You find energy in intensity. You remain calm, resourceful, and sharp when things shift quickly — because that’s when you perform at your best. * Creative Problem Solver. You think critically, adapt quickly, and design efficient solutions for complex or unconventional problems. * Execution Excellence. You love getting things done — quickly, correctly, and beautifully. High task volume motivates you, not overwhelms you. * Curious & Quality-Driven. “Good enough” isn’t good enough for you. You constantly explore alternatives, aiming for the most optimal result given time, effort, and resources. * Flexible, Adaptive, & Resilient. You stay composed under stress, adjust fast, and thrive when priorities shift. * Empathetic Communicator & Team Leader. You build trust across diverse personalities, ensuring everyone feels valued and aligned toward the same goal. * Discreet & Trustworthy. You handle every piece of information and every person with integrity, confidentiality, and respect. Travel & Location Requirements * Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) * Frequent international travel required; ability to relocate or spend extended periods in key hubs. * Valid passport and readiness to travel on short notice for business or family support. Additional Requirements * Fluent English (spoken and written); additional languages an advantage. * Proven experience in managing executive operations, teams, or private offices at a top-tier level. * High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). * Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract * Competitive, performance-based compensation with relocation support if required. * Designed for ambitious professionals motivated by excellence, precision, and impact. * The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.

Man Group

About Man Group Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent. Headquartered in London, we manage $228.7 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here * As at 31 March 2026   About Man AHL Man AHL is one of the world’s longest running diversified systematic investment managers, trading in over 800 markets globally and offering a range of absolute return and long-only quantitative strategies that invest across traditional and alternative markets. With over three decades of quantitative investment experience, Man AHL is committed to constant innovation and evolution of research. It applies advanced technology and scientific rigour to every stage of the investment process, from data curation and cleaning through to signal generation, risk management and execution. It views risk management and trading and execution as central to alpha generation, and its strategies are designed to understand risk, take appropriate exposures and, where necessary, dynamically adjust exposure. Man AHL brings together scientists, academics, technologists and finance practitioners who are driven by curiosity, intellectual honesty and a passion for solving the complex problems presented by financial markets. It works closely with the Oxford-Man Institute of Quantitative Finance (OMI), Man Group’s unique collaboration with the University of Oxford, and leverages insights from its field-leading academic research into machine learning and data analytics. The Team: The AHL Investment and Data Implementation (IDI) team is organised into small cross-functional teams, spanning Hong Kong, London, Boston and Sofia with responsibilities for the implementation of all AHL new business (Funds, Investment strategies, new asset classes, new markets, etc.), the integrity of the inputs (data) and outputs (model signals) from the systematic models and long-term strategic development of our systematic trading platforms and processes. IDI collaborate closely with Portfolio Managers, Quantitative Research, Trading, Technology, Risk, and Business Management to ensure smooth trading operations. IDI members are crucial in testing and implementing changes across various research and strategic platform initiatives. The role offers a high level of exposure across AHL and the wider Man Group, continually presenting opportunities to learn and develop, achieve new goals, nurture new relationships, and reach your full potential. Being part of the newly created Sofia team, you'll have the unique chance to shape its direction and growth from the ground up. The Role: As a member of the IDI team, you will oversee the daily management of AHL’s front office investment operations, trading systems and models. You will ensure data integrity, implement new business initiatives and research ideas, manage risk parameters and coordinate projects across a wide range of stakeholders.  Key Responsibilities: * Monitor and ensure smooth operation of AHL's systematic trading systems and models swiftly diagnose and resolve time-sensitive issues intraday * Manage daily front office operations, including maintaining and cleansing critical data for AHL's systematic trading algorithms and quantitative research teams. This includes trade signals, data feeds and other inputs used by AHL’s strategies * Collaborate with peers and technology teams on projects to improve operational efficiency and contribute to trading platform enhancements * Leverage technology including Gen AI, Python and SQL to enhance, automate, and streamline core investment and data management processes * Design and support the architecture of AHL’s trading environment, including data aggregation, position management and component monitoring Skills and Attributes: Required: * Ability to simultaneously manage multiple workstreams and competing priorities * Dependable judgement under pressure and intellectual honesty * Strong verbal and written communication * Strong academic record and a degree with mathematical and analytical content. * Interest in financial markets * Basic knowledge of Python or similar programming languages for data manipulation and analysis * Excellent attention to detail and a highly collaborative personality * A keen analytic approach to problem-solving, distilling complex problems to enable timely resolution Preferred: * 1+ years relevant work experience in an operations role in the Investment Management/ Hedge Fund or Financial Services industry * Experience steering or materially delivering into complex projects * Ability to draw conclusions and portray findings by studying and visually representing structured and unstructured data * Working understanding of the financial assets traded by AHL, including futures, FX, equities, options & bonds * Experience developing Python scripts and SQL queries for data processing, analysis, and automated reporting Inclusion, Work-Life Balance and Benefits at Man Group You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity. You'll have opportunities to make a difference through our charitable and global initiatives, while advancing your career through professional development, and with flexible working arrangements available too. Like all our people, you'll receive two annual 'Mankind' days of paid leave for community volunteering. Our comprehensive benefits package includes competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Depending on your location, you may also enjoy additional benefits such as private medical coverage, discounted gym membership options and pet insurance. Equal Employment Opportunity Policy Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws. Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.

Payhawk

Company Mission Payhawk is a leading global spend management solution for scaling businesses. Headquartered in London and combining company cards, reimbursable expenses and accounts payable into a single product; its future-facing technology enables finance teams to control and automate company spending at scale. The Payhawk customer base includes fast-growing and mature multinational companies in 32 countries including LuxAir and Wagestream. With offices in New York, London, Berlin, Munich , Barcelona, Paris, Amsterdam, Vilnius and Sofia; Payhawk is backed by renowned investors such as Lightspeed Venture Partners, Greenoaks, QED Investors, Bek Ventures and Eleven Ventures. Our values include supporting flat hierarchies, taking ownership and responsibility, seeking and providing feedback, managing constructive critique, and speaking our minds. We understand that the best ideas don’t all come from the same place, so we encourage diversity and inclusion in all areas of our work. The future of fintech is about more than money, and we believe in work-life balance, continual learning, and empowered teams. We’re also on a journey to measure and improve our environmental and social impact. From virtual cards to digital subscriptions, our software and automation help take paper out of the equation for our customers, too. We’re changing the world of payments, and we’re looking for an exceptional team to help us.    ABOUT THE ROLE At Payhawk, our Implementation Managers (IMs) play a critical role in driving customer adoption and delivering value to our clients throughout their lifecycle. As part of our Customer Success Organization, Implementation Managers are not only responsible for onboarding and technical setup but also for ensuring that customers extract maximum value from Payhawk. By combining a deep understanding of Payhawk’s platform with insights into customer processes, IMs proactively optimize accounts, enhance product adoption, and contribute to customer success. RESPONSIBILITIES Customer Onboarding and Implementation: * Lead the onboarding process for new customers by understanding their needs, configuring their Payhawk accounts, and delivering tailored training sessions. * Develop and execute customized project plans for each client, ensuring a smooth and timely implementation process in line with SLAs while managing different external and internal stakeholders. * Ensure new customers quickly realize the value of Payhawk by maximizing adoption during the initial implementation phase and aligning the setup with their business needs. Driving Customer Adoption * Use product data and insights to identify opportunities for optimizing customer setups and use cases, ensuring customers continuously derive increasing value from Payhawk. * Assist customers in scaling their Payhawk usage as their businesses grow or their needs evolve. Provide expert guidance and support when customers need to adjust their setup or adopt new functionalities. Customer Success and Retention: * Act as a trusted advisor to customers, helping them align Payhawk’s capabilities with their internal processes to achieve their desired outcomes. * Contribute to customer retention by ensuring high contract utilization, product adoption, and overall satisfaction. Continuous Improvement: * Gather customer feedback on potential product improvements and new feature requests, and share these insights with the Product teams. * Identify and propose process improvements to enhance the onboarding and adoption experience. Collaboration and Knowledge Sharing: * Partner with Account Executives to hand off qualified upsell opportunities identified during customer interactions. * Work closely with cross-functional teams to ensure alignment and deliver maximum value to customers.   REQUIREMENTS * 2+ year as Customer Success Specialist/Project Manager in a high growth SaaS environment or recent graduate with a relevant degree * Tech savvy with an ability to fully understand our software * You have Native/Near native level of French * Excellent verbal and written communication skills with demonstrated ability to explain complex concepts in a concrete and understandable way * Excellent organisation skills and detail oriented * Fast learner and capable to keep up with a fast growing environment * Ability to prioritise and multitask with clients and colleagues * Experience in the fintech industry is preferred   Company Benefits * 30 days holiday paid leave * Competitive compensation package * A week exchange policy to another Payhawk office (London, Berlin, Barcelona, Amsterdam, Paris) * Multisport card fully funded by us * Flexible working hours and opportunity to work from home  * Company office massages * Personal assistant service * Regular team-wide events * 150EUR of monthly commuting allowance Payhawk is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.