Senior Executive Assistant to the CEO (CEO Office)

Constructor Group

As Lead Executive Assistant & Private Office Operations Manager (CEO Office) of Constructor Group, you will operate at the centre of a dynamic, global ecosystem spanning Germany, Turkey, and Bulgaria. This position is designed for an experienced professional with 15+ years of proven excellence in executive operations, project leadership, or private office management — someone who combines operational precision, strategic judgment, and the stamina to lead in a constantly changing, high-performance environment. This is a senior, hands-on leadership role combining Executive Assistant & Personal Assistant, Private Office, and team management responsibilities. You will manage and develop a team of Executive Assistants and 10–15 supporting personas (drivers, chefs, housekeepers, coordinators, etc.), ensuring flawless coordination across all aspects of the CEO’s professional and personal ecosystem. Your ultimate mission is simple but demanding: to maximise the CEO’s productivity, anticipate needs before they arise, and make the impossible happen smoothly and discreetly. This is a highly hands-on leadership role. While you will manage and develop the administrative support team, you will also personally execute critical Executive Assistant and Personal Assistant tasks for the CEO when needed. The successful candidate must be comfortable switching between strategic coordination, team leadership, and direct, hands-on support — including calendar management, travel coordination, personal errands, vendor communication, last-minute problem solving, and confidential personal matters. More about the CEO Serg Bell. DUTIES AND RESPONSIBILITIES: Hands-on Executive & Personal Support * Personally support the CEO with high-priority executive and personal tasks when direct involvement is required. * Manage last-minute calendar changes, urgent travel needs, personal logistics, family coordination, household/service provider communication, and confidential errands. * Step in directly when the team is unavailable, overloaded, or when the task requires senior judgment, discretion, or speed. * Balance leadership responsibilities with direct execution; this role is not purely managerial. Leadership & Team Management * Lead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and 10–15 support personnel). * Create clarity of roles, responsibilities, and workflows to ensure seamless execution of all tasks across time zones and geographies. * Establish and enforce SOPs, checklists, and productivity tools that bring structure to complex, parallel workstreams. * Serve as the primary interface between the CEO, Chief of Staff, and broader support network. Operational Excellence * Oversee all elements of unusually complex calendar and scheduling management — ensuring accuracy, relevance, and efficiency for 120–150 activities weekly across multiple time zones. * Ensure that meetings, travel, and communications are flawlessly planned, briefed, and executed, with buffers and contingency plans always in place. * Oversee travel logistics: end-to-end itineraries, ground and air coordination, VVIP protocols, and on-the-move connectivity. * Anticipate needs before they emerge, and proactively solve issues to prevent disruptions. Project & Process Management * Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains. * Drive continuous improvement in workflows and team collaboration. * Manage sensitive, high-stakes projects (e.g., relocations, private events, health procedures, VIP visits) with precision and confidentiality. Stakeholder Coordination * Serve as the central communication point between the CEO’s office and all external and internal stakeholders — partners, executives, family, and service providers. * Maintain consistent tone and professionalism across all touchpoints, ensuring each interaction reflects Constructor’s standards of excellence. * Build strong relationships that enable efficient collaboration and trust. Confidentiality & Security * Uphold absolute confidentiality and ensure all sensitive information is managed securely. * Apply risk management standards to travel, guest lists, and personal data handling. KEY PERFORMANCE INDICATORS (KPIS): * Team Alignment & Efficiency: 100% task visibility, clear accountability, zero duplication of work. * Calendar Accuracy: 95%+ precision; no disruptions to the CEO's schedule. * Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. * Task Delivery Reliability: 95%+ on-time completion across all streams. * Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. * Process Optimization: Continuous measurable improvements in time, cost, and output quality. QUALIFICATIONS AND EXPERIENCE: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. * Decisive & Proactive. You take initiative, anticipate needs, and act fast. Mistakes are learned from, not feared — inaction is worse than imperfection. * Strategic Project Orchestrator. You can coordinate people, priorities, and processes simultaneously — ensuring the whole system runs smoothly and intelligently. * Meticulous Attention to Detail. You don’t just “notice details”; you master them. Precision is your natural language, and nothing escapes your eye. * Thrives on Change & Fast-Paced Environments. You find energy in intensity. You remain calm, resourceful, and sharp when things shift quickly — because that’s when you perform at your best. * Creative Problem Solver. You think critically, adapt quickly, and design efficient solutions for complex or unconventional problems. * Execution Excellence. You love getting things done — quickly, correctly, and beautifully. High task volume motivates you, not overwhelms you. * Curious & Quality-Driven. “Good enough” isn’t good enough for you. You constantly explore alternatives, aiming for the most optimal result given time, effort, and resources. * Flexible, Adaptive, & Resilient. You stay composed under stress, adjust fast, and thrive when priorities shift. * Empathetic Communicator & Team Leader. You build trust across diverse personalities, ensuring everyone feels valued and aligned toward the same goal. * Discreet & Trustworthy. You handle every piece of information and every person with integrity, confidentiality, and respect. Travel & Location Requirements * Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) * Frequent international travel required; ability to relocate or spend extended periods in key hubs. * Valid passport and readiness to travel on short notice for business or family support. Additional Requirements * Fluent English (spoken and written); additional languages an advantage. * Proven experience in managing executive operations, teams, or private offices at a top-tier level. * High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). * Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract * Competitive, performance-based compensation with relocation support if required. * Designed for ambitious professionals motivated by excellence, precision, and impact. * The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.

Baringa

ABOUT BARINGA  Baringa is a global consulting firm that partners with leaders to drive change and create value. With deep industry expertise, and enabled by advanced technology, the firm helps clients to deliver with greater confidence and certainty. With over 2,000 people across the UK, Europe, North America, Asia and Australia, the firm combines global insight with local understanding. The firm works across energy and resources, financial services, government and public sector, consumer products and retail, pharmaceuticals and life sciences, manufacturing, and technology, media and telecoms, with capabilities spanning strategy, transformation and operational excellence – all powered by advanced technology, data, AI and digital innovation. Clients value Baringa’s collaborative approach and the way its teams integrate seamlessly – all working with a shared understanding of what matters most. The firm is known for its kind, curious experts who listen closely and care deeply about client success as they help clients transform energy markets, modernise financial platforms, expand telecoms and digital networks through advanced data analytics, enable digital services in government, and unlock growth in consumer sectors. Certified as a Great Place to Work around the world, Baringa has been recognised by the Financial Times in 22 categories of its UK Leading Management Consultants rankings, and by Forbes for four consecutive years as one of the World’s Best Management Consulting Firms. OUR BUSINESS SERVICES TEAM ARE LOOKING FOR AN EXPERIENCED PERSONAL ASSISTANT TO JOIN THE TEAM.  The Business Services team play a crucial role in supporting our Partnership and their wider teams. Our PAs are a passionate, dedicated team that thrive on making the impossible. They are highly organised, multi taskers, who bring inclusivity and fun to the workplace all whilst maintaining a can do attitude. This is a great opportunity for you to join a fantastic team bringing your professionalism and ideas enabling us to continue providing exceptional assistance to the Partner team. WHAT YOU WILL BE DOING * Supporting up to 5 Partners with extensive calendar management support and logistics * Providing support with all travel arrangements * Liaising with our clients to arrange meetings * Arranging meeting rooms for internal and external meetings, organising catering, hospitality and restaurant booking * Supporting the Partners with running and managing their business unit * Event Management for away days, offsites, workshops and various team building events * Time and expense process management * Executing ad-hoc tasks to support Partners when required, including minute taking and editing PowerPoint documents  YOUR SKILLS AND EXPERIENCE   * Experience in supporting multiple senior level executives with full calendar and travel management * Proficient knowledge of MS Outlook, Word, PowerPoint, Excel * Excellent communication skills (written and verbal) * Previous experience in Professional Services desirable but not essential * Presentable and personable with a proficient attention to detail * Enthusiastic, friendly and helpful, a team player and is solution focused  WHAT A CAREER AT BARINGA WILL GIVE YOU PUTTING PEOPLE FIRST. BARINGA IS A PEOPLE FIRST COMPANY AND WELLBEING IS AT THE FOREFRONT OF OUR CULTURE. WE RECOGNISE THE IMPORTANCE OF WORK-LIFE BALANCE AND FLEXIBLE WORKING AND PROVIDE OUR STAFF AMAZING BENEFITS. SOME OF THESE BENEFITS INCLUDE:  * Generous Annual Leave Policy: We recognise everyone needs a well-deserved break. We provide our employees with 5 weeks of annual leave, fully available at the start of each year. In addition to this, we have introduced our 5-Year Recharge benefit which allows all employees an additional 2 weeks of paid leave after 5 years continuous service.  * Flexible Working: We know that the ‘ideal’ work-life balance will vary from person to person and change at different stages of our working lives. To accommodate this, we have implemented a hybrid working policy and introduced more flexibility around taking unpaid leave.  * Corporate Responsibility Days: Our world is important to us, so all our employees get 3 every year to help social and environmental causes and increase our impact on the communities that mean the most to us.  * Wellbeing Fund: We want to encourage all employees to take charge and prioritise their own wellbeing. We’ve introduced our annual People Fund to support this by offering every individual a fund to support and manage their wellbeing through an activity of their choice.  * Profit Share Scheme: All employees participate in the Baringa Group Profit Share Scheme so everyone has a stake in the company’s success.  DIVERSITY AND INCLUSION We are proud to be an Equal Opportunity Employer. We believe that creating an environment where everyone feels a sense of belonging is central to our culture and that diversity is paramount to driving creativity, innovation, and value for our clients and for our people.  AN AWARD-WINNING WORKPLACE You can be a part of our ‘Great Place to Work’ – with our commitment to women and well-being in the workplace for all. Click here to see some of our recent awards and how we’ve achieved this.  USING BUSINESS AS A FORCE FOR GOOD.  We maintain high standards of environmental performance and transparency, which can be seen through our commitment to Net Zero with our SBTI-verified Scope 1, 2 and 3 emissions reduction targets and our support of the Better Business Act. We report our progress publicly and ensure that we are also externally assessed and scored through organisations like CDP and EcoVadis - helping us to continually identify where we can improve.  We have a long legacy of supporting the communities in which we work, and offer a variety of ways to contribute, by putting people first and creating impact that lasts. Our Corporate Social Responsibility (CSR) agenda is about giving back to the communities in which we live and work by sharing our skills, talent and time. In essence, we aim to empower and encourage everyone in the firm to contribute to the things we care about, and support registered charities and organisations with a clear social or environmental purpose to increase the positive impact they can have. JOIN US All applications received will be reviewed by a member of our Talent Acquisition team. We never rely solely on automated screening or AI tools to make hiring decisions. Your application will be considered for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, faith or social background. We do not filter applications by university background and encourage those who have taken alternative educational and career paths to apply. We would like to actively encourage applications from those who identify with less represented and minority groups. We operate an inclusive recruitment process, ensuring reasonable adjustments where needed. Please contact a member of our Recruitment Team to discuss further.   BARINGA PRIVACY NOTICES For UK & EU Your personal data will be retained by Baringa for up to two years, in accordance with our UK Recruitment Privacy Notice / EU Recruitment Privacy Notice, to evaluate your application and meet our legal and reporting obligations. In line with the General Data Protection Regulation (GDPR), you have the right to request access to, rectification, or erasure (subject to legal limitations) of your personal data. For more information, please contact us at privacy@baringa.com For the USA Your personal data may be retained by Baringa for up to two years, as outlined in our Recruitment Privacy Notice (AMER & APAC), to support the recruitment process and internal reporting requirements. Where applicable, and in accordance with relevant federal and state laws, you may have the right to request access to or correction of your personal information. For further details, please contact privacy@baringa.com For Australia & Singapore Your personal data will be retained by Baringa for up to two years, in accordance with our Recruitment Privacy Notice (AMER & APAC), to assess your application and meet applicable reporting and legal obligations. In line with the Australian Privacy Act and Singapore’s Personal Data Protection Act (PDPA), you may have rights to access, correct, or request limited deletion of your personal data. For more information, please contact us at privacy@baringa.com

Constructor Group

As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. DUTIES AND RESPONSIBILITIES: * Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. * Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. * Proactively anticipate executive needs and address them independently and efficiently. * Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. * Maintain strict confidentiality and discretion in handling sensitive information. * Exhibit a high level of professionalism and service orientation in all communications and interactions. * Possess excellent written and verbal communication skills in English. * Be available on-demand (24/7 availability as needed, including across time zones). * Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements * Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) * Frequent international travel required; ability to relocate or spend extended periods in key hubs. * Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications * Fluent English (spoken and written); additional languages an advantage. * Proven experience in managing executive operations, teams, or private offices at a top-tier level. * High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). * Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract * Competitive, performance-based compensation with relocation support if required. * Designed for ambitious professionals motivated by excellence, precision, and impact. * The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.