Presence at the office (Solna) a requirement > 3 days/week
Swedish native speaker, fluent English mandatory
The office manager has the overall responsibility of a welcoming, functioning and safe work environment for the employees of the company, including a direct contribution to the company WES team.
The expected tasks and duties go transversally from HR (Wiki, onboarding) to supporting the company’s critical activities (Invoicing, A/R A/P , goods shipping and tracking…).
A strong sense of care, good organization skills, attention to details and a collaborative mindset will make you a central stakeholder in the company’s daily life.
Previous experience(s) in comparable role a plus, references highly appreciated.
Areas of Responsibilities
Office management and WES
Owns, manages and tracks the financial budget for office management and supplies,
Coordinates the various services and interventions the company requires (cleaning, security, landlord...) for office security and general wellbeing, including mail incoming and receiving,
Coordinates the various goods and supplies the company requires to function, including hardware managemnent and supplies, office supplies, recurring laboratory purchases, etc.
Coordinate and track the various inspections requirements (health department in Solna, Electricity inspection (IF, Elektriska nämnden, Bereko, Presto) and trainings (e.g., fire, first aid , evacuation list, etc.)
It’s an active, contributing member of the Work Environment Safety (WES) team. WES/Monthly meetings + yearly meetings with actions
Administrates company-wide softwares (excluding Dropbox, Benchling, ESET),
Planning and ownership of food ordering recurring and non recurring) and special events
Travel arrangements on ad-hoc basis (internal and external)
HR/ Employees support
Animate and keep EZ Wiki up to date
Manage onboarding& offboarding procedures, maintenance of Breezy, supports the hiring manager, coordinates the various tools (Breezy&Linkedin& Arbetsförmedlingen),
Redirect entry emails for order@enginzyme.com + info@enginzyme.com , sort incoming phone calls,
Accounting/ Operations support/ compliance
Assign and tag ‘affärsområde’ and projects to incoming supplier invoices
Send the supplier invoice for approval/authorization
Coordinate with approver/authorizer if any problems
Coordinate if goods is delivered
Creates customer invoices, track payments, manages stakeholders,
Expenses and credit cards, all in accordance to the company budget,
Record, store and reference all the company binding agreements (contracts, NDAs), support the best practices established by the different functions,
Support logistics coordination, including booking shipments, arranging pick-ups, tracking deliveries, coordinating with couriers and external partners, and ensuring shipment documentation is complete and properly stored.
Why us, why you?
Enginzyme is a > 30 employees & hiring company, operating in the exciting field of biomanufacturing. We entertain collaborations with industrial, research and investment companies across the globe, just within our team more than 20 nationalities are represented.
The office manager is the one that enables everybody at delivering their best in what they do.
You will be reporting to the director of operations.
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.