Administrative Assistant

Administrative Assistant

IMC

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment.  You will work directly with direct stakeholders, coordinate with external parties, and play a critical role in ensuring strong communication across the organization. This position requires on-site work from our Chicago office at least four days per week. Your Core Responsibilities: * Provide day-to-day administrative support for up to four senior managers. * Manage complex calendars, schedule meetings, and coordinate across time zones. * Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed. * Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies. * Manage and submit business expenses and prepare reports on such as needed. * Assist stakeholders with internal and external communications, activity and event planning, and space planning. * Liaise with Events team on event logistics, venues, transportation, menus, etc. Your Skills and Experience:  * 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred. * Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements. * Excellent written and verbal communication skills. * Strong time management skills and an ability to organize and coordinate multiple concurrent projects. * Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems. * Flexible team player, willing to adapt to changes and tackle new challenges. * Ability to handle confidential and sensitive information with discretion. Please note that immigration sponsorship is not offered for this specific opening. The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance. Please visit Benefits - US | IMC Trading for more comprehensive information. Salary Range $65,000—$85,000 USD About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

Administrative Assistant

Unknown Employer

Description Position at Community Options, Inc. Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Administrative Assistant to provide support in Forked, New Jersey. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Responsibilities Schedule and organize appointments, meetings, travel, and conferences Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members Order office supplies and maintain office equipment Establish, develop, and maintain filing system Maintain daily and monthly schedules for all necessary staff to determine location and availability Organize and prioritize large volumes of information and calls Complete typing and copying as needed for management staff Open, sort, and distribute mail Maintain a neat and orderly office and reception area Work independently and within a team on special non-recurring and ongoing projects Maintain conference room usage log Additional tasks and responsibilities may be assigned Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation. Minimum Requirements High school diploma or GED Two years of related administrative experience Valid driver’s license with a satisfactory driving record Proficient in Microsoft Office Suite Must have high level of interpersonal skills to handle sensitive and confidential situations Excellent verbal and written communication skills Independent judgment is required to plan, prioritize, and organize diversified workload Ability to prioritize workload with excellent time management skills Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing Why Community Options? Competitive Insurance Benefits (Medical, Dental, Vision) Paid Holidays—Including a Birthday Holiday Generous PTO Employee Incentive & Discount Programs 403b Retirement Plan Incredible career growth opportunities University partnerships that include tuition reduction Community Options is an Equal Opportunity Employer M/F/D/V

Administrative Assistant

Unknown Employer

Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist.  Essential Functions •    Complete, submit, track, and document waiver requests •    Resolve any issues restricting waivers from being issued •    Mail/email monthly statements and requested invoice copies •    Scan and email pay applications to general contractors per request of project accounts •    File paid pay applications •    Work with project managers and project accountants to help collect miscellaneous billings over 90 days •    Apply payments and assist with cash spreadsheet and cash sales •    Run credit cards for customers as needed •    Perform monthly credit card reconciliation •    Other relative duties as assigned Minimum Qualifications •    High School Diploma, or an equivalent combination of education/experience •    Current and valid US driver’s license preferred •    Must pass pre-employment background check and drug test Knowledge, Skills and Abilities  •    Excellent organizational skills •    Strong PC and systems skills required •    Proficient in Microsoft Office Suite, especially Excel •    Thorough knowledge of general accounting and financial processes   •    Excellent verbal and written communication skills required Physical Demands  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms.  Work Environment   This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.  Qualification Requirements  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.