Staff Contract Administrator

Description Position at The Port Authority of NY & NJ About the Role The Staff Contract Administrator works within the Chief

Engineers Office (OCE) and serves as the Department travel coordinator/reviewer as well as the Department liaison between LAW &

Ethics and Government and Community Affairs.  The successful candidate will perform a variety of administrative duties requiring

broad and substantive knowledge of PA policies and procedures. The position is located at 4 WTC, 150 Greenwich St., 19th Floor,

New York, NY  10007. Responsibilities Manage and coordinate the department Freedom of Information (FOI) requests with divisional

coordinators assistance, prepare final document and report findings to OSEC Assist in preparation and monitoring of the department

membership renewals and special events budget and coordinate approval process; Coordinating and reviewing department quarterly

travel report consisting of business trips, conferences, training and inspections for approval, reviewal of travel authorization

Memorandums via SharePoint/DocuSign, review and processing of expense accounts and Petty Cash Requests, process service entries

and payment requests Manage the department articles/presentation approval process as the Department liaison with Government and

Community Affairs, Media Relations and the Law Department for the departments needs; maintain and track electronically Manage the

physical space of the OCE, which includes a myriad of services provided to the Chief Engineer, Deputy Chief and other executive

staff, including office space services and TEC Responsible for maintaining supplies, computer equipment and software Department

Procard Coordinator Manage and track executive correspondence through live link; Manage department 25-year service anniversary

letter program, and Engineering Employee Recognition Gold Star program; Manage administration of vendor payments Dept Commuter

Benefit Program Coordinator Assist in PeopleSoft reporting; Assist with managing, preparing and coordinating other special

projects as requested. Minimum Qualifications Associate degree from an accredited college or university or equivalent credits from

an accredited technical school; or 4 years of progressively responsible experience will satisfy the education requirement;

Minimum two years' experience as an Executive Secretary or Administrative Assistant Applicants must meet performance standards and

have completed all probationary periods at time of appointment.  Applicants’ attendance and job performance records will be

reviewed in accordance with Port Authority policy. Desired Qualifications Excellent time management skills with a proven ability

to meet deadlines. Demonstrated ability to work independently, organize work, prioritize multiple concurrent assignments within

strict deadlines while faced with competing priorities. Extensive knowledge of Port Authority organizational structure, policies

and procedures Excellent administrative skills including thorough follow-up procedures and resolution skills Thorough knowledge of

SAP and SAP Travel Management, Microsoft Word, Excel, Outlook, SharePoint and PowerPoint Thorough knowledge of PA administrative

and timekeeping policies and procedures. Self-starter with demonstrated ability to initiate activities and projects with little or

no supervision, demonstrated analytical and problem-solving skills Demonstrated ability to interact effectively with internal and

external staff at all levels Demonstrated ability to prioritize assignments and handle multiple tasks simultaneously, organize a

demanding workload and manage multiple tasks within tight timeframes and meeting deadlines Demonstrated ability to be flexible,

use initiative and independent judgment Demonstrated interpersonal, analytical and problem-solving skills Knowledge of PA records

maintenance and retention practices Demonstrate ability to write, proofread, and edit correspondence for executive management's

signature and use electronic workflows Demonstrate excellent written and oral communication skills Demonstrate strong customer

service skills. Selection Process The application process varies by position but typically includes an initial phone interview for

qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a

conditional job offer will be asked to undergo a background check. Compensation, Benefits & On-Site Collaboration Requirements The

Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports

development and recognizes achievement. Click here for more information about benefits, our culture, and career

development opportunities. The Port Authority of New York and New Jersey anticipates that the actual salary offered to

a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected

compensation range for this role is: Minimum: $73,658 Midpoint: $95,742 Maximum: $117,832 In accordance with Port Authority

policy, this position permits employees to work remotely a maximum of one day per week, subject to operational and business needs.

How to Apply: Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The

Port Authority of NY & NJ welcomes veteran and military spouse applications. Only applicants under consideration will be

contacted. About The Port Authority: Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and

maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of

aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and

generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also

owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest

skyscraper in the Western Hemisphere. Equal Opportunity Employer The Port Authority of New York & New Jersey/Port Authority

Trans-Hudson (PATH) is an Equal Opportunity Employer. It is the Port Authority’s policy, in accordance with the Americans with

Disabilities Act (ADA) and other applicable laws, to provide reasonable accommodations to qualified persons with disabilities who

are employees or applicants for employment and who request the Port Authority do so, unless providing the requested accommodation

would result in an undue hardship to the Port Authority. Job applicants may request a reasonable accommodation (1) if they claim a

disability is affecting the interview process, or (2) to ensure that if they are selected for a position, they can perform the

essential job functions. To submit a request, please contact the recruiter or email the Human Resources Department’s Disability

Accommodation Coordinator at [email protected] . The Port Authority will treat any request for Reasonable Accommodation by a job

applicant confidentially.