Clinical Operations Coordinator

Inbrain Neuroelectronics

YOUR MISSION We are scientists, doctors, techies and humanity lovers, with the mission of pioneering real time precision neurology to cure brain-related disorders. INBRAIN harnesses the extraordinary material properties of Graphene, the world’s thinnest and nobel-prize winning material, to build high resolution neural systems. Our mission is to decode and modulate neural networks to restore people's lives. As a Clinical Application and Support engineer, you will be at the intersection of clinical research, field/sales operations, and product development. This position plays a key role in enabling the successful use of products in real-world clinical environments, supporting clinical studies, and acting as a critical bridge between physicians, engineers, and internal teams. You will be at the forefront of bringing advanced healthcare solutions to market, making a tangible difference in people´s lives worldwide. YOUR PROFILE Main Responsibilities: * Develop and maintain high-quality training materials for the use of our product in clinical settings, covering integration with other clinical equipment and workflows. * Deliver training sessions to partner clinicians, hospital staff, and customers.  * Provide on-site and remote support during clinical procedures and studies. * Troubleshoot technical and clinical issues in collaboration with physicians and internal teams.  * Support the execution of clinical studies in investigational sites.  * Coordinate with clinical teams and sites to ensure smooth study conduct.  * Contribute to protocol implementation and adherence in the field. * Translate field feedback into actionable insights for product and clinical teams.  * Act as a key point of contact and build strong relationships with clinical partners and KOLs. * Represent the company in clinical environments with professionalism and credibility. Mandatory Qualifications and Soft skills: * Degree in biomedical engineering, clinical engineering, or related field. * 5 years experience in a clinical or field-facing role specifically within medtech industry (industry experience is a must). * Strong understanding of medical device usage in clinical environments. * Excellent communication and training skills. * Fluency in English required (English is company language).  * Ability to work cross-functionally with technical and clinical teams. * Willingness to travel frequently and work in hospital settings (30-50%). Position is supporting product release in clinics, intensive travels to hospital is a must. * Strong problem-solving skills in high-pressure clinical settings. * Ability to translate complex technical concepts into practical clinical guidance. * Autonomy and adaptability in fast-paced environments. * High level of professionalism when interacting with clinicians and KOLs. * Hands-on mindset with attention to detail and patient safety. * Strong ability to persuade and represent the company externally, along with the capacity to adapt communication styles effectively to different audiences. * Business development mindset. Nice to have: * Experience in intraoperative environments (e.g., operating room support).  * Exposure to neurology, neurosurgery, or neurotechnology.  * Experience supporting clinical trials or investigational studies.  * Familiarity with hospital workflows and multi-device environments. WHY US? We are looking for someone who Is ready to proactively bring new ideas to the team, push boundaries, and constantly look for innovation. At INBRAIN we believe in shared success and diverse ways of thinking, here you'll learn, grow, and advance in an innovative culture.     WHAT CAN WE OFFER TO YOU?  * A collaborative environment where innovative ideas flourish and teamwork drives us forward. At INBRAIN, we believe the power of collective intelligence is unique. You will be part of a team that thrives on open communication, knowledge sharing and mutual respect.  * Meaningful Work Impact: Our projects are not only exciting and challenging but also have a positive impact on the industry and society as a whole. You'll be part of a team that strives to create meaningful change.  * Cutting-Edge Technology Exposure: Joining us means immersing yourself in the latest technologies and innovative solutions. You'll have access to state-of-the-art tools and resources, fostering continuous learning and keeping your skills relevant in a rapidly evolving industry.  * Competitive salary (according to your experience/skills)  * Internal flexible compensation scheme * Private Health Insurance  * Training bonus for professional development and access to Udemy platform * 23 vacation days per year * Christmas week off * Hybrid working modality Applications must be submitted in English At INBRAIN, we're not just offering a job – we're inviting you to be part of a transformative journey, Are you ready to transform lives? Join us! #diverseandinclusive  We believe that a diverse and well-balanced workforce drives innovation. At INBRAIN, we foster the inclusion of all people regardless of culture, age, gender, sexual orientation, identity and diverse abilities or any other status.

Compass Pathways

Company introduction: Compass Pathways plc (Nasdaq: CMPS) is a biotechnology company dedicated to accelerating patient access to evidence-based innovation in mental health. The Company is headquartered in London, UK, with offices in New York City in the US. We focus on developing novel treatments that have the potential to improve the lives of those who are suffering with mental health conditions and who are not helped by current treatments.   We are pioneering a new paradigm for treating mental health conditions focused on rapid and durable responses through the development of our investigational COMP360 synthetic psilocybin treatment, potentially a first in class treatment. COMP360 has Breakthrough Therapy designation from the US Food and Drug Administration (FDA) and has received Innovative Licensing and Access Pathway (ILAP) designation in the UK for treatment-resistant depression (TRD) due to the pressing unmet need in this area. We are currently in phase 3 for TRD, have completed phase 2 studies for both post-traumatic stress disorder (PTSD) and anorexia nervosa and are planning a further late-stage study in PTSD. We envision a world where mental health means not just the absence of illness but the ability to thrive. - Compass Pathways. Job overview:   The Team Coordinator, R&D is a pivotal support role at the heart of Compass' scientific engine. As a key partner to our research and development teams, you will provide the essential administrative and executive support that enables our Research & Development Leadership Team (RDLT) to pioneer the future of mental health treatment. Location: Hybrid in our London office (2x/week in-office). Reports to: VP, Manufacturing & Supply. This position will support various leadership roles within the R&D function. Roles and responsibilities  (Include but are not limited to):  * Provide administrative support to VP Manufacturing, VP Clinical Operations and VP Statistics & Data Management and their teams * Manage calendars and organise meetings (including team meetings and events) * Book and arrange travel, transport and accommodation * Administrative support including purchase order processing, PDF editing, DocuSign coordination, and contract management * Manage execution and storage of key documentation * Implement and maintain standard operating procedures * Collate and file expenses * Assist with all necessary literature database management and reference management * Project coordination of discrete R&D activities * Accountable for compliance with ethical and scientific standards, regulatory requirements, and the Compass Quality Management System, ensuring participant safety, data integrity, and accuracy throughout the trial process Candidate Profile: * Excellent written and oral communication skills * Prior administrative experience preferred * Very good implementation, logistical and administrative skills, including proficiency in Microsoft Office suite (particularly Outlook, Word, PowerPoint, OneDrive), Adobe (including advanced PDF handling), and DocuSign * Great relationship skills; flexible and able to to work collaboratively in a team * and independently * Strong organisational skills and good attention to detail * Discreet and trustworthy * Ability to multi-task and work in multidisciplinary teams * Relevant educational background desirable; experience in mental health care or life sciences an advantage * Demonstrates COMPASS values BENEFITS & COMPENSATION: For an overview of our benefits package and compensation information, please visit  "Working at Compass".   EQUAL OPPORTUNITIES:  Reasonable accommodation We are committed to building a workplace where everyone’s wellbeing matters. If you need reasonable accommodation during the interview process to be at your best, please let our recruiting team know.  UK applicants We are proud of our commitment to diversity and equality (pursuant to the Equality Act 2010). We do not discriminate based upon race, religion or belief, colour, nationality, ethnic or national origin, gender, pregnancy or maternity, marital or civil partner status, sexual orientation, gender reassignment, age or disability. US applicants Compass Pathways is proud to be an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, and related medical conditions), ethnicity, age, disability, sexual orientation, gender identity, gender expression, military service, genetic information, familial or marital status, or any other status, category, or characteristic protected by applicable law. SPONSORSHIP: Unfortunately, we cannot sponsor employment visas and can only accept applications if you have employment rights in the country to which you are applying. DATA PRIVACY: All data is confidential and protected by all legal and data privacy requirements, please see our recruitment Privacy Notice to learn more about how we process personal data.

MoonLake Immunotherapeutics

JOB PURPOSE The Senior Specialist Drug Product and Device (GxP) provides comprehensive support to Technical Operations and perform essential oversight of Good Manufacturing Pratice (GMP) compliance for Drug Product (DP) and Device vendors. They will manage all Quality-related issues, oversee CAPAs, Change Controls, and handle GMP-related Temperature Excursions and Technical Complaints, collaborating effectively with the rest of the MoonLake Quality team, the Technical Operations team and consultants (where necessary). This role is responsible for the receipt, assessment, investigation, documentation, and closure of technical complaints in accordance with GxP regulations (including GMP, GCP, and GDP, as applicable). The role ensures that all technical complaints, such as device issues, temperature excursions, packaging defects, or product quality concerns, are managed in compliance with internal procedures and regulatory expectations and are appropriately recorded, investigated, trended, and reported within the electronic Quality Management System (eQMS). This role supports patient safety, product quality, and regulatory compliance across clinical and commercial activities. Key Accountabilities: * Technical Complaint Management * Act as the primary coordinator for technical complaints, ensuring complaints are logged, assessed, investigated, and closed within defined timelines using the eQMS (e.g., Qualio). * Ensure accurate completion of complaint records, including complaint details, product information, batch/lot numbers, and classification * Perform initial assessment and classification of complaints (e.g., technical vs safety‑related) and ensure appropriate escalation when required * Investigation & Root Cause Analysis * Coordinate and document complaint investigations, working with internal stakeholders and external vendors as required. * Support or lead root cause analysis, ensuring conclusions are evidence‑based and adequately justified. * Ensure CAPAs, change controls, or quality issues are raised and tracked where required following investigation outcomes. * GxP Compliance & Documentation * Ensure all complaint handling activities comply with applicable GxP regulations, internal SOPs, and Quality Management System requirements. * Maintain inspection‑ready documentation, ensuring complaint records are complete, traceable, and auditable. * Support internal and external audits and inspections by providing complaint data, metrics, and documentation as required * Work with the MoonLake Quality Team to manage and develop Quality Systems and procedures within the company * Cross‑Functional Collaboration * Liaise with Clinical Operations, Technical Operations, Quality Assurance, Pharmacovigilance, and external vendors/CDMOs to support timely resolution and Drug Product / Device assembly, labelling and packaging activities, including complaints. * Support alignment between technical complaints and related quality processes such as deviations, recalls, and serious breaches, where applicable. * Work with the Drug-Device Development Team to define and oversee activities sub contracted to vendors by MoonLake, with specific emphasis on quality and compliance requirements * Trending & Reporting * Support trend analysis of technical complaints, contributing to periodic quality reports and management review activities. * Identify recurring issues and contribute to continuous improvement initiatives within the Quality System. YOUR PROFILE Education:  * Degree in Life Sciences, Engineering, Pharmacy, or a related scientific discipline (or equivalent experience). Experience:  * Experience working in a GxP‑regulated environment (pharmaceutical, biotech, medical device, or clinical research). * Hands‑on experience with complaint handling, quality issues, or deviation management within a Quality Management System. * Familiarity with electronic QMS platforms (e.g., Qualio or similar). * Experience with device or combination product complaints (desirable). * Exposure to temperature excursions, packaging complaints, or technical product issues (desirable). * Experience supporting regulatory inspections or audits (desirable). Skills/knowledge/behavioural competencies: * Strong understanding of GxP principles and quality system processes. * Excellent documentation and technical writing skills. * Ability to manage multiple complaints simultaneously while meeting regulatory timelines. * Strong attention to detail and a structured, risk‑based approach to problem solving. * Effective communication and stakeholder‑management skills. Work Location: * 2 days a week in our brand new Porto or Cambridge office WHY US? An exciting job opportunity awaits you! MoonLake is a dynamic and innovative company pushing the boundaries of possibility, and we are looking for passionate individuals to join our stellar team. What we offer: Learning Environment: An opportunity to learn and grow alongside experienced professionals in a supportive and innovative biotech environment. Impactful Work: Contribute to ground-breaking projects that have the potential to transform global healthcare. Flexibility and Balance: Work remotely/hybrid, enjoying a healthy work-life balance while making meaningful contributions to our team. Career Growth: A clear path for career progression, with the chance to take on more responsibilities as you develop your skills. Our Core Values We look for potential MoonLakers that embody our three core values that drive our pursuit of excellence:  We do Stellar Science: We aspire to create novel therapies that elevate treatment horizons, with innovative science, and high quality, always. We go beyond: We aspire to be positively disruptive in our field, and bold in the way we challenge the norms and each other. We unlock value: We aspire to create long-term value for investors and communities.