Senior Office Manager

MTR Legal

WIR MTR Legal Rechtsanwälte ist eine wirtschaftsrechtlich ausgerichtete Full-Service-Kanzlei mit Standorten in Köln, Berlin, Bonn, Düsseldorf, Frankfurt, Hamburg, München und Stuttgart. Wir beraten mittelständische Unternehmen, internationale Investoren und Private Clients – mit kurzen Entscheidungswegen, unternehmerischem Spirit und einem starken Team. Damit unsere Anwält:innen exzellent beraten können, brauchen wir jemanden, der unser Office in Köln mit Klarheit, Souveränität und einem klugen Blick fürs Detail führt. Genau hier kommst du ins Spiel. DU * Mindestens 5 Jahre Erfahrung als Office Manager:in, Front Desk Manager:in oder in der Assistenz der Geschäftsführung – Erfahrung in einer Kanzlei oder Beratung ist ein Plus, aber kein Muss * Erste Führungserfahrung oder klare Ambition, ein kleines Team zu führen und zu entwickeln * Verhandlungssicheres Deutsch (C2) und fließendes Englisch (mind. C1) * Souveränes, freundliches und professionelles Auftreten – auch in stressigen Situationen * Strukturierte, lösungsorientierte Arbeitsweise und ein gutes Gespür für Priorisierung * Diskretion und ein sicherer Umgang mit vertraulichen Themen * IT-Affinität und Freude an der Arbeit mit digitalen Tools (SharePoint, MS Office) CONNECTING THE DOTS * Leitung und Weiterentwicklung unseres Office-Teams in Köln (Sekretariat und studentische Mitarbeitende) * Erste Ansprechperson für interne und externe Kommunikation – am Empfang, am Telefon und im persönlichen Kontakt * Optimierung und Digitalisierung unserer Office-Prozesse mit Blick auf Effizienz und Qualität * Organisation des Büroalltags: Bestellwesen, Post, technische Ausstattung, Catering * Enge Zusammenarbeit mit Geschäftsführung und Partner:innen, inklusive Sonderaufgaben und strategischer Office-Themen * Mitgestaltung interner Events und eines positiven Arbeitsumfelds PERSPECTIVE * Verantwortung: Eine Schlüsselrolle mit Gestaltungsspielraum und direktem Draht zur Geschäftsführung * Entwicklung: Individuelle Weiterbildung und klare Karriereperspektiven in einer wachsenden Kanzlei * Kultur: Flache Hierarchien, kollegiales Du, kurze Entscheidungswege * Mehrwerte: Urban Sports Club, Deutschlandticket, Business-Bike-Leasing, täglich frisches Obst * Modernes Setup: Office am Rheinufer, State-of-the-Art IT und digitale Tools Du möchtest Teil von MTR Legal werden? Auch wenn du dich in unserer Stellenausschreibung nicht zu 100 % wiederfindest oder nicht alle Kriterien erfüllst, freuen wir uns trotzdem auf deine Bewerbung.

Ufenau Capital Partners

ZEITRAUM Ab 1. September 2026 bis voraussichtlich 1. Juni 2027 (mit Option auf Verlängerung) IHRE ROLLE * Empfangsdienst: Gäste willkommen heissen, 1. Ansprechperson für Mitarbeitende bei Fragen aller Art * Meetingräume buchen / koordinieren / vor- und nachbereiten * Bewirtung während internen / externen Meetings * Catering-Bestellungen organisieren * Bestellwesen für Lebensmittel, Büromaterial, Bürozubehör etc. * Telefondienst und Mittagsablösung * Postein- und Ausgang * Lieferantenansprechpartner * Unterstützung bei der Organisation Events * Aufgaben im Bereich Community Management übernehmen (Glückwünsche bei besonderen Anlässen, Organisation kleiner Team-Events, Begrüssung neuer Mitarbeitender etc.) * Bei freier Kapazität das Office-Management-Team bei allgemeinen Büroarbeiten unterstützen (Flugbuchungen, Terminvereinbarungen, etc.) * Mo-Fr von 8:30—18:00 vor Ort (andere Arbeitszeitmodelle nach Absprache) PROFIL * Background in der Hotellerie / im Gastgewerbe, gerne Quereinsteigerin / Umsteigerin aus der Hotellerie / Gastgewerbe * Hohe Serviceorientierung und Freude daran, Menschen eine Freude zu machen * Funktions-, themen- und bereichsübergreifendes und vernetztes Denken und Handeln sowie Flexibilität in der Denk- und Arbeitsweise * Organisationstalent und Freude daran, einen «grossen Haushalt» zu managen * Gepflegte Umgangsformen und Frohnatur, die/ der für eine gutes Gefühl «sich zu Hause « zu fühlen * Gute Anwenderkenntnisse in Outlook, Word und Excel * Deutsche Muttersprache, gute mündliche Englischkenntnisse, schriftliche Englischkenntnisse erwünscht

MOIA

JOIN US AS A (SENIOR) CORPORATE OFFICE PORTFOLIO MANAGER (ALL GENDERS) IN OUR CORPORATE AFFAIRS TEAM AND HELP SHAPE THE FUTURE OF AUTONOMOUS MOBILITY! As (Senior) Corporate Office Portfolio Manager, you shape how MOIA works, feels, and scales. You own and develop our leased office locations across Germany and the US and turn them into one coherent workplace ecosystem. Your goal is to implement and continuously improve our “One Office – Multiple Locations” approach, ensuring a consistent MOIA experience for employees, partners, and property owners.  Your Impact  * You create a unified workplace standard across all MOIA offices, aligned with our Corporate Design, culture, and ways of working.  * You professionalize how MOIA manages property owners, suppliers, and external partners, ensuring clarity, consistency, and efficiency at scale.  * You enable growth by building structures, guidelines, and processes that allow MOIA to expand without losing quality or identity.  * You work on a visible, company-wide topic with a direct impact on how people experience MOIA every day.  * You help shape a growing organization and create structures that will last.  WHAT YOU WILL DO * Own and manage MOIA’s leased office portfolio across all locations in Germany. Coordinate global standards with our US Team.  * Act as the central point of contact for property owners, ensuring a consistent, professional, and aligned communication approach.  * Ensure Corporate Design and workplace standards are implemented and maintained across all offices.  * Define and coordinate cross-location work packages, covering branding, space usage concepts, safety, and service levels.  * Prepare clear briefings and requirements for external partners such as architects, interior designers, and specialist planners.  * Coordinate trades, evaluate proposals, and support decision-making together with internal stakeholders.  * Build and maintain administrative guidelines for non-IT office procurement, including furniture and workplace equipment, with a focus on standardization and efficiency.  * Consolidate suppliers across locations and collaborate closely with Procurement to improve scalability and cost transparency.  * Continuously develop organizational structures and processes related to workplace and office portfolio management.  WHAT WILL HELP YOU TO FULFILL YOUR ROLE  * Proven experience in multi-location workplace management, corporate real estate, office portfolio management, or organizational development.  * Strong project management skills and experience working across multiple stakeholders.  * Excellent coordination and communication skills, both internally and externally.  * Structured, pragmatic, and solution-oriented working style.  * Willingness to travel occasionally to MOIA locations within Germany.  * Fluent in German and English (business-fluent).  We welcome applicants from diverse backgrounds — even if you don’t meet every requirement. If you’re excited about the role and MOIA’s mission, we’d love to hear from you. OUR BENEFITS IN A NUTSHELL * Competitive salary (including bonus)   * Hybrid work setup: Work from home or one of our offices - you and your team decide how often to meet, blending flexibility with collaboration!  * Flexible working hours and the possibility of flexible work arrangements depending on your needs (parenting, care work, volunteering, etc.)  * Budget and monthly expense allowance for home office setup  * Possibility of remote work from outside Germany for up to 6 weeks per year from over 35 countries - learn more in our blog! * Public transport ticket (fully subsidized "Deutschlandticket") for commuting and travelling throughout Germany and discount on MOIA rides * Subsidized fitness club membership or bike leasing  * Learning environment with continuous learning days, job rotation, trainings and workshops, coaching, conferences, books, and language classes  * Mental health support, 1:1 sessions with external professionals and mental unload workshops  * 30 vacation days, sabbatical and unpaid leave option  * Relocation support with service provider (visa, administration, etc.)  * Dog-friendly offices For student & internship positions, we have an adjusted set of benefits. You can find them here.  BE WHO YOU ARE! We are a member of Charta der Vielfalt and are dedicated to actively fostering a workplace that celebrates and promotes diversity in various aspects such as age, gender identity, race, sexual orientation, physical or cognitive ability, and ethnicity. At MOIA, we embrace a culture where people are accepted, respected, valued, appreciated, and included. In our commitment to promoting diversity and inclusivity, we regularly provide unconscious bias training to all our employees. Furthermore, we continuously strive to enhance our hiring process by ensuring a diverse hiring panel. HOW WE WORK At MOIA, our teams are typically distributed across our office locations and collaborate in a hybrid setup. We work together both remotely and on site, choosing the mode of collaboration that fits the context, the work at hand, and each team’s rhythm. Spending time together in our offices is an important part of how we stay connected, build trust, and solve complex problems. At the same time, we value flexibility and give teams and individuals autonomy to shape their ways of working, with everyone having the freedom to organise their routines in a way that aligns with their work and their team’s needs. If you’d like to learn more about how we work, visit our blog for insights into our culture and hiring process, or follow us on Instagram for a look behind the scenes at MOIA. WHO WE ARE At MOIA we’re reimagining the future of mobility – safe, autonomous and tailored to the needs of cities and their people. As a tech company with more than 400 employees, we build mobility solutions that truly move cities forward. We launched our ridepooling service in Hamburg in 2019 and have been part of the city’s public transport system since 2023. Since launch, we have transported over 12 million passengers. Currently, MOIA is evolving from a mobility provider to a tech provider offering a scalable and safe turnkey solution for autonomous driving.  With office locations in Berlin and Hamburg, our diverse and international team comprising more than 60 nationalities works together toward that shared mission.  MOIA is more than a technology provider – we are a partner to cities and public transport operators committed to creating more livable spaces and delivering mobility solutions that are reliable, safe and comfortable. YOUR APPLICATION TO MOIA We value authenticity and personal insights in your application responses. While AI tools can be useful, we encourage you to answer the following questions based on your own experiences and understanding. This helps us keep a human touch and better evaluate your unique perspective and match for the role. To reinforce an unbiased screening process, we kindly ask you not to include your picture, age, address, or any other details unrelated to your qualifications and suitability for the role. Additionally, we anonymize applications during the initial review phase by removing personally identifiable information. This ensures that our evaluation focuses solely on your skills, experience, and potential – supporting a fair and inclusive hiring experience for all candidates.