Proposal Manager

Beam

At Beam, you get to do work that matters for the world. We’re solving the world's toughest social problems with an incredible team, tech and AI. And we’re growing fast 🚀 It’s not easy. Nothing worth doing ever is. Join a company at the forefront of social impact, driving first-of-its-kind positive change. You’ll be part of a high-performance culture where you'll make a huge impact, rapidly progress your career, and truly enjoy your work. From top-tier coaching and personal development budgets to competitive salaries, we take care of everyone who works at Beam. We’ve already seen incredible growth from our Beam Notes product, helping frontline workers save over 8 hours of admin per week. From social workers and NHS clinicians to mental health practitioners and safeguarding specialists, nearly 100,000 frontline workers across the UK, US and Australia are now using Beam Notes regularly to deliver faster, more human-centred support. ABOUT THE ROLE Are you a sharp, ambitious early-career professional who wants to learn how a category-defining AI company wins public sector work, and own a genuinely critical piece of it from day one? As our Bids Executive, you'll be the engine of our scoping function, deciding which opportunities Beam pursues across the UK and internationally. This isn't an admin role dressed up in startup language. You will be our eyes and ears in the market, and your work dictates our growth. A major part of your mission is scoping, which is where winning starts: identifying the massive opportunities that will put Beam’s AI into the hands of thousands more frontline workers. By understanding exactly where the public sector is heading, you'll drive the strategic conversations with our sales team that decide what we chase. Alongside shaping our market strategy, you will learn the craft of bid writing from the inside. We don’t expect you to have all the answers on day one. You’ll jump straight into live bids, absorb feedback, and visibly level up your skills every month, all while owning the knowledge base that makes our entire operation faster and sharper. Our software is growing fast, and we're building the bids team of the future to power it. AI has changed the game, and we need someone ready to rewrite the rulebook. You'll take us from 0-to-1, designing innovative processes from scratch and deciding how AI can supercharge the way we draft and win. We are setting the new standard for world-class proposal work in public sector tech. You won't be inheriting a playbook. You'll be writing it. YOU’LL BE * Owning our market scoping: Serving as our frontline scout to identify the high-impact UK and international contracts that will fuel Beam's growth. You will actively monitor the market and proactively get Beam into the room with public sector buyers long before a tender even drops. * Driving the commercial strategy: You won't just find opportunities; you’ll dictate what we do with them. You will lead scoping sessions with our Sales teams, initiate crucial go/no-go discussions, and ensure we only chase the contracts worth winning. * Mastering the craft of bid drafting: This is where you hone your skills and make your mark. You will jump straight into drafting compelling, high-quality bid responses, working alongside the team to shape the winning narratives that secure major public sector contracts. * Owning our knowledge and communications: Acting as the central hub for our bids. You will manage crucial bid correspondence and own Beam's knowledge base, from AI-powered scoping templates to content libraries. * Making us faster and sharper: Constantly challenging the status quo to improve our ways of working. You will find innovative ways to leverage AI and cut administrative overhead to streamline our processes. * Telling our story & empowering the business: Reporting on our win rates and achievements, while helping to deliver high-impact procurement training sessions that equip the wider commercial team to succeed. YOU ARE * Sparky and proactive: you bring energy to everything you do, and you’d rather ask “can I take that?” than wait to be handed something. * Well Organised: a busy mailbox, a live scoping pipeline and a reporting deadline don’t faze you. You’re the person who never lets things slip through the cracks. * A fast learner who loves feedback: you won’t know everything about bids on day one, and that’s fine. What matters is that you pick things up quickly, ask for input early and get visibly better every month. * Deeply Inquisitive: you ask specific, well thought out questions because you genuinely want to understand how things work, not just complete the task in front of you. * A clear writer with an eye for detail: you can draft cleanly and spot the typo everyone else missed. Any exposure to public sector bids, proposals or procurement is a bonus, not a requirement. * A natural collaborator: you’re comfortable chasing busy salespeople for answers, running a meeting with people more senior than you, and building relationships across teams. * Excited by the mission: you want your work to mean something, and the idea of helping frontline workers get hours of their week back genuinely motivates you. BONUS POINTS * You've worked on bids and proposals before (even more bonus points if this was in social care or healthcare) * You have practical experience working in procurement within a public sector organisation. * You’ve worked in a fast paced start up before PERKS * Generous EMI-qualifying share options * Access to therapy, coaching, classes & content - powered by Oliva * Your own financial well-being coach, through Bippit * Generous Holiday - 25 days with 3 additional days over the Christmas period + bank holidays * Work remotely up to 6 weeks a year * Eligible for a 6-week sabbatical after 3 years in service * Nursery scheme through Gogeta * Healthcare cover through Benenden Health * Enhanced parental leave: Primary Caregiver leave 18 weeks and Secondary Caregiver leave 4 weeks * £200 WellBeam budget for activities enhancing wellbeing and professional development * Annual membership to Shoreditch Exchange gym (London office only) * Pension scheme where we contribute 4% of your salary and you contribute 5%. * Free subscription to the Calm meditation app * Discounted bike and accessories with Cyclescheme, and tech products with Techscheme ABOUT BEAM Our team of 200+ embraces a hybrid working approach, enjoying 2-3 days of vibrant collaboration in our beautiful Shoreditch co-working space, fully equipped with rooftop views, an onsite barista and kitted out gym. We’ve picked up an armful of awards for our work, including one from our former Queen. We've also been named by WIRED as one of London's 10 hottest startups and by LinkedIn as a Top 15 UK Startup. Meanwhile, we've been covered in the media literally thousands of times, including the likes of The FT, BBC, TechCrunch, Forbes and The Guardian. We’re also proud to be backed by some of the world's leading tech investors and entrepreneurs, including the founders of Booking.com, Calm, Shazam and Dropbox. Start your journey to a more impactful career today. We're excited to hear from you. Reasonable adjustments: Beam is committed to fostering an inclusive, diverse, and supportive work environment for all employees. This policy extends to our hiring practices. We recognise that some candidates may need additional support during their hiring process to give them the best chance of being a success. To ensure that all candidates have an equitable opportunity during their process, we are committed to providing reasonable adjustments where required. If you require a reasonable adjustment to be made during your process, please let your Talent Partner know. We encourage you to share this information, but there is no obligation to do so. Please be reassured that any reasonable adjustment requests will not be taken into account when making a decision about your candidacy.

Okta

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. PROPOSAL MANAGER JOB DESCRIPTION THE PROPOSAL MANAGEMENT TEAM The Proposal Management team handles end-to-end RFx processes at Okta. We are an agile, highly collaborative team supporting Okta’s most critical, high-value strategic RFx initiatives for our go-to-market organization. The Proposal Management function sits strategically within Okta’s global Presales Organization. PROPOSAL MANAGER OPPORTUNITY We are seeking a forward-thinking Proposal Manager to elevate and scale our global RFx operations. If you view RFPs not as an administrative chore, but as a strategic puzzle to be solved using cutting-edge technology, creative storytelling, and data-driven insights, you’ll fit right in. In this role, you will act as both a process architect and a strategic advisor. You will own the end-to-end proposal lifecycle across our global markets. You will partner closely with international Account Executives, Solution Engineers, Product teams, and Executives to build compelling, winning responses for world-class brands. This position moves far beyond traditional, reactive document management. Reporting to the Manager of Global Proposal Management, you will champion modern, AI-integrated workflows and serve as a trusted advisor to our deal teams. Crucially, you will look at the macro picture, analyzing trends across our global submissions to provide actionable intelligence that directly shapes Okta's long-term product and commercial strategies. WHAT YOU’LL BE DOING  * Architect & Advise: Own and orchestrate the end-to-end proposal lifecycle for high-value enterprise and strategic accounts across global markets, acting as a strategic consultant to deal teams rather than just an administrator. * AI-Driven Content Crafting: Serve as the power-user and global champion for our proposal tech stack. Use AI to generate, refine, and optimize responses, while maintaining Okta’s unique global brand voice. * Global Collaboration: Partner seamlessly with international, cross-functional stakeholders, including Sales, Solution Engineering, Professional Services, Product, Security, and Legal, to synthesize multi-contributor inputs into a unified, compelling narrative. * Data-Driven Strategy: Analyze post-RFP data and global submission trends to deliver actionable insights to leadership, directly influencing Okta’s product roadmap and commercial go-to-market strategies. * Creative Storytelling: Review, edit, and elevate complex technical responses, translating them into clear, value-driven prose that highlights Okta’s competitive differentiators and aligns with specific account win-themes. * Knowledge Management: Maintain, curate, and scale our global content repository, ensuring our foundational technical, security, and corporate messaging is always accurate, fresh, and readily accessible.   WHAT YOU’LL BRING TO THE ROLE * Experience: 3+ years of dedicated experience in proposal management, complex technical writing, or strategic GTM enablement. * AI & Tech Savviness: A forward-thinking mindset with curiosity and comfort using AI tools and modern proposal automation software to drive efficiency. * Global Mindset: Experience working across diverse geographic regions and supporting international sales cycles with multi-cultural stakeholders. * Analytical Rigor: The ability to look past individual deadlines, spot macro trends in RFP requirements, and translate data into strategic insights for leadership. * Communication Mastery: Exceptional writing, editing, and storytelling skills; you know how to make dense technical frameworks sound engaging and business-critical. * Leadership & Influence: Strong interpersonal presence with the confidence to guide, challenge, and align senior executives and deep technical experts under tight timelines. * Education: BS/BA Degree or equivalent practical experience.   AND EXTRA CREDIT IF YOU HAVE EXPERIENCE IN ANY OF THE FOLLOWING!  * Direct experience with advanced features in proposal management platforms like Responsive (formerly RFPIO), Loopio, or similar AI-powered RFx software. * Prior experience navigating the fast-paced, matrixed environment of a global SaaS enterprise. P25366_3468593 LL#remote     The OTE range for this position for candidates located in the San Francisco Bay area is between: $100,000—$137,000 USD Below is the annual On Target Compensation (OTE) range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual OTE, which is inclusive of base salary and incentive compensation, will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable) and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.  The annual OTE range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between: $90,000—$123,000 USD The Okta Experience * Supporting Your Well-Being  * Driving Social Impact  * Developing Talent and Fostering Connection + Community We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one. Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Khanacademy

Notice to applicants: We have seen a rise in recruitment scams. Please note that outreach from Khan Academy recruiters will only come from the @khanacademy.org domain. Our team does not use Gmail or other personal accounts for contacting potential candidates. Khan Academy will never solicit money, equipment fees, or sensitive financial information at any stage of the hiring process. We also do not work with external recruiting agencies, so outreach from headhunters presenting opportunities on behalf of Khan Academy is illegitimate. Please always check the email domain and cross-reference the position with the official Khan Academy Careers page to confirm an opening is valid. ABOUT KHAN ACADEMY Khan Academy is a nonprofit with the mission to deliver a free, world-class education to anyone, anywhere. Our proven learning platform offers free, high-quality supplemental learning content and practice that cover Pre-K - 12th grade and early college core academic subjects, focusing on math and science. We have over 181 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under-resourced communities. OUR COMMUNITY  Our students, teachers, and parents come from all walks of life, and so do we. Our team includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from diverse backgrounds and experiences because it makes our company stronger. We value diversity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional. THE ROLE The Khan Academy Districts Proposal Manager is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to K-12 school, district, and state-level partnerships opportunities from pre-RFP to post-submission activities. This role will also oversee the process for responding to partner requests for vendor set up and compliance documentation, including data privacy agreements, vendor questionnaires and accessibility documentation. The Proposal Manager will collaborate across sales, marketing, legal, finance, operations, product, and engineering to support our sales processes, drive revenue, win new customers, and grow existing customer accounts.  We are looking for someone who is proactive, organized, and resourceful, with strong follow-through and the ability to manage complex projects involving multiple stakeholders and competing deadlines. The ideal candidate values accountability, thrives in a collaborative and transparent environment, and brings exceptional writing, proofreading, and editing skills. Strong research abilities, excellent interpersonal skills, and experience managing proposals or other complex cross-functional projects are essential for success in this role. The ability to handle sensitive and confidential information with discretion is required. The Proposal Manager is a subject matter expert for Khan Academy, our Khan Academy Districts partnerships, and Khanmigo, our AI-based student tutor and teaching assistant. Apply for this role if you are a fast learner who thrives in a fast-paced environment, takes initiative, and works effectively both independently and collaboratively. You are excited to develop deep knowledge of Khan Academy's products and leverage that expertise to create compelling responses to K–12 procurement and partnership opportunities. This role will report directly to the Director of School Partnerships. Responsibilities: * Running and continuously improving our procurement response and grant application processes for K-12 district and state-level RFI, RFQ, and RFPs * Monitor K-12 state and district-level procurements and grant opportunities on various databases, procurement platforms, and those presented to us by our consultants * Research prospect districts’ leadership, mission, learning plan, and goals to tailor RFP response to their specific needs * Review procurement requirements to assess alignment with our product and our overall terms of service  * Recommend appropriate procurement opportunities to the team * Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls, ensuring activities and deliverables adhere to the Proposal Development Plan. * Track procurement opportunities in Salesforce * Work with relevant cross-functional stakeholders to build and manage existing content library * Ensure the high-quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents. * Ensure the timely delivery of complete and accurate submissions * Manage the process of completing, submitting, and tracking Data Privacy Agreements (DPAs), vendor questionnaires and other required submissions for prospective and current districts, as well as schools and districts using the free version of Khan Academy * Work closely with Khan Academy sales, legal, security, and accessibility teams to process vendor document requests from schools, districts, and state educational departments * Conduct proposal retrospectives, document lessons learned, and implement process improvements to increase efficiency and effectiveness. WHAT YOU BRING * 4+ years managing proposals, grants, procurement responses, or other complex cross-functional projects, ideally in the K-12 education or EdTech sector. * Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product. * High proficiency in Google Suite, MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and Salesforce. * Experience using Grammarly or other AI related tools for streamlining responses, editing, and other related tasks. * Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere." * Proven cross-cultural competency skills demonstrating self-awareness, awareness of other, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization. PERKS AND BENEFITS We may be a non-profit, but we reward our talented team extremely well! We offer: * Competitive salaries * Ample paid time off as needed – Your well-being is a priority * 8 pre-scheduled Wellness Days in 2026 occurring on a Monday or a Friday for a 3-day weekend boost * Remote-first culture - that caters to your time zone, with open flexibility as needed, at times * Generous parental leave * An exceptional team that trusts you and gives you the freedom to do your best * The chance to put your talents towards a deeply meaningful mission and the opportunity to work on high-impact products that are already defining the future of education * Opportunities to connect through affinity, ally, and social groups * And we offer all those other typical benefits as well: 401(k) + 4% matching & comprehensive insurance, including medical, dental, vision, and life At Khan Academy we are committed to fair and equitable compensation practices, the well-being of our employees, and our Khan community. This belief is why we have built out a robust Total Rewards package that includes competitive base salaries, and extensive benefits and perks to support physical, mental, and financial well-being. The compensation band for this role is $96,800 - $121,000 USD annually for candidates based in the United States.The pay range for this position is a general guideline only. The salary offered will depend on internal pay equity and the candidate’s relevant skills, experience, qualifications, and job market data.  MORE ABOUT US * Sal’s TED talk from 2011 * Sal’s TED talk from 2015 * Sal's TED talk from 2023 * Our team:  http://www.khanacademy.org/about/the-team OUR COMPANY VALUES Live & breathe learners We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators. Take a stand As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve. Embrace diverse perspectives We are a diverse community. We seek out and embrace a diversity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team. Work responsibly and sustainably We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable. Bring out the joy We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors. Cultivate learning mindset We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking future bold action and achieving our goals. Deliver wow We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things — each of which aligns to our ambitious vision — so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value diversity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply. As part of this commitment, Khan Academy will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact careers@khanacademy.org