GWI · London
Executive Assistant
Weekly office requirement: 3 days per week Employment type: Permanent Seniority level: Mid-senior Language: All stages of the recruitment process will be conduc...
Weekly office requirement: 3 days per week
Employment type: Permanent
Seniority level: Mid-senior
Language: All stages of the recruitment process will be conducted in English
At GWI we're always looking for extraordinary people who thrive on making an extraordinary impact. Right now we're looking for an
Executive Assistant to play a key role in our Business Assistance team in London. If that's you, and making a difference gets you
out of bed in the morning, keep reading. It could be the start of something, well, extraordinary.
SOUNDS GREAT, WHAT WILL I BE DOING? 🤔
As our Executive Assistant you'll be the engine that keeps our Executive Team moving. You'll provide high-quality, proactive
support to three senior leaders — helping them stay focused, organised, and ahead of the curve. This isn't a heads-down admin
role; it's a high-trust, high-impact position at the centre of a fast-moving, data-driven business.
You'll serve as the primary point of contact for all matters pertaining to the Executive Team, from highly confidential
communications to forward planning, travel, and events. You'll work closely with our existing EA team in a collaborative,
autonomous environment where your ideas and initiative are genuinely encouraged.
A few things you'll be responsible for:
👉 Diary management and gatekeeping for the Executive Team — prioritising, protecting, and structuring their time so they can
focus on what matters most
👉 Managing all business travel logistics, including visas, itineraries, and expenses
👉 Serving as the primary point of contact for internal and external communications on behalf of the Executive Team, including
sensitive and confidential matters
👉 Supporting the circulation of board and leadership packs and ensuring actions are followed up
👉 Organising meetings, off-sites, lunches, dinners, and office events — from logistics to hospitality
👉 Supporting the smooth running of the UK office, including onboarding of senior hires and assisting during large exec-facing
events
It's also fun; shaking things up is what working for GWI is all about. You'll need to be flexible, comfortable with continuous
change, and working in a high-tempo environment.
WHAT DO I NEED TO BRING WITH ME? 🧳
You'll need to be able to demonstrate the core skills this role requires. You don't have to tick all the boxes right away; the
important thing is that you're willing to learn. Here's what the team will be looking for in you:
👉 Proven EA experience (ideally in tech, SaaS, or growth companies) supporting C-suite leaders, with the instincts and trust
needed to work at this level.
👉 High proficiency in Google Suite and Microsoft packages
👉 Able to move with speed, clarity, and intention in a fast-changing and uncertain environment. An ability to spot what matters
quickly, make informed decisions, and pivot and adapt without losing momentum
👉 Excellent attention to detail with an ability to deliver accurate, high-quality work that others can rely on by checking the
facts, thinking through the impact, and getting the details right the first time.
👉 Excellent communication skills with an ability to share information and ideas clearly, succinctly, and in the right way for a
senior audience, while listening properly, asking good questions, and creating space for others to contribute. Also able to handle
sensitive information confidentially and professionally.
👉 Strong problem-solving skills with an ability to identify challenges, understands their root causes and develops practical,
effective solutions.
👉 Collaborates with AI effectively, ethically, and safely, using it as a thinking partner woven into how we work and solve
problems, without losing sight of human judgement, while staying curious about its evolving capabilities and limits.
Equally important is attitude. We want people who think big (to make an impact), ask why (to find a better way), and show respect
(to everyone, at every level, all the time). Those are our values, and they're a big part of what we're looking for in you.
WHY JOIN US
- A pivotal moment to join GWI — we have an exciting opportunity ahead and you'll be right at the centre of it, working directly
with our Executive Team to help them achieve big goals
- Real autonomy and impact from day one — you'll have the space to shape this role, implement new processes, and bring fresh
ideas. We don't micromanage; we trust you to own it
- A brilliant team to work with — collaborative, supportive, and genuinely fun. You'll be joining an EA team that has each
other's backs
- A role that grows with you — as GWI grows, so does the scope of this position. It's a great place to build a long-term career
in executive support
WHAT WE OFFER 🧘
At GWI, you’ll find meaningful work, visible impact, and a culture that empowers you to do your best. Our package includes:
- Time to recharge – 25 days’ annual leave, plus office closures over the holidays.
- Health & wellbeing – Health cash plan, enhanced family benefits, carer days, and mental health support.
- Financial benefits – Competitive salary, 4% pension matching, and recognition programs that celebrate success.
- Flexibility & balance – Flexitime, early Friday finishes, hybrid and remote options, plus a “work from home” budget.
- Career growth – Accredited learning, leadership development, and global career mobility.
- Community & impact – DE&I initiatives, volunteering opportunities, donation matching, and payroll giving.
Put all that together and GWI is the friendliest, most fulfilling place any of us has ever worked.
DIVERSITY, EQUITY & INCLUSION 🫶
Diversity is fundamental to who we are—both as a data company and as a workplace. Our data reflects global realities, and so must
our teams. We strive to ensure our workforce is as diverse and inclusive as the insights we provide to our clients.
As a Disability Confident employer, we welcome applications from disabled candidates and are committed to providing all necessary
adjustments during the hiring process. We also actively encourage applications from underrepresented and marginalized communities.
At GWI, you will find a place where you can contribute meaningfully, grow professionally, and belong fully.
#li-hybrid
#LI-LV1
Roll
Executive Assistant
Kategori
Business Assistance
Plats
Publicerad
10 juli
Sista ansökningsdag
16 augusti