Executive Assistant

Sway Sourcing Sweden AB

We are currently looking for a Senior business support consultant for an exciting on-site assignment in gothenburg. This is a unique opportunity to work closely with senior leadership in a dynamic and fast-paced environment, contributing directly to business execution and operational excellence. About the role 🌟 In this role, you will support a senior management team by ensuring smooth daily operations and effective coordination across business activities. You will work closely with leadership, acting as a key enabler in administration, communication, and planning. Your responsibilities will include: • Take ownership of planning and structuring daily schedules and meetings efficiently. • Support internal communication and act as a key interface between stakeholders. • Manage calendars, emails, agendas, and meeting documentation. • Prepare presentation materials and support townhall activities. • Coordinate meetings, visits, events, and people-related activities. • Handle administrative processes such as ordering and invoicing. • Drive improvements in administrative processes and team effectiveness. • Collaborate within assistant networks and contribute to shared best practices. You will gain valuable insight into high-level business operations and play an important role in enabling leadership success. Requirements 📌 • Have experience as a business assistant or in a similar support role. • Have a proactive and service-minded mindset. • Be comfortable working in a high-paced and changing environment. • Be structured, efficient, and transparent in your work. • Have strong communication skills and confidence when interacting with stakeholders at all levels. • Have the ability to build trust and work independently. • Have a solution-oriented and proactive approach to challenges. • Be fluent in english, both written and spoken. • Hold a valid driver’s license. • Have strong knowledge of microsoft 365 applications. • Have experience working with confluence. Additional information ℹ️ • Location: Gothenburg, Sweden (on-site, 0% remote). • Assignment period: May 4, 2026 – April 30, 2027. • This is a consultant assignment. • A background check will be required before assignment start. • A criminal record check will be conducted. Application 📩 We look forward to receiving your application. please submit your updated cv in english for this role. Sway Sourcing är en innovativ rekryteringspartner som specialiserar sig på att matcha rätt talang med rätt företag – snabbt och effektivt. Vårt huvudfokus ligger inom Ekonomi, Administration, HR, Marknad och IT, men vi har även den breda expertis och flexibilitet som krävs för att leverera skräddarsydda rekryteringslösningar inom alla branscher. Trots att vi är en relativt ny aktör har vi redan byggt förtroende hos många av Sveriges största företag och arbetar både nationellt och internationellt. Med baser i Sverige och Spanien erbjuder vi en unik kombination av lokal expertis och global räckvidd. Vårt starka nätverk och djupa branschinsikter gör oss till en självklar partner för företag som vill ligga steget före i sin rekrytering.

Incluso AB

We are looking for a Business Assistant for a global company in Gothenburg. Start is ASAP, 1 year limited contract to begin with, possibility of extension after that. This role is 100% onsite in Gothenburg. What you’ll do In this role you will work closely with the Head of Software Factory & Enablers and the management team, supporting business-related items to streamline the daily work. Your duties will vary depending on needs, but the focus will primarily be administration, coordination, communication and support of business execution. This includes Taking the lead and making sure the days and meetings are planned as effectively as possible. Support internal communication and act as an interface between internal and external business relations through handling managers’ e-mail, calendar coordination, agendas, meeting minutes, townhall- and presentation material. Plan and coordinate people management, meetings, visits and events, ordering and invoicing, and other administrative tasks that are within the administrative base scope. Drive and develop administrative effectiveness to support the Software Factory & Enablers’ management team. As business assistant you will be expected to drive, contribute and be able to influence others to make things happen. In addition, you will actively participate and contribute in the Software Engineering assistants’ network. You will be in a great position where you will learn and understand the high-level business in first row. What you’ll bring You are used to working in a high pace and fast changing business, which gives you additional drive and stimulates your sense of urgency, creativity, and curiosity. You are efficient, transparent, structured and confident in your communication with stakeholders at all levels. You have an ability to build trust, independently seek solutions to challenges and proactively plan and prioritize. We also see that you: Have experience as a business assistant or similar supportive role. Have a pro-active and service-minded mindset. Are fluent in English in both verbal and written form. Have a driver’s license. Are proficient in all Microsoft 365 applications and Confluence. This is a full-time consultant position in Gothenburg through Incluso. Start is ASAP, 1 year limited contract to begin with, with possibility of extension after that. This role is 100% onsite in Gothenburg. Please submit your CV as soon as possible since we will review the applications on an on-going basis. For more information about this role, please contact Marianne Nilsson recruiter at Incluso.

Techrytera AB

About us At Techrytera AB, recruitment starts with you. We are a staffing and recruitment company with deep expertise and a clear focus on IT and Engineering. With our industry knowledge and close dialogue with both candidates and clients, we create precise matches where the right skills meet the right needs. We believe that a truly great match is not just about a job description – it’s about your experience, your potential, and what you genuinely want to develop in. That’s why we always focus on the individual. By understanding your background, motivations, and ambitions, we can connect you with assignments and roles at our clients where you have the right conditions to grow and make an impact. Our goal is to build long-term and meaningful collaborations – for both you as a candidate and for our clients. Job Description In this role you will work closely with the Head of Software Factory & Enablers and the management team, supporting business-related items to streamline the daily work. Your duties will vary depending on needs, but the focus will primarily be administration, coordination, communication and support of business execution. This includes Taking the lead and making sure the days and meetings are planned as effectively as possible. Support internal communication and act as an interface between internal and external business relations through handling managers’ e-mail, calendar coordination, agendas, meeting minutes, townhall- and presentation material. Plan and coordinate people management, meetings, visits and events, ordering and invoicing, and other administrative tasks that are within the administrative base scope. Drive and develop administrative effectiveness to support the Software Factory & Enablers’ management team. As business assistant you will be expected to drive, contribute and be able to influence others to make things happen. In addition, you will actively participate and contribute in the Software Engineering assistants’ network. You will be in a great position where you will learn and understand the high-level business in first row. What you’ll bring You are used to working in a high pace and fast changing business, which gives you additional drive and stimulates your sense of urgency, creativity, and curiosity. You are efficient, transparent, structured and confident in your communication with stakeholders at all levels. You have an ability to build trust, independently seek solutions to challenges and proactively plan and prioritize. We also see that you: Have experience as a business assistant or similar supportive role. Have a pro-active and service-minded mindset. Are fluent in English in both verbal and written form. Have a driver’s license. Are proficient in all Microsoft 365 applications and Confluence. Application When you apply through Techrytera AB, you’re not just applying for a job – you’re starting a dialogue about your career path. We want to get to know you, your experience, and your ambitions so that we can match you with the right opportunities at our clients. Does this sound interesting? Submit your application or get in touch with us to learn more. We look forward to discovering the next step in your career together with you.