Facilities Coordinator

ClearScore

Office Manager (12 month FTC - Mat Cover) ClearScore is looking for a highly organised, proactive and detail-oriented Office Manager, with 3 years + experience in an equivalent role, to support the day-to-day operations of our London office. Working as part of a fast-paced and collaborative Admin Team, you will play a key role in ensuring the office operates smoothly, efficiently and to a consistently high standard for employees, visitors and stakeholders. This is a hands-on role that combines operational delivery with longer-term improvements to the workplace experience. You will be responsible for managing a wide range of operational priorities across facilities, health & safety, workplace experience, office coordination and supplier management, often balancing reactive issues with proactive planning in a busy hybrid working environment. We’re looking for someone who is calm under pressure, highly organised, solutions-focused and confident managing competing priorities independently. Strong operational judgement, attention to detail and communication skills are essential. This is a facilities-heavy role, so previous experience in this area is essential. The role is fully office-based and requires onsite attendance Monday-Friday.   What you will be doing: * Take ownership of the day-to-day running of the London office, ensuring the environment is operationally effective, well maintained and supports a positive employee experience * Manage multiple operational priorities simultaneously, making informed decisions and maintaining a calm, organised approach in a fast-paced environment * Support effective use of office space in a hybrid working environment, including desk planning, office moves, layout coordination and space optimisation * Manage office facilities and building-related operations in partnership with landlords, contractors and internal teams * Coordinate supplier and contractor activity, including obtaining quotations, scheduling works, resolving issues and ensuring minimal disruption to the business * Build and maintain strong working relationships with suppliers, building management and stakeholders across the business * Oversee office maintenance issues and repair works, including occasional out-of-hours or weekend coordination where required * Lead office health & safety processes and compliance requirements, including regular reviews, workplace checks and coordination of relevant training (e.g. first aid and fire marshal training) * Maintain high operational standards across meeting rooms, kitchens and communal areas, including readiness checks, restocking and coordination for key meetings and events * Manage office supplies, equipment and stock levels, including items supporting both office and home working * Coordinate onboarding and offboarding processes relating to office operations, including access management, ID card printing and desk/equipment setup * Work closely with IT and other internal teams to support smooth operational delivery across the office environment * Support clear and timely communication to employees regarding office updates, operational changes and workplace processes * Help plan and deliver company events and celebrations, supporting the wider Admin Team on larger projects and office-wide activities * Champion a positive, inclusive and well-run office environment that reflects ClearScore’s culture and ways of working * Manage incoming deliveries, post and visitor coordination, including reception responsibilities and external guest management * Implement and continuously improve office processes, systems and ways of working to support operational efficiency and scalability * Provide ad hoc operational and administrative support to the business as required   Skills we'd love you to have * Have at least 3 years’ office management experience * Experience in facilities management * Have strong organisational and planning skills with the ability to prioritise, and manage expectations of all stakeholders effectively * Have strong use of initiative and the ability to problem solve * Have strong experience of building relationships with internal and external stakeholders * Be extremely reliable and efficient * Be hardworking and proactive with a positive can-do attitude * Hold strong communication skills (verbal and written) and attention to detail * Be confident with multi-tasking and working to tight deadlines * Be willing to continue developing and take on more responsibilities * Ability to work independently and take ownership of operational issues from start to finish * Experience supporting office operations in a fast-paced or high-growth environment is advantageous Why ClearScore? ClearScore is the UK's #1 credit score and report app. We are also present in South Africa, Australia and Canada, with more than 20 million users globally and growing fast. Someone joins ClearScore every 20 seconds. We have established relationships with over 50 of the main lenders in the U.K., and have been a trusted tool for customers to manage their credit and make better financial decisions. Since October 2016 we have helped 1.8 million users take out a new credit card or loan. We are user-centric at our core and we believe in leveraging technology to enable positive financial choices. We are design-led and data-driven and we embed these behaviours in everything we do. Our company culture is a fundamental part of all we have achieved. We believe in hiring smart, driven, passionate and diverse people who are keen on having a real impact in our organisation. We trust you to manage your own time so we offer flexible work and no fixed desk hours. We don't micromanage and we believe in measuring outcomes rather than effort. We have an inclusive culture where all, regardless of seniority, are encouraged to contribute with their ideas, look after their wellbeing and actively seek opportunities for career growth. If you feel like this could be the place for you, apply and our Talent team will be happy to share more. Benefits: * 25 paid holidays and a “duvet day” on your birthday * Hybrid Work Environment * Private health and dental cover - including mental health support through Bupa  * GP office visits * Life assurance scheme * Up to 6% matched pension * Regular Lunch and Learns with guest speakers * Dog-friendly office * Daily breakfast and free snacks * Access to discounts via Cobens Extras  * Free sports and social clubs * Continued investment into learning and development  * Leadership-led training * In-house psychotherapist * Financial coach to help you plan and achieve your goals * No clock-watching culture * Generous maternity and paternity plans * Culture and inclusion representatives * Transparent pay structure and a career growth plan   Equal Opportunities ClearScore is committed to providing equal employment opportunities to all qualified individuals. As an equal opportunity employer, we are able to make reasonable adjustments to accommodate individuals with disabilities during the recruitment and selection process. If you require accommodation, please inform us in advance, and we will work with you to meet your needs. Our Hybrid Model   We embrace a dynamic hybrid work environment that balances flexibility with collaborative in-person experiences. Our approach is designed to foster innovation, team connection, and individual productivity. * Levels 1-5: Minimum 2 days per week in-office * Level 6 and above: Minimum 3 days per week in-office We believe this structure offers the best of both worlds - the flexibility of remote work and the synergy of face-to-face collaboration. Our office days are carefully coordinated to maximise team interactions and learning/ mentorship opportunities. What This Means for You: * Flexibility to manage your work and life * Dedicated in-office days for team building and collaborative projects *  Office facilities (with plants!) designed for productive interactions * Clear expectations and support for maintaining our hybrid schedule We’re committed to creating an inclusive environment that accommodates diverse needs while maintaining our collaborative culture. Join us in shaping the future of work! Note: While we offer flexibility, commitment to our hybrid schedule is an important aspect of our team culture and performance expectations.     Inclusion Policy We are always looking for talented individuals to join ClearScore. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our people. Please see our People Policy Notice at https://www.clearscore.com/people-notice.

Peloton

ABOUT THE ROLE   Peloton’s International Workplace Experience Team is looking for a Workplace Specialist to support operations and enhance the workplace experience at our London and international office locations (ex- APAC).   Reporting to the Workplace Operations Manager, the Workplace Specialist will be the primary point of contact for visitors to the company. This role ensures smooth and efficient office operations by guiding onsite vendors, welcoming guests, and collaborating closely with our facilities and catering teams. This role is based at our Covent Garden London office and studio five days a week.  YOUR DAILY IMPACT AT PELOTON * Act as a culture ambassador, embodying Peloton’s value of "Be the Best Place to Work" * Serve as the primary Workplace point of contact for all Peloton team members, guests, and vendors. Anticipate their needs, providing a personalised and enhanced experience * Maintain a best-in-class office environment for both employees and guests * Conduct daily walkthroughs, ensuring the office is clean, safe, well-stocked, and welcoming * Manage all incoming and outgoing mail and packages, ensuring timely collection * Assist in managing ticketing systems, ensuring timely responses and resolution within the agreed SLA by both internal teams and service providers * Coordinate team events, celebrations, and social activities for the office and studio, in collaboration with relevant stakeholders * Support in management and execution of our onsite facilities, security and food & beverage vendors, ensuring a clean, safe workplace that aligns with Peloton’s global standards * Collaborate with internal business partners, including IT, GSO, Health and Safety, People, Inclusion & Impact, Finance, and Real Estate * Support the management of the Workplace helpdesk ticketing systems to meet SLAs YOU BRING TO PELOTON * Significant relevant workplace experience, with comfort working in a fast-paced environment * Proficiency in Google Suite, Slack, Envoy; experience with Jira is essential * Passion for delivering a best-in-class workplace experience and exceptional customer service * Training as a Fire Warden, First Aider, or Mental Health First Aider is an advantage * Strong communication skills, both written and verbal, with a passion for clear communication * Resourcefulness and proactivity in resolving issues as they arise * Strong organisational, multitasking, and prioritisation skills, with the ability to work effectively under pressure * Flexibility to adapt to change in a dynamic environment * Experience with space planning and amenities management is highly desirable * Experience in vendor management, specifically with food and beverage or security service providers, is an advantage #LI-CG1 #LI-Onsite   ABOUT PELOTON: Peloton (NASDAQ: PTON) provides Members with expert instruction, and world class content to create impactful and entertaining workout experiences for anyone, anywhere and at any stage in their fitness journey. At home, outdoors, traveling, or at the gym, Peloton brings together innovative hardware, distinctive software, and exclusive content. Founded in 2012 and headquartered in New York City, Peloton has millions of Members across the US, UK, Canada, Germany, Australia, and Austria. For more information, visit www.onepeloton.com. Peloton is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Equal employment opportunity has been, and will continue to be, a fundamental principle at Peloton, where all team members, applicants, and other covered persons are considered on the basis of their personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or any other protected characteristic as established by applicable law. This policy of equal employment opportunity applies to all practices and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.  If you would like to request any accommodations from application through to interview, please email: applicantaccommodations@onepeloton.com. At Peloton, we embrace technology, including AI, to enhance productivity and accelerate innovation in the work we do for our members. However, in our hiring process, our priority remains in getting to know you and your unique qualifications. To ensure a fair and equitable process, we do not permit the use of AI tools during any stage of the application and interview process. In considering you as an applicant, we want to understand your skills, experiences, and motivations without mediation through an AI system. We also want to directly assess your communication skills without the use of an AI tool.  Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance, as applicable to applicants applying for positions in these jurisdictions. Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Peloton does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted here on our careers page and all communications from the Peloton recruiting team and/or hiring managers will be from an @onepeloton.com email address.  If you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Peloton, please email applicantaccommodations@onepeloton.com before taking any further action in relation to the correspondence. Peloton does not accept unsolicited agency resumes. Agencies should not forward resumes to our jobs alias, Peloton employees or any other organization location. Peloton is not responsible for any agency fees related to unsolicited resumes.

Yondr Group

About Yondr Yondr is a disruptor. We challenge convention and simplify complexity. A global developer, owner operator and service provider of data centers, we deliver complex data center capacity needs for the world’s largest tech companies. Our exponential growth sees us looking for extraordinary people to help accelerate us towards our vision: a tomorrow without constraints.    But we can’t do this without you.   About the Role  As the Operations Engineer – Mechanical, EMEA (SME), you provide mechanical technical authority across our regional data centers. You will define and drive the mechanical operations philosophy and standards, support Regional Technical Managers and site teams as an escalation point during incidents, and provide input to design and commissioning to ensure systems are operable, maintainable, and resilient throughout the asset lifecycle. The role balances safety, availability, cost, and customer/SLA requirements and partners closely with design & construction, facility management, OEMs, and contractors.   Main Responsibilities  This position will have overall responsibility for all mechanical aspects of our regional data centers including, but not limited to, planned and corrective maintenance, technical documentation, review of proposed operational procedures, initial analysis of in-service failures, associated project work, and overall system health. The Operation Senior Engineer is responsible for the evaluation and rollout of engineering initiatives along with leading small to medium-scale projects. Interacts with internal and external teams, including design and construction management of new facilities and Yondr facility management and operations. This position coordinates with other regional operational engineering roles and is a member of the global operational engineering within Yondr. * Provide mechanical technical subject matter expertise (SME) across the region, including cooling plant, airside systems, hydronic systems, and associated sequence of operation. * Develop and drive the overall philosophy and standards for site mechanical SMEs, including guidance for SOPs, MOPs, and EOPs and mechanical portions of technical documentation. * Serve as the regional mechanical technical authority during incidents, providing remote/on-site escalation support, recommending response and recovery actions, and supporting the site incident commander to restore systems safely and rapidly while managing risk and customer/SLA impacts. * Provide specific technical input to root cause analyses (RCAs), including failure mode assessment, contributing factors, corrective/preventative actions, and assist with managing third-party experts in RCAs as needed. * Review non-routine/high-impact maintenance and change activity (including contractor RAMS) to ensure appropriate risk controls, method, temporary configuration, and return-to-service criteria. * Provide operational input to design, construction, and commissioning for existing and new facilities, ensuring operability, maintainability, and alignment with the mechanical operations strategy. * Represent Yondr Operations during the commissioning activities ensuring readiness to operate and handover acceptance criteria are met for mechanical areas. * Oversee post-delivery mechanical and controls-related technical items/changes to ensure no adverse impact to system availability or customer SLAs as tenants implement changes throughout the site lifecycle. * Lead/enable lifecycle management for mechanical assets, including evaluation of solutions, repair/replacement strategies, and inputs to capital planning. * Develop, review, and maintain up to date the maintenance philosophy beyond e.g. preventative maintenance strategy (pre and post warranty scope, maintenance intervals), OEM alignment, and spares philosophy/critical spares. * Assist sites as the technical interface with OEMs and vendors for chronic issues, design defects, firmware issues/updates, sequence changes, etc. * Review, develop (as needed), and deliver mechanical technical training to reduce reliance on external training providers and build capability within site teams. * Coordinate with overall operational engineering team and Critical Environment Management (CEM) team to maintain a knowledge base of standard fixes, known failure modes, lessons learned, technical bulletins, and overall data center mechanical knowledge. * Attending required meetings with key stakeholders to represent Operations in technical discussions. * Maintain effective administration of projects and core responsibilities, including timely documentation and stakeholder updates, to ensure transparency on the mechanical scope described above. * Maintain strong Health & Safety awareness in all operational engineering activities. * Other tasks as assigned.   Qualifications and experience  * Bachelor’s degree in an applicable engineering field preferred, experience would be considered in lieu of a Bachelor’s. * 8 -10 years of relevant experience (with 5+ years of experience working in data centers and/or critical environments preferred). * Demonstrated skills and experience in the design, maintenance, and operation of critical mechanical systems in critical environments, preferably data centers (e.g., chillers, CRAH/CRAC, cooling towers/dry coolers, pumps/valves, heat exchangers, ventilation systems, and hydronic distribution), including understanding of equipment sequences and commissioning/retro-commissioning. * Experienced in the delivery of highly complex technical projects. * Evidence of strong interpersonal skills is essential. * Strong verbal and written communication skills. * Results oriented, highly accountable, and strong organizational skills. * Proven self-starter. * Attention to detail and the ability to understand the big picture. * Ability to perform through change and transformation while adapting to shifting priorities.   Skills and Experience * Show good team leadership skills and can lead by example. * Excellent people management skills, with the confidence to lead and motivate the team and those around you. * Excellent interpersonal and communication skills. * Broad experience in managing critical environments, data centres or smart buildings. * Good problem-solving and analytical skills. * Ability to multitask and thrive in a fast-paced regional and global business * Good, clear and precise delegation skills * Sensitive to political situations - good relationship builder   Person specification * Passionate about what you do and committed to excellence – leads and holds people to account * Detail oriented and diligent. * Entrepreneurial by nature with a strong sense of ownership. * Decision maker. * Results orientated and prepared to take ownership of outcomes * Support the success of other people and their businesses above your own success * Role model our values * Excellent external radar so that they pick up on trends * Proactive, diligent, able and willing to think ahead * Ability to understand the wider picture whilst devoting attention to detail At Yondr, we want to enhance the diversity, equity, inclusion and belonging of our workforce to reflect the world we live in. Our roles are potential opportunities for everyone; all interested parties, regardless of nationality, race, ethnicity, religion, age, sexual orientation, or gender, are welcome to apply. We ensure all candidates have equitable access and consideration throughout the hiring process.   Yondr is committed to fostering a welcoming, safe and inclusive work environment. We provide support through our benefits, which are inclusive of all backgrounds.