Payroll & Expenses Specialist

Masabi

About Us_ // At Masabi, we’re driving the fare payment revolution, powering the journeys of millions all over the world. We build fare collection platforms that allow riders to seamlessly buy and present tickets for public transport either on their mobile phones, from a ticket machine, or even by tapping their bank card to travel.  Our Justride platform is used in over 250 locations globally, including some of the largest cities in the world. With our industry-first mobile ticketing SDK, we’ve partnered with large players in the transport space, including Uber, Moovit and Transit.  Your own journey is important to us too. Choosing a role here means joining a network of innovators from all walks of life; a group of passionate individuals who consistently deliver. Here, you’ll find the tools you need to build the career you want. Whether you’re taking the direct route or trying a new path, we’ll support you no matter what.  THE ROLE_ // As Masabi moves into its next stage of growth, we’re building the foundations that help our teams do their best work and grow with us. This role is about shaping how People Operations supports that journey. You’ll bring clarity, care and consistency to the employee experience, from onboarding and everyday support through to people programs, systems and the moments that matter most. You’ll own the day-to-day running of People Operations end-to-end, from onboarding and employee queries through to core programs, compliance, payroll inputs, systems and vendor coordination, helping everything run smoothly and without unnecessary friction. This role sits at the intersection of strong HR fundamentals and operational thinking. You’ll be hands-on, trusted to improve workflows, build better ways of working and reduce manual work over time using systems, data and automation where it makes sense. This is a builder role for someone who enjoys spotting what feels unclear, repetitive or overly manual, and turning it into something simpler, more thoughtful and more effective. The right person will care as much about people as they do about how things run. You’ll notice where employees or managers experience friction, and take the lead in making things simpler, more human and easier to navigate. LOCATION_ // This role is available in a fully remote model only for candidates based in Romania. RESPONSIBILITIES_ * Own the running of People Operations across a globally distributed workforce, from employee queries and lifecycle changes to onboarding, offboarding, contracts, benefits and HR systems * Partner with the wider People team to deliver key People programs such as performance reviews, engagement surveys, compensation cycles and probation tracking * Build and improve processes, workflows, programs and self service experiences so they’re clear, consistent and easy to follow * Keep people data accurate and useful, maintaining BambooHR, supporting reporting and giving the team visibility when they need it * Keep core People Operations compliant, organised and audit-ready across systems, training, documentation and employee records * Work closely with Finance, IT, People Partners and external providers to keep payroll inputs, onboarding, EOR processes and vendors running smoothly * Build more scalable and thoughtful People Operations as Masabi grows, improving employee experience across key moments in the employee lifecycle ABOUT YOU_ * You’ve worked in People Operations, HR Operations or in a HR Generalist role, and you’re comfortable owning things end-to-end * You’re confident with systems, spreadsheets and data, and you use them to stay organised, spot patterns and support decisions * You naturally look for ways to improve how things work, and you enjoy building processes, workflows and simple solutions that make things easier and more scalable * You’re happy being hands-on, and care about getting the detail right without losing sight of the bigger picture * You’re proactive and self-directed, you don’t wait to be told what to do, you notice gaps and step in to fix them * You bring empathy and good judgement in how you support people, especially when things are sensitive or unclear * You’re eager to use automation, AI or technology to simplify work and improve the employee experience NICE TO HAVE_ * Experience in a tech or scaling environment, where processes are evolving and not fully built yet * Familiarity with UK or EMEA employment practices * Familiarity with HR systems like BambooHR, and confidence picking up new tools quickly * Experience supporting remote or globally distributed teams * Some exposure to vendor management, payroll inputs, benefits or EOR models SOME OF OUR BENEFITS_ * 25 days holiday per year plus the Christmas Shutdown (another 3-4 days) * Premium medical care via Regina Maria * Mental health support * Menopause support * Regular social gatherings with a monthly allowance for each employee * Up to €1000 training budget per year * €200 to spend on your home office * Choice of workstation * Ability to work for up to 3 months per year from any country in the world Careers at Masabi are for people going places - driven by a mission to make transit fair and accessible for all. // We are a network of innovators from all walks of life, passionate about making a difference. At Masabi, we operate with openness and trust, creating an environment where everyone feels empowered to bring their whole, authentic selves to work. Whoever you are, just be yourself. // We welcome applications from underrepresented groups, including disabled and neurodivergent people, and can make adjustments at any stage of the process. You’re also welcome to share your pronouns whenever you feel comfortable. Together, we simplify journeys, remove barriers, and improve daily life for millions. Why Join Masabi? * Driven by Purpose – We believe in journeys made simple. The work isn’t always easy, but the best things never are. * Encouraged to Accelerate – Masabi is going places and our people are in the driving seat. Whether you’re taking the direct route or exploring new paths, we support your journey. * Advancing with Empathy – We put people first and foster a culture of learning, not blame. No matter your cargo, we share the load. We’re already powering journeys - are you ready to join us?

JetBrains

At JetBrains, code is our passion. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. By automating routine checks and corrections, our tools speed up production, freeing developers to grow, discover, and create. We are now looking for an Employee Benefits Expense Administrator to join the Finance team and take responsibility for the operational management of employee benefit expenses. This role requires strong communication and reporting skills, along with excellent attention to detail. The successful candidate will serve as the primary contact for benefit-related expenses and support, as well as the streamlining of expense collection processes, ensuring accurate data flow between teams and departments. RESPONSIBILITIES AND DUTIES: Benefit expense administration: * Consolidate benefit expense data from multiple countries and source teams into a structured and standardized format, ensuring alignment with defined templates and reporting requirements. * Validate submitted data for completeness, accuracy, and compliance with operational standards, identifying and returning inconsistencies, gaps, or formatting issues to relevant teams for correction. * Execute required calculations and transformations to convert validated data into payroll-ready outputs, ensuring accuracy, consistency, and compliance with payroll input requirements, and submitting finalized files to payroll specialists within defined deadlines. * Verify, process, and reconcile benefit expenses to ensure accuracy and compliance with company policies. Process development, governance, and continuous improvement: * Support, improve, and streamline processes for collecting and managing employee benefit expenses. * Implement best practices to enhance efficiency, accuracy, and timeliness in benefit expense administration. * Collaborate with cross-functional teams to identify areas for process improvement and implement solutions. * Work closely with payroll and accounting teams to ensure seamless integration and processing of benefit-related data. * Ensure consistent adherence to established processes while identifying gaps, inefficiencies, and recurring issues, and proposing practical improvements to enhance accuracy, consistency, and efficiency. * Participate in initiatives to reduce manual processing efforts and enable future automation or system-based solutions. Departmental liaison: * Collaborate with country benefit points of contact and local HR, Accounting, Tax, and other teams to ensure smooth data flow. * Act as a point of contact for operational questions related to data processing and submission requirements with respect to employee benefit expenses. * Support issue resolution by clearly communicating requirements and feedback to stakeholders. QUALIFICATIONS AND PREFERRED SKILLS:  * A bachelor’s degree or higher in accounting, finance, business administration, or another related field. * Experience in benefit administration, finance operations, payroll support, or a similar role. * An understanding of employee benefits, regulations, data flows, and tax and compliance requirements. * Proficiency in Excel – experience with HR or payroll ERP systems would be a plus. * Excellent organizational, analytical, and problem-solving skills. * Strong communication skills and the ability to work across international teams. * Strong attention to detail and a high level of accuracy. WHY JOIN JETBRAINS?  * Strong base salary. We offer competitive pay that reflects your skills and experience. * Flexible work location. Enjoy the freedom to work from home or from the office. * Remote work. Spend up to 30 days per year working remotely from abroad. * Extra time off. More days to relax, recharge, and do the things you love. * Medical insurance allowance. Enjoy peace of mind for you and your family * Learning and development opportunities. Access to conferences, courses, and language classes. * Language classes. Pick up the local language or sharpen your English skills. * Fuel your day. Enjoy a hot meal or receive a lunch allowance on workdays. * Mental health support. To help you feel your best, we provide easy access to professional mental health services. * Sports benefit. Enjoy an on-site gym or sports club stipend. * Internal events. Join company-wide celebrations and team gatherings. *Some benefits may vary depending on location. #LI-HYBRID #LI-YY1 We are an equal opportunity employer We know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation. We process the data provided in your job application in accordance with the Recruitment Privacy Policy.

Sona

3 billion people across the world work in frontline jobs. Yet, despite rising costs and staff shortages, frontline organisations are still left to choose between paper, Excel, and WhatsApp, or decade-old workforce management solutions to take care of the most important part of their businesses - their people. Enter Sona: the next generation of AI-native, frontline workforce management. We’ve built an end-to-end platform covering Scheduling, HR, Payroll, and Communications that gives the largest frontline organisations everything they need to staff more intelligently and empower their teams. In under 5 years, we've already made a deep impact on the lives of over 100k frontline workers and the operation of their organisations, grown the team to 160+, and secured over $100M in funding from notable VC's, including our Series B led by N47 alongside Felicis, Northzone, and Gradient Ventures (Google). It’s a hugely exciting time to be joining the team as we’re still small enough that you’ll have a significant impact on the company’s growth trajectory and culture, yet large enough to have a great structure, experienced leaders and world-class benefits in place. About the Role We're growing our payroll bureau fast, and hiring Senior Payroll Specialists to own payroll processing and the customer relationship end-to-end for a portfolio of Sona's frontline customers. This isn't a conventional bureau role. We're a fast-moving startup where everyone has a hand in building our processes, tools, and ways of working, and we're already more AI-forward in how we run payroll than any other bureau we know. You'll help push that further, not just keep up with it. If you want a highly structured environment with the playbook already written, this likely isn't the fit. If you're energised by building, and by figuring out where AI genuinely helps rather than just following a process, you'll have real ownership and real opportunity as the bureau scales. Responsibilities  * Run end-to-end payrolls for a growing portfolio of enterprise customers with complex requirements, spanning hourly rates, overtime, and weekly, fortnightly or monthly cycles * Own your client relationships as their primary point of contact, giving them confidence in our service * Identify opportunities to improve how we work, including where AI can help, and help put those improvements into practice * Act as a payroll expert in support of sales, helping prospective customers understand how our bureau operates * Collaborate across Sona, from Implementation and Product to Customer Success and Support * Develop a strong working knowledge of our HR and WFM platform and how it connects to payroll * Monitor KPIs, SLAs and compliance to ensure we deliver the highest standard of service * Stay current on the legislation, tools and trends that shape how we run payroll   Requirements * Hands-on bureau payroll experience, processing for multiple clients rather than running a single in-house payroll * Strong working knowledge of UK payroll legislation: PAYE, RTI, pension auto-enrolment, and statutory payments * Comfortable managing multiple concurrent payrolls at volume and across different pay cycles * Assured and expert with clients, operating as a trusted advisor on payroll matters * Genuinely curious and self-sufficient: you research, question inefficiencies, and bring ideas rather than needing a playbook handed to you * Genuinely motivated by a startup environment where you help build the processes, not just follow them * Bonus: CIPP qualified (or working towards it), high-volume or multi-sector bureau experience, and any experience building or improving payroll tools and processes, including with AI. A little Ireland payroll exposure is a nice-to-have, not a requirement.   Benefits * Salary: £45,000 - £55,000 * Hybrid working - 2+ days/week in our London office (Soho) * Share options * 35 days annual leave (25 days standard plus 10 flexible public holiday days)  * Extra day of leave for every year of service * Pension contributions matched up to 5% * Comprehensive health insurance * Enhanced parental leave & pay * Salary sacrifice childcare scheme (Workplace Nursery) * Annual all expenses paid team retreats * The latest Macbook and equipment budget for your home office * Professional development budget * Unlimited free books Note: this represents a typical benefits package for a UK-based, full-time employee. Exact details may vary based on location and employment type but we try to be as fair as possible to all of our team members. Please ask your contact in the Talent team to clarify the available benefits for you.