Team Assistant

Team Assistant till ledande internationell advokatbyrå i Stockholm

Wise Group AB

Start: Omgående, enligt överenskommelse Omfattning: Heltid, konsultuppdrag via Wise Admin i cirka 6 månader med mycket god möjlighet till överrekrytering Placering: Centrala Stockholm OM ROLLEN // MAKE IMPACT WHERE IT MATTERS Nu söker vi en Team Assistant till en ledande internationell advokatbyrå i centrala Stockholm. Här erbjuds du en varierad och ansvarsfull roll där du arbetar nära erfarna specialister och blir en viktig del av ett team som arbetar med några av marknadens mest komplexa och spännande uppdrag. Vi söker dig som trivs i en miljö där höga ambitioner kombineras med prestigelöst samarbete och där din förmåga att skapa struktur, bygga relationer och ligga steget före gör verklig skillnad. Som Team Assistant blir du en central del av verksamheten och ansvarar för att stötta teamet i det dagliga arbetet. Rollen är bred och innehåller allt från koordinering och administration till kommunikation och affärsstöd. Du kommer att arbeta nära flera seniora kollegor och bidra till att skapa effektiva processer, hög servicegrad och ett professionellt genomförande i alla delar av arbetet. Arbetsuppgifterna innefattar bland annat: Administration & koordinering Kalenderhantering och mötesbokningar Resebokningar och reseadministration Framtagning av presentationsmaterial, dokumentation och mötesunderlag Planering och koordinering av interna och externa aktiviteter Dokument & kvalitetssäkring Hantering, granskning och kvalitetssäkring av dokument Stöd vid ärendeadministration och löpande processer Samordning med interna specialistfunktioner Uppföljning av deadlines och säkerställande av effektiva arbetsflöden Affärsstöd & kommunikation Stöd inom fakturering, tidrapportering och administrativa rutiner Kontakt med klienter och internationella samarbetspartners Professionell kommunikation både internt och externt Struktur & förbättring Bidra till ordning, struktur och hög kvalitet i det dagliga arbetet Identifiera förbättringsmöjligheter och skapa effektiva arbetssätt Vara ett proaktivt stöd till teamet i både små och stora frågor DIN PROFIL // YOU BRING THE EDGE Vi tror att du är en trygg och professionell person som trivs i en serviceinriktad roll med många kontaktytor. Du har ett naturligt driv, arbetar strukturerat och har förmågan att prioritera även när tempot är högt. För att lyckas i rollen ser vi gärna att du har: Erfarenhet från en administrativ eller koordinerande roll Gärna arbetat inom Professional Services, juridik, finans, konsultverksamhet eller liknande miljö Mycket goda kunskaper i svenska och engelska, både i tal och skrift God systemvana och erfarenhet av Office-paketet Förmåga att hantera konfidentiell information med hög integritet Ett noggrant, lösningsorienterat och proaktivt arbetssätt Som person är du prestigelös, serviceinriktad och relationsskapande. Du tycker om att skapa struktur, ligger gärna steget före och motiveras av att bidra till teamets framgång. OM ORGANISATIONEN // CULTURE WITH REAL CHARACTER Det här är en möjlighet för dig som vill utvecklas i en internationell och professionell miljö där kvalitet genomsyrar allt man gör. Du erbjuds: En attraktiv roll hos en ledande internationell advokatbyrå En professionell och inkluderande företagskultur Stora möjligheter att utvecklas och bredda din kompetens Centralt beläget kontor i Stockholm God möjlighet till överrekrytering efter konsultperioden OM WISE ADMIN Wise Admin är specialister på rekrytering, konsultlösningar och rådgivning inom administration. Vi lyfter de som ofta tas för givet, för vi vet hur avgörande rätt administrativ kompetens är för att verksamheten ska fungera och växa. Vi matchar människor som skapar struktur, ordning och arbetsglädje, och ser till att de hamnar där de gör som mest nytta. På riktigt. NÄR DU BLIR EN AV OSS Som konsult hos Wise blir du en del av ett sammanhang där vi värdesätter både din trygghet och din utveckling. Vi erbjuder marknadsmässig lön, friskvårdsbidrag, pensionsavsättning och kollektivavtal – för oss är inget viktigare än att du känner dig trygg i din anställning. Från dag ett på ditt konsultuppdrag får du möjlighet att utvecklas, utmanas och påverka framtidens arbetsplatser – tillsammans med engagerade kollegor, och med oss som ständigt bollplank. Oavsett var du befinner dig i karriären ska rollen som konsult ge dig erfarenheter, kunskaper och inspiration inför nästa steg. Välkommen till Wise – en värld full av möjligheter! DIN ANSÖKAN // TALENT SPEAKS LOUDER För att söka rollen klicka på ”Ansök nu”, samt bifoga CV. Notera att vi ej kan ta emot ansökningar via mail. I konsultvärden går det ofta snabbt så tjänsten kan komma att tillsättas innan sista ansökningsdatum. Vänta därför inte med din ansökan. Har du frågor om rollen är du välkommen att kontakta ansvarig konsultchef Emilie Runnegård Shawwaf (emilie.runnegard@wise.se) eller Talent Acquisition Specialist Felicia Andersson (felicia.andersson@wise.se) Varmt välkommen med din ansökan!

Personal Assistant (PA) for the Ambassador

Danmarks ambassad

The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment. Main tasks and responsibilities Tasks include but will depend on the priorities and needs of the Embassy at all times: . Calendar planning, including travels and coordination of meetings and conference attendance . Prepare meetings in collaboration with other embassy staff . Assist in coordinating the work of the Embassy's management group . Manage and respond to enquiries . Email distribution . Liaise with the Danish Ministry of Foreign Affairs . Planning of visits from Denmark . Other tasks as assigned by embassy management Profile and qualifications . Excellent organisational and planning skills . Strong communication and interpersonal skills . Ability to manage multiple tasks and priorities simultaneously . A proactive, service-minded and solution-oriented approach . High level of discretion and ability to handle confidential information . Relevant administrative work experience, preferably in an international environment . Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary . Well-versed in MS Office (Outlook, Word, PowerPoint etc.) . Ability to work independently while also being a strong team player . Relevant education degree We offer We are an embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark. Employment conditions . Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service. . A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule. . Entitlement to 2.08 days of paid holiday per month (25 days per year). . A salary which reflects the candidate's level of qualifications and functions. . Social security and workplace pension schemes. . Benefits and other conditions based on the Embassy's Staff Rules. Application and recruitment process Please submit your application with the relevant supporting documents (i.a. CV, letter(s) of recommendation, exam results) to jobstoamb@um.dk marked "Application: Personal Assistant for the Ambassador". Deadline is 31 July 2026. Selected candidates will be invited for interviews, which are expected to take place in week 33. The chosen candidate must be able to pass security clearance by the Danish authorities prior to appointment. In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position. Additional information For additional information about the position, please feel free to contact Deputy Head of Mission Stine Lassen email: jobstoamb@um.dk, phone: +46 8406 75 08. For more information about the Embassy, please visit our website www.sverige.um.dk. About us The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 29 employees, 6 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.

Operation Management Assistant

Clevry Sweden AB

About the Role We are currently supporting our client in the search for a Mid-level Operation Management Assistant to join our their team in Stockholm (Kista). This is an excellent opportunity for someone with a solid background in finance and business operations who is looking to work in an international environment where financial analysis, commercial support, and project finance play a central role. As a Mid-level Operation Management Assistant, you will support business management activities by providing financial insights, analyzing business performance, supporting commercial negotiations, and contributing to project financial management. The role requires strong analytical skills, business understanding, and the ability to collaborate with multiple stakeholders across the organization. Key Responsibilities Business Analysis & Management Support Support business management activities by collecting, organizing, and analyzing financial and business data. Assist with industry research, market analysis, and the preparation of business reports and management presentations. Identify potential business risks and opportunities and provide initial recommendations to support decision-making. Contribute to the delivery of high-quality analysis within agreed timelines. Financial Analysis & Business Performance Analyze company financial statements and business performance to provide actionable financial insights. Perform profitability analysis, variance analysis, budgeting support, and financial forecasting. Monitor financial performance and support management with reporting and decision-making materials. Prepare financial reports and presentations using Excel, PowerPoint, and other Office applications. Project Finance Management Support financial management throughout the project lifecycle. Track project budgets, revenues, costs, profitability, and cash flow. Follow up on billing, invoicing, collections, and payment status. Assist in identifying and mitigating financial risks related to projects. Commercial & Financial Support Support customer negotiations regarding finance-related commercial terms. Assist in reviewing and coordinating payment terms, credit terms, guarantees, invoicing arrangements, and collection processes. Collaborate closely with Sales, Delivery, Legal, Accounting, Credit, and Management teams to ensure commercially sound financial agreements. Provide financial input to support commercial decision-making. Qualifications & Requirements Bachelor's degree or higher in Finance, Accounting, Business Administration, Economics, Management, or a related field. Solid knowledge of financial accounting, management accounting, budgeting, forecasting, and financial statement analysis. Strong understanding of project finance management, including budgeting, profitability, revenue recognition, cost control, billing, collections, and financial risk management. Good understanding of commercial business terms, including payment terms, credit terms, guarantees, invoicing, and collection processes. Excellent proficiency in Microsoft Excel, PowerPoint, and other Microsoft Office applications. Skills & Competencies Strong financial analysis and analytical problem-solving skills. Excellent business understanding and the ability to interpret financial data in a commercial context. Ability to identify risks, opportunities, and provide practical recommendations. Strong communication and stakeholder management skills. Ability to coordinate work across multiple departments and functions. Structured, detail-oriented, and capable of managing multiple priorities simultaneously. Proactive mindset with a high level of ownership and execution capability. Preferred Experience Previous experience in financial analysis, FP&A, business finance, management accounting, finance business partnering, or project finance. Experience supporting project management, budget tracking, profitability analysis, billing, collections, or financial risk management. Experience supporting customer negotiations involving finance-related commercial terms is considered an advantage. Experience from ICT, energy, engineering projects, B2B business, or project-based organizations is highly preferred. Language Requirements Fluent English is mandatory. Fluent Chinese is mandatory. Work Authorization You must have a valid legal right to work in Sweden at the time of application (e.g., EU citizenship or a valid work permit/visa). Additional Information This is a full-time, on-site position based at our client's office in Stockholm. The intended start date for the assignment is as soon as possible. This is expected to be a long-term consulting assignment with the possibility of extension. The role is offered as a consultancy assignment through Clevry, meaning you will be employed by Clevry while working on assignment with our client. You will receive more detailed information about the company during an initial conversation with one of our recruiters. What we can already share is that our client is a large international organization operating in a fast-paced and multicultural environment, offering excellent opportunities for professional development and long-term growth. This role offers the opportunity to work closely with business leaders and cross-functional teams while developing expertise in financial analysis, project finance, and commercial business management. Recruitment Process The recruitment process is initially managed by Clevry. If your profile is considered a strong match for the role, one of our recruiters will contact you for an initial phone screening. Following this, our client will take over the interview process. As part of this process, our client will conduct a background check on the final candidate. We apply continuous selection, and the position may be filled before the application deadline. We warmly welcome your application already today! Please note! We only accept applications submitted through our platform and will not respond to applications sent via email. About Clevry For over 30 years we have been the change maker for a more soft skills driven work-life within talent acquisition, assessments and advisory. We operate globally with customers, consultants and candidates from North America to Singapore with headquarters in Brighton, Stockholm and Helsinki. At Clevry we have over 150 soft skills certified recruiters, business psychologists and experts at your service. Follow us on LinkedIn: Clevry Sweden